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08-28-2001 - Workshop .'w' ."".; CITY COUNCIL OF EDGEWATER WORKSHOP AUGUST 28, 2001 6:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER Mayor Schmidt called the Workshop to order at 6:00 p.m. in the community Center. ROLL CALL Edqewater Mayor Donald Schmidt Councilman James Brown Councilman Dennis Vincenzi Councilwoman Harriet Rhodes Councilwoman Judith Lichter City Manager Kenneth Hooper City Clerk Susan Wadsworth Present Present Present Present Present Present Present Oak Hill commissioner Darry Evans Commissioner Robert Jackson Commissioner Abraham Jackson Vice Mayor Jessie McClain Mayor Susan Cook city Clerk Marilyn Stephens Excused Present Present Present Present Present INVOCATION. PLEDGE OF ALLEGIANCE There was a silent invocation and pledge of allegiance to the Flag. MEETING PURPOSE The purpose of the meeting was to discuss Service Areas, Annexation, Water Service, Police Department Dispatch with the city of Oak Hill. Immediately following the joint meeting, the city Council will discuss, Grants, Volusia ECHO, Volusia Forever, and Projects Status. City Manager Hooper about two weeks ago they had discussed the annexation of road right-of-ways along SR 442 and u.S. #1 to the south. The first reading of the ordinance contemplated taking the road right-of-way along SR 442 from u.S. #1 to 1-95, which they were looking at because of various enclaves. He went over a map which indicated the city's expansion plans along SR 442 and u.S. #1 to Ariel Road. He then spoke about service area for a Chapter 180 Reserve area being established in the mid-1980's. At the time that was about five miles south of the most southern extreme of the Edgewater City limits. Statutes allow cities to reserve a five-mile area boundary around the City to protect the water and sewer service area. He then went over entering some agreement with the County. We are in the process of going through a joint planning area and working with the County and have joint land uses. city Manager Hooper discussed the meeting that was held about two years ago with Oak Hill where the projected boundaries were for Edgewater to go to Clinton Cemetery Road but there never was a definite on both sides. There was a a lot of discussion of Clinton Cemetery Road and Old Jones Fish Camp Road as a happy medium. ......... ..., Councilwoman Lichter asked City Manager Hooper if it is assumed we go to Ariel Road with the service area how wide an area is that that we would be incorporating. City Manager Hooper stated that is a road right-of-way of about 100 or 120 feet but it is a narrow band of anywhere from 80 to 120. Councilwoman Lichter stated nothing on the east side is included in that. That is still open County territory. City Manager Hooper explained anybody that wanted to annex would annex either through a voluntary annexation. If they got to an involuntary annexation it has to be voter approved and there is a referendum that would have to be done. Councilwoman Lichter stated so even if our service area went down to Ariel Road, the inhabitants in the County on the side still have some what of a choice of where they would want to be. commissioner Bob Jackson stated you are into the area when you come down to Ariel Road of the county sewage line. They are putting a new line into Waterfront and the City is sending it's sewage down the same one. He asked City Manager Hooper if he has gotten with the County on buying their plant. City Manager Hooper informed him no, when we did our agreement with the County, we got the County to acknowledge our service area. He has no desire to buy their sewer plant. Councilwoman Lichter stated she got a call from a couple Terra Mar residents and they have their own Water Plant and is probably not jumping to sell it unless a particular price is obtained. Are we familiar with that situation at all? city Manager Hooper stated there is no thought in the City's process to try to buy any private or public utilities that are in there. The County came through and bought several of those private utilities. Mayor Schmidt would like to hear some of Oak Hill's comments on this. He feels it is important that they form a boundary line and then concentrate on our southern and western. Mayor Cook stated one of the things that was a big issue for them that they looked at recently is the fact that they have an Enterprise Zone. At this moment in time they do not have a lot of industrial property. They had hoped to expand in both directions so they could have additional land that would be suitable for additional growth rather than trying to burden the residential areas and get a parcel large enough to attract someone with some jobs. Their first hope was being as nothing was being done with the Pre-Stressed Concrete Plant they thought perhaps that might be an avenue but they understand there is some activity going on from the city of Edgewater's point of view. She was aware also that Jones Fish Camp Road was something that was in the discussion earlier with other Commissions. That was another issue she thought they may want to talk about tonight. Mayor Schmidt stated one of the Council's concerns is that we are boxed in on the north end with New Smyrna so our two choices are the south end and the western way. He knows that Oak Hill has a lot of room to the south of them to expand. Councilwoman Lichter stated she rode down to Jones Fish Camp Road and Clinton Cemetery Road and she found a road called Williams that is a little bit south of Terra Mar that they could use as the projected boundary line. Mayor Cook stated recently she had individuals approach her that were on u.S. #1 north of Clinton Cemetery Road that wished to be annexed into the city of Oak Hill. So she thought there was an obligation that they at least explore that and look at it. Page -2- Council Workshop August 28, 2001 '-r' ...., Mayor Schmidt asked the City Council and Oak Hill Commission to allow public participation. He asked the public to provide their opinion, where they live, why they think it would be good, and if they think it would be go do for both cities to draw that line. Mayor Schmidt polled who lives in Edgewater, who lives in Oak Hill and who lives in the County. There were approximately 10 residents from Edgewater, 5 Oak Hill residents and 55 from the County. There were approximately 70 members of the public present. commissioner Abraham Jackson asked for clarification on what Edgewater's intentions are for expansion. City Manager Hooper stated it is just a corridor along u.S. #1 that is 80 feet in most areas and expands to 120 feet. DOT right-of-way, that is the only other person other than the cities involved that really are impacted with the DOT right-of-way itself. Mayor Cook stated that is typically the way you begin to annex properties. You start with the DOT right-of-way and then look for annexations in the future. Mayor Schmidt stated they aren't saying once they set the boundary, that tomorrow notices will go out telling you you are annexed into whatever city. That is not why they are here and that is not going to happen. They just want to get a feeling so they can move on with City business and the future of both cities. PUBLIC PARTICIPATION Loren Cline, President, Terra Mar Village Homeowners Association, 4332 Whiting Way, spoke about a letter received by both Councils from their Homeowner's Association stating they reserved the right to belong to who they wanted to if and when they wanted to belong to somebody. He asked if that corridor is established, then whatever is adjacent to that corridor would have to join that City if and when they wanted to join. City Manager Hooper explained the right-of-way itself only enables a tool to help facilitate other annexations. If they are adjacent to that right-of-way and that is the only point they touch, they still have to wait until there is some type of contiguous action to be able to get to Oak Hill or Edgewater. He further spoke about the joint planning area he previously described. This does not mandate or force them to join either one of the cities. Mr. Cline further spoke about being served by a Park owned Water and Sewer Plant. They pay the highest water rates in the County and State. He commented on the terrible water they have had over the past couple of weeks. They have been in contact with the Health Department daily. The only people that can solve this for them is the County. Right now they don't have any advantage to belong to Edgewater or Oak Hill. City Manager Hooper asked Mr. Cline why he thinks only the County can help them since they can get water and sewer from somebody else. Mr. Cline stated that is the way it is set up. He commented on Edgewater's agreement with the County. city Manager Hooper stated he thought there was some mis-communication there. They can join either City. Mr. Cline stated they don't want to join either city. City Manager Hooper stated to get that water and sewer they could do that. Page -3- Council Workshop .... .."., Edna Lupo, 110 Cedar street, Treasurer, Terra Mar Village Property Owners Association, presented a petition saying they have no desire to annex into Oak Hill due to not having anything to offer them in the way of services. They are pleased with their current services and form of government. If the time comes when they have to annex, they would prefer to be part of the City of Edgewater. They are not happy with their water. Anybody that signed wants to either stay in the unincorporated area or go to the City of Edgewater. Councilwoman Rhodes asked Ms. Lupo how many signatures she had. Ms. Lupo stated she has signatures from people that are on County roads. They did not petition the rest of Terra Mar Village, only the County roads. She had approximately 60 signatures. Sherry Tarr, President, South Waterfront Park Homeowners Association, had a petition from the homeowners in South Waterfront Park representing over 50% of the homeowners, requesting that they be left in the unincorporated area of the County. Should the time come that they must face annexation, they would much rather go into the City of Edgewater. They don't want to be annexed into the City of Oak Hill. They face annexation into Oak Hill probably quicker than most people because the subdivision to the south of them has already partially been annexed into the City. They are in a direct contiguous line and they do not want to be in the City of Oak Hill. They can get more signatures in the fall when a lot of their homeowners come back. Alden Brown, Terra Mar village, stated whatever the count is of signatures it isn't representative of what it would be four months from now. Dick Jones, 1530 Sabal Palm Drive, stated he is very concerned about the problems the people in Oak Hill and the unincorporated County area between Edgewater and Oak Hill have had to contend with in regards to the water, the salt water intrusion and the County taking over the orange grove to put a sess pool plant in. He thinks everybody in the area should be concerned about the services they are going to get from one or the other City. He also spoke about additional services such as fire protection and emergency services. Mayor Cook stated Oak Hill is part of the dispatch for fire and emergency services. They are doing that as a four-city joint effort and they are part of that so that is part of their service as well. Charles Smutko, 148 Charles Street, South Waterfront Park, feels the whole crux to this thing is going to be taxes. Everybody here knows it but doesn't want to bring it up. Why is this annexation necessary? So far everything has been fine. All of a sudden they get sewers, they get new roads and Oak Hill wants us. All of a sudden we get sewers and road and Edgewater wants us. He feels the bottom line is money. He doesn't want to pay any more taxes. He is content with the County. His water and electricity are fine and everything else is fine. He asked what they are trying to push them into. He is against annexation. Susan Townes, 106 Douglas Street, wanted to know if it will be mandatory to annex into Edgewater or Oak Hill. City Manager Hooper stated no one is forcing annexation. There is not a mandatory annexation effort. There is not an effort to capture a tax base unless you are willing to come into a city. They will always have the ability to say no. It is really coming back to the majority of an area having the say or it is a true voluntary annexation of somebody owning a large tract. South Waterfront Park has numerous residents and there is no way it will occur unless there is a referendum and they vote for it to occur. Page -4- Council Workshop August 28, 2001 ..... .." Ms. Townes expressed concern about double taxing. She spoke to Jim Ward and everybody likes it the way it is. city Manager Hooper further commented on taxes they are now paying and what they would pay if they annexed into the city. Ms. Townes stated right now they aren't talking about the east side of the road anyway, they are talking about the west side. city Manager Hooper stated it is only the 100 foot strip they are talking about. Mayor Schmidt stated he thinks what they are hearing from a lot of the people is they are happy in the County where they are. They aren't there to look at the map and determine what will be Edgewater. They are looking to help our boundaries and to help Oak Hill's boundaries. They are trying to make that boundary that both cities can live by. They want to do this for the people that will be here long after they are gone. A lady in the audience stated they know they can stay in the County for a long time but their address in South Waterfront Park is an Edgewater address. On the other side of Ariel is an Oak Hill address. Mayor Schmidt stated that is address only. That is for the U.s. Postal service to determine which Post Office you come out of. The same lady said if they want to set this boundary, they would rather see Edgewater come down to Ariel than they would Oak Hill go to Clinton Cemetery Road. Charles Brote, 136 Lewis Street, South Waterfront Park, questioned if Oak Hill is able to annex up to Clinton Cemetery Road does that not make it more difficult for the people in that area that choose to annex into Edgewater to find contiguous properties because of that annexation up to Clinton Cemetery Road. If that is the case, he thinks both cities need to take into consideration the opinions of the people that have been voiced in petitions and so on. If that is going to make it more difficult for the people that choose to go to Edgewater, it is going to make it more difficult for them to find contiguous properties to annex in because Oak Hill goes up to Clinton Cemetery Road. Mayor Schmidt pointed out on the map where South Waterfront Park and Terra Mar Village are. He also pointed out where Clinton Cemetery Road and Ariel Road are. They are dead center in the middle. Councilwoman Lichter stated it is obvious to her that most of the people present want to stay in the County and that annexation of Edgewater's southern boundary should go to Ariel Road. There was applause in the audience. A gentleman in the audience asked if it is in the plans right now for Edgewater to come down and incorporate the Pre-Stressed Concrete Plant with the new development that is going in there. city Manager Hooper explained that is the plan. They are trying to work with the County to obtain the property and then work with the developer to come in and develop some upper scale, single family residence, multi-family. That is our plan. The same gentleman asked about the area of Edgewater Lakes also. City Manager Hooper informed him that is already in the city. Councilwoman Rhodes stated they asked us. We didn't go to them and say we want you they asked us to bring them in. City Manager Hooper explained part of what occurs is times of annexation really only occur when there is vacant property and somebody wants development rights. Page -5- Council Workshop August 28, 2001 ~ ~ Councilwoman Lichter asked if anyone was there from Hacienda Del Rio because she wanted to know how they feel about annexing. Bob McGovern, 451 Los Indios stated they can hardly wait until they come into Edgewater. Gertrude Zink, Terra Mar Village, spoke about the streets. Mayor Schmidt stated when it comes to the streets, they are requiring the developer to do all the streets and the infrastructure. He thinks when things come to Oak Hill it will be the same thing. cities alone can't anymore take on putting in streets and infrastructure and then somebody comes to build a home. He further commented on developer agreements. Elizabeth DiMascio, 1918 S. Riverside Drive, Edgewater, questioned what is wrong with Oak Hill and why people don't want to be a part of Oak Hill. A lady in the audience stated there is nothing wrong with Oak Hill. The problem is they wanted water they could drink and they wanted sewers and the County gave it to them with the corporation of Edgewater. They still want to stay in the County. They are dedicated to the County that helped them. They even got a grant for the people in their park that could not afford to pay for the sewers. They think their County is great. A gentleman in the audience feels people don't want to be in Oak Hill because during the time when the County has been trying to develop a Sewer Plant for the Southeast District of Volusia County, Oak Hill has stood in the way and thrown road blocks in it and cost the County money and that in turn has caused the people that have to use it money because it cost them more to do the job. Mayor Schmidt thanked everyone for their comments. City Manager Hooper stated one of the items he put on the agenda for discussion was Water Service. He has been to the Oak Hill Commission meeting a couple of times and that has been talked about. Vice Mayor McClain had spoken to him about it and if there is a possibility. He would want to probe with that. He asked if they are interested in getting water from the city. We own the lines down to essentially Boston Whaler. From that point on it is County. He has had some discussion with the County of using their line to get transmission into the City and he thinks they could make that happen with the county. It is probably a three way agreement at that point. If there is an interest in that, they ought to sincerely sit down and talk of getting potable water service directly through that system. We have sufficient capacity at our Treatment Facility to do it and there is capacity in the water main which was sized generally to help do that. Mayor Cook feels the water is critical to Oak Hill's residents at this point. They definitely need public water. Unfortunately they still have the moratorium until 2002 so they can't address any sewer issues at this moment in time but they do want to look at it. Water, to her, is critical. commissioner Bob Jackson asked about coming through the County lines. Oak Hill wouldn't be interested in that as far as he is concerned but they would be interested in Edgewater running a line to them. Their experience with the County has been a disaster and they aren't interested on getting in with them again on that. They put sewers in their system without the permission of the town. They would be interested in Water from Edgewater but not the County. Page -6- Council Workshop August 28, 2001 ~ ...." Mayor Cook stated they currently have a plan to sit down with the County and see if something can be worked out. city Manager Hooper explained the water itself would come from Edgewater and would go through the pipeline. He hears the frustration with the County but economically it doesn't make sense to lay a line right beside the other line. He feels they have reached a point where they have to come to an agreement with the County and make sure it is in Oak Hill's favor working toward what they want to do. Councilwoman Rhodes feels they all need to work together with the County. She feels they cannot afford to be isolationists about water and she feels all of Southeast Volusia are eventually going to have to work together to provide water for each other. They might as well start now. commissioner Abraham Jackson informed City Manager Hooper and Mayor Cook that he has done a canvass area of the neighborhood in Oak Hill and he has gotten a general consensus from most of the residents that they welcome the water issue at any time but they want to make sure it is feasible for each family to be able to pay this. If they can get past that, then they are ready for it. If they have to go to the County and renegotiate some things about the way they are doing things, he thinks they need to do that. Councilwoman Lichter stated she was confused about city Manager Hooper and Mayor Cook's approach. She asked if they were speaking about speaking with the County first. Mayor Cook stated that is regarding some issues specifically sewer things. Councilwoman Lichter stated she isn't sure if Edgewater fits in on that or not. City Manager Hooper explained the only way we truly fit in is, once that line gets south of Boston Whaler it is a County water line. They own it and paid for it. To transmit water from that to Oak Hill, they need the County's approval. He thinks that is fairly easy to get. He thinks they could sit down with them and work that out. He feels Oak Hill is in a situation where they would be eligible for some of the revolving trust fund, money that is available from the State to help put in some of those water mains. He thinks they are in a situation where if there is any grant dollars on the table, he would welcome the opportunity to help them get those. He spoke about selling water capacity to Oak Hill helping the City. He would be interested in trying to help start that. If they are interested, he would like to get going on that to see if they can come up with a plan and work out an interlocal agreement and start going after jointly some of the State dollars that are there. Mayor Cook stated they are in the process of looking for a grant writer. Mayor Schmidt stated he would like to go back to the boundary issue. He asked if they are ready to set the boundary. Councilwoman Lichter stated you will probably get a divided consensus is her feeling if they are looking for one for them but suggested they try it. They are amongst friends. commissioner Abraham Jackson spoke about the people in the audience being concerned about what City they would live in. They can stay where they are at and don't have to be a part of Oak Hill or Edgewater. Page -7- Council Workshop August 28, 2001 .... .."",. Councilwoman Lichter asked about this being a Workshop and there not being any official vote on anything. It would be a matter of hearing their thoughts. city Manager Hooper stated the only thing they could do tonight is some level of consensus. What he thinks he hears the Mayor asking is does Oak Hill object if they do go to Ariel Road. commissioner Bob Jackson stated if you bring the boundary line down to Ariel Road, that is their City limits. Councilwoman Rhodes stated on one side. Commissioner Bob Jackson stated he would be glad for Edgewater to go to Ariel Road. Mayor Schmidt stated this boundary line is eventually where the two cities will meet. Mayor Cook felt this was a good and informative meeting for everybody. This is a good place for the folks whom live in these areas to voice their opinions and they are making their opinions loud and clear. They in Oak Hill don't want to make anyone feel like they are trying to force them to annex and take them over. She would like to take this back to the Oak Hill Commission meeting and let everyone know and Edgewater has to decide where they want to go, and if this is where they want to go, they will bring that to them and tell them what happened at this meeting. Councilwoman Lichter stated they already voted on time at a public hearing and that will be coming up September 10th again. She was under the impression that Edgewater firmly believed that Ariel Road was to be the future boundary. She feels that way tonight more firmly. She feels the boundary line should be at Ariel Road, not Clinton Cemetery Road. Councilwoman Rhodes stated they always want to be willing to work with Oak Hill. She thinks listening to the people, she feels it is incumbent upon them to go with the Ariel Road. Councilman Vincenzi agreed with his fellow Councilpeople. He thinks Ariel Road is a good dividing line and is reasonable. Councilman Brown also feels Ariel Road is where Edgewater should go to. He spoke about the land south of Oak Hill and them having a long way to the south to go. Mayor Cook stated they didn't win a thing here tonight. She is happy the people have come out and spoken for what they want. This is a democratic process and a learning process and she feels it was a good meeting. She hopes they can work together in the future and perhaps they can work out the water issue. commissioner Bob Jackson stated he was born and raised here so they are well satisfied with Ariel Road. Vice Mayor McClain thanked the residents for coming out and voicing their opinions. If they don't hear their heart, they don't know what they want. As far as the line being Ariel Road versus Clinton Cemetery Road or any other road, the only thing that Oak Hill is looking for is the ability to provide for their people. They are looking for industrial development, not residential development. They want to provide jobs for their people to raise their standard of living. If Ariel Road is the road, then she is happy with that because there is the outlying areas that they could come in as they grow north on the westerly side. Page -8- Council Workshop August 28, 2001 'Wf ...., commissioner Abraham Jackson thanked everyone for coming out and voicing their opinion. They have lost the fight. They didn't have much to offer but they did have something to offer being the City of Oak Hill. They can go south but they have a long span from Oak Hill to the Volusia County line. They have some light industry on the west side of u.s. #1 heading toward Brevard county and now they have to sell them the idea and convince those people to come into the City of Oak Hill. Councilwoman Lichter stated she sits on several commissions that encompass Southeast Volusia. She spoke about cities working together and having the same goals and objectives. Mayor Schmidt mentioned there was one more item to discuss on the agenda being the Police Department Dispatch. Mayor Schmidt thanked everybody for taking the time to come out to realize how important something like this is for the future of all of our cities together. He spoke about having meetings like this and getting a good group of people that want to come out and tell the Council what they think, that is the best way they can learn. Charles Smutko, 148 Charles Street, South Waterfront Park, feels they need to have another workshop sometime in November or December when most of the residents are here. Mayor Schmidt stated he doesn't think anyone has any objection to that. City Manager Hooper spoke about Consolidated Dispatch between New Smyrna, Edgewater, Port Orange and Oak Hill. The software cost is down from $2.3 million to $940,000. They are looking for this to be implemented in about eighteen months. He feels the City of Edgewater should enter into a formal interlocal agreement with Oak Hill in order to make it equal partners defining the role between the two cities. They should have the new facility by October 2002. They will start in Port Orange the first year. New Smyrna is building a facility by the airport and it will be relocated to that. Councilwoman Lichter asked what happens to the unincorporated area. city Manager Hooper stated unless you have an agreement with the County nothing changes for the County. If Edgewater enters into an agreement with the county to cover some of those enclaves, which is where they are headed, then they would be covered by Edgewater Fire and Police for Dispatch. Mayor Schmidt spoke about the Fire station just outside of Oak Hill which would concern him if he was a citizen living in that area. Is there the chance of an interlocal agreement that the City of Oak Hill can do to where that certain area becomes part of our system? City Manager Hooper stated there is and that is part of what he thinks will be negotiated with the County. To date, the County staff has taken the position that it is all in or none in. They haven't been able to describe how they would let that one station be dispatched by this entity. Mayor Schmidt stated our fire trucks are going to be going down almost there anyway. City Manager Hooper stated right by them, that is correct. He commented on this being part of the first response agreement. Councilwoman Lichter spoke about trouble in Daytona Beach with the County and first response. City Manager Hooper stated that is called mutual aid in which if he were Daytona he would have to call the County and ask for mutual aid for them to come into the City. They did not do that. Page -9- Council Workshop August 28, 2001 ~ ~ commissioner Abraham Jackson stated he had an opportunity to speak to one of the firemen in Oak Hill and he advised him they already service that area in the past and will continue to service that area. The way they were going to consider this is when someone from Oak Hill calls that Fire Department for emergency, the phone line would be routed directly to that station and they would automatically respond to their area. He thought Oak Hill and the County already had an inter local agreement based on that. City Manager Hooper explained what is going to occur is the Fire Dispatch is through the county in Oak Hill. The only difference they will see is the Police Dispatch through this new group. commissioner Abraham Jackson spoke about their main concern in their Police Department being with the 800 mhz radios. He further spoke about their being a lot of unincorporated area in Edgewater and New Smyrna. City Manager Hooper spoke about borrowing money to be able to pay our first year's share of buying this software. Councilwoman Lichter stated if they are helping Oak Hill on this, are they going to be equal partners. She feels they are more prone to get grants than we are. Might that be our avenue to get some bucks for this. City Manager Hooper stated that is one of the avenues. They are looking at all four cities trying to buy anything we can by way of grants. Mayor Schmidt thanked the Oak Hill City commission for coming to Edgewater. He feels the meeting was productive. He thinks they have heard that the people when some of the snow birds some back down, which he doesn't think there is a problem with anybody with that. Vice Mayor McClain stated the interlocal agreement they were talking about with regard to first response, when can they anticipate a draft on that. City Manager Hooper stated within thirty days they will get a fresh copy for the Attorney's to look over. Vice Mayor McClain stated they just want to be able to carry their end. They can't carry as heavy an end as Edgewater can but they want to be able to do something. She spoke about her meeting with City Manager Hooper. There was a brief discussion regarding there being a percentage put in the budget based on the number of events per City and not being billed per call but the calls help allocate what percentage is paid at the beginning of the year but there is not a per call cost associated with that. Mayor Schmidt adjourned the meeting with Oak Hill at 7:38 p.m. and took a ten-minute recess at this time. city Manager Hooper informed the Council they would be discussing, Grants, Volusia ECHO, Volusia Forever, and Projects - Status. City Manager Hooper spoke about the grants Parks and Recreation Director Jack Corder has received for the ballfield and one he is trying to obtain for soccer fields. Mr. Corder stated he hopes to break ground on the ballfields in the first part of October. Councilwoman Rhodes asked where this is in the budget if they don't get the grant for the soccer fields. city Manager Hooper spoke about this being a local match. Some of his match money comes out of impact fees. If they don't get the grant, they use the match money to do something smaller, scaled back. Page -10- Council Workshop August 28, 2001 ..... ...." Councilwoman Rhodes spoke about feedback she has received on soccer. Apparently people are having to go to New Smyrna for soccer. Mr. Corder spoke about the soccer program the City has. He spoke about how the program has grown. Councilwoman Lichter stated there are so many kids in this particular age group and not enough parents came forth to volunteer to help. Mr. Corder stated they always need coaches. city Manager Hooper stated when they talk of the ballfields they are talking about the baseball fields, the Master Plan for Hawks Park. There was a brief discussion regarding the grants that can be applied for under ECHO. Councilwoman Lichter mentioned concentrating on the grants that can be obtained under ECHO. Mr. Corder spoke about setting the grant application up and giving you more points based on how many of the letters ECHO you cover. If you cover all four, you will get more points than if you just covered one. Councilwoman Lichter feels the Dustin's property might have a good shot at covering those four letters, where as the Shuffle Board or Soccer Complex Ballfield may have just a good shot under something else and maybe they could concentrate on ECHO on a few of them. city Manager Hooper spoke about the City paying for the design and permitting up front to make sure the City is sincere. They are also looking to set a cap that every city can get up to a certain amount. city Manager Hooper spoke about Mr. Corder's staff being limited and only being able to handle so much. City Manager Hooper suggested the Council look at the list of projects and come up with areas they really would like to focus on. He suggested looking at the ampi-theater and boating facilities and the Dustin's property. City Manager Hooper spoke about having to turn grants away due to not having the staff. Councilwoman Rhodes asked if they are in need of someone to handle the paperwork that is required after the grant is received. She questioned if the grant writers are doing that as well. city Manager Hooper stated they are doing both. If they have more success landing them, they are looking to hire someone to track after its in, do all the reporting and all the things that go with it. City Manager Hooper spoke about not receiving the grant for the motorcycles for the Police Department and this coming up in the first budget hearing and whether the Council is still interested in proceeding with the motorcycle program. Councilwoman Rhodes asked if two patrol cars be sitting empty or would two more officers be hired for the patrol cars. If you take two officers that are now in patrol cars and put them on motorcycles, are you hiring two more to go in those patrol cars or will the cars sit empty. City Manager Hooper stated in our budget, he wouldn't buy two more patrol cars. Instead of buying patrol cars he would buy motorcycles. As a patrol car gets older and phases out he wouldn't replace it. Councilwoman Lichter asked about the Boat Ramps and Parking Facilities. Mr. Corder commented on what he would like to do at either Cameron's or Packwoods with regard to boat ramps. Councilwoman Lichter asked who put in the FOREVER grant application. Mr. Corder stated that would also be through them. Page -11- Council Workshop August 28, 2001 .... .."", City Manager Hooper spoke about vacant wooded property on Riverside Drive. There are only about ten or eleven buildable lots left on Riverside Drive. He would like to be in a position, if there is some ECHO money or Volusia FOREVER, to preserve what little bit of waterfront property there is left that is wooded. City Manager Hooper spoke about the Packwoods property which he feels would make a great joint two cities and County facility. He went on to speak about Cameron's property having potential. Councilwoman Lichter asked about the pathways and trails project and if Edgewater is part of it. City Manager Hooper informed her part of that is being discussed at the MPO level. City Manager Hooper spoke about putting the projects the Council wants to go for from the ones they are really serious about to those they would like to know about. They will put this on the agenda for the first meeting in October. City Manager Hooper spoke of two TOP's grants the City is applying for for the SR 442 extension. We didn't get the grant but the MPO put SR 442 on their 20-year road plan. The other grant is for the realignment of Airpark Road. Councilwoman Lichter would like to see something in terms of senior services in terms of some type of bus. Mayor Schmidt asked if they have been able to talk to the people that do the bus in New Smyrna Beach and maybe setup a couple times a day where they go in to Edgewater Landing or different areas in the City. City Manager Hooper stated they can make that part of what they are going to look into. To date they have not done that. Councilwoman Lichter spoke about the International Conference she and Mayor Schmidt are going to attend. She feels the Culture Center and the ampi-theater may be able to tie into that and maybe there is more money for that. City Manager Hooper updated the Council on other projects they have underway. He spoke about the FIND project. The School Board has requested the City reserve about 80 acres for a High School. New Smyrna Beach is not real happy with that. They are asking for a six-month period to hold the property. This will be coming up on a future agenda. city Manager Hooper spoke about the city continuing to work with FIND. Coming up in the next two weeks they are going to negotiate the price to purchase. Councilwoman Rhodes would like to get assurances that there will actually be a school built there. She would want to see this in the contract. Councilwoman Lichter stated as long as they paid us she wouldn't care what they did with it. City Manager Hooper stated they would care because it takes it off the tax rolls. Councilman Vincenzi mentioned during negotiations if they would be willing to donate the property on Mango Tree to the City and they could make a nice park out of it. city Manager Hooper stated their negotiations about reserving this site has been very cordial. City Manager Hooper further spoke about the progress at the FIND property. There was a discussion regarding a road that would connect 10th Street in New Smyrna Beach to Park Avenue in Edgewater. Page -12- Council Workshop August 28, 2001 ~ ~ Councilman Brown asked what kind of time frame they are looking at before they start dredging and filling that in. City manager Hooper stated when they finish the containment site, FIND doesn't have a use for it. It will probably be a five-year period. There was a brief discussion regarding the odor of the material that is dredged. City Manager Hooper asked Mr. Corder to speak about the medians on u.s. #1 that are going to be beautified. There are two north of Turgot and there originally was the two north of Park Avenue but they are putting a turn lane in one so they will have one directly north of Park Avenue. They will be putting at least two more medians in the budget for next year. . There was a brief discussion regarding traffic and times when they will be able to work in the medians. City Manager Hooper spoke about Code Enforcement being relocated to the Fire Department. They are impressed with the effort they are putting in to educate themselves and look at certain areas. City Manager Hooper spoke about Reclaimed Water. On the agenda will be a request to reject the bids and go out again for bids. They received two bids and they were both over the estimated cost. He further spoke about problems with the bids. There was a brief discussion regarding the reclaimed water system and some pressure problems that still show up because they haven't put the new pumps in yet. Councilman Vincenzi asked if it is necessary to expand the storage. City Manager Hooper spoke of expanding the storage. city Manager Hooper presented an update of the Library parking lot situation. This will be coming up on the agenda. City Manager Hooper commented on the schedule of the widening of SR 442. They will advertise the job in October, award the contract in December and start construction in January 2002. It will probably take a year and a half to complete. It will be bid in two separate contracts. Councilwoman Lichter asked what happened with the turn around by the truck center out by 1-95. City Manager Hooper stated it got worked out to the satisfaction of both property owners. He informed the Council how this was handled. There was a brief discussion regarding this property being cleaned up when the road is built. Councilwoman Rhodes spoke about R & R Groves having a lot of trucks and not being able to see them from the road. Mayor Schmidt stated he noticed on the MPO paperwork today, they are starting to talk about the project as one. They have combined both project numbers on some of the paperwork they get. Instead of talking u.S. #1 to Airpark. City Manager Hooper stated they are doing that because of the bidding now. DOT has decided to bid this one job with two contracts. City Manager Hooper spoke about banners being recommended by the Recreation/Cultural Services Board for Christmas decorations. Councilwoman Rhodes stated she knows it is expensive to have lights, however, lights are what everybody likes that they are taking off of Indian River Boulevard. Banners can't be seen at night. She suggested having things that come off the poles that are lit on every other pole and have banners on every other pole. The lights could come down after the Holiday season and the banners stay up and be changed year round. Page -13- Council Workshop August 28, 2001 ~ ~ Councilwoman Lichter asked stated the big question is talk has been Indian River the main thoroughfares. where the banners will go. Mr. Corder the number they can purchase. The Boulevard, u.s. #1 and Roberts Road, Councilwoman Lichter suggested doing this in phases. Councilwoman Rhodes suggested doing u.s. #1. Mr. Corder suggested putting some on u.s. #1, Roberts Road and Riverside Drive. Councilwoman Rhodes suggested spacing out the banners and filling in the gaps as time goes on. Councilwoman Rhodes would like to see lights and Councilwoman Lichter would like to see wood carved decorations like they have in South Daytona in the medians. Councilwoman Rhodes spoke about the people missing the lit trees down Indian River Blvd and not being able to duplicate that right now. Councilwoman Rhodes asked if some of the lights from the trees are still working and asked if they something could be done with those. He spoke about the lights being tailored to fit on Indian River Boulevard and you can't put them there because the power is gone and it is difficult to put them in other places. Mr. Corder stated he thought Councilwoman Rhodes was talking about the old lit decorations they had. Councilwoman Rhodes stated she was talking about the strings of lights on Indian River Blvd. and using those somewhere else. Mr. Corder mentioned decorating a tree in front of Fire station #55 or at their new site when it is developed. Councilwoman Rhodes stated that would be terrific. It was the consensus of Council to go with the banners and look at a tree. City Manager Hooper spoke about Mr. Buell's property being on the September 10th agenda. He lives at 1412 S. Riverside Drive and has the power box. The power company has met with him and are trying to work with him as much as they can. BellSouth will be at the meeting that night. There are 200 homes serviced out of that panel and it can accommodate up to 250. They have assured him their van is there no more than twice a week either adding service or taking service away, which is a fairly small amount of traffic. This has been strongly disputed by Mr. Buell. Councilwoman Rhodes asked if he has documentation of the day and time the vehicles are there. City Manager Hooper stated if he has, he hasn't shared it. He has submitted a letter of request to be placed on the agenda to speak to the Council. He further commented on what BellSouth has agreed to do. city Manager Hooper commented on the 30 year old franchise agreement the City has with BellSouth. Mayor Schmidt asked to get a record from BellSouth of how often their people are there. City Manager Hooper stated twice a week and stated they are going to be at the meeting. city Manager Hooper stated they have a member of one of the Volunteer Boards that was arrested and one of the issues they need to talk about is do they ask them to resign from that board and if they should be replaced. Councilwoman Lichter asked if they have ever had closed sessions. city Manager Hooper stated they can have closed sessions for Union Negotiations and when the City is being sued. Page -14- Council Workshop August 28, 2001 ~ ~ City Manager Hooper stated this is the Animal Control Board. They were growing marijuana at their house. A Sheriff's helicopter flew over and spotted it. Our officers responded to the scene and discovered that it was there. There was a lot of discussion as to whose it was and it resulted in an arrest. The lady has refused to resign from the Board. Councilwoman Lichter spoke about being innocent until proven guilty and asked if this has occurred. City Manager Hooper stated she has just been arrested. The Council has the authority to remove someone from a Board until that occurs. An employee is taken out of City payroll and put on a leave of absence pending the courts. Councilwoman Lichter asked if they can have a leave of absence of this person. City Manager Hooper recommended it be put on the agenda and make the recommendation that she be relieved from that Board pending the outcome of that Court case. It was the consensus of Council to put this on the agenda. ADJOURNMENT There being no further business to discuss, Mayor Schmidt adjourned the meeting at 8:47 p.m. Minutes submitted by: Lisa Bloomer Page -15- Council Workshop August 28, 2001 '. ~ Feb. 13. 2002 11 :33AM .. CITY OF OAK HILL No.9463 p. 1 CITY OF OAK HILL 234 SOUTH U.S. HWY. ##1 OAK HILL, FLORIDA 32759 TUESDAY AUGUST 28, 2001 JOINT WORKSHOP WITH CITY OF EDGEW A TER AT EDGEW A TER COMMUNITY CENTER 102 N. RIVERSIDE DR. 6:00 PM MINUTES I. Call to Order II. Roll Call OAK HILL: Commissioner Darry Evans Commissioner Robert Jackson Commissioner Abraham Jackson Vice-Mayor Jessie McClain Mayor Susan Cook EDGEWATER: Mayor Donald Schmidt Commissioner Judith Lichtner Commissioner Harriet Rhodes Commissioner Demris Vincenzi Commissioner James Brown City Manager Ken Hooper Ill. Discussion 1. Service Areas 2. AlDnexatioD 3. Water Service 4. Police Department Dispatcb excused absence present present present present present present present present present present This workshop started with Edgewater's Mayor Donald Schmidt deferring to Edgewater City Manager Ken Hooper to update those present with what the issues are on the agenda "'Feb.13.200211:33AM CITY OF OAK HILL No.9463 p. 2 '. and what had taken place at the Edgewater's Commission Meeting regarding their annexation expansion. Mr. Hooper presented a map which indicated their expansion plans; along Route 442 and south along U.S. Highway #1 to Ariel Rd. Mr. Hooper indicated that this would be part of the water and sewer service area and joint land use plan if Edgewater and the County reach an agreement. Ken Hooper reviewed the minutes from about two years ago, when ajoint meeting with Edgewater and Oak. Hill was held and the projected boundaries that was mentioned was to Clinton Cemetery Rd. but there was no definite decision made at that time. Councilwomen Lichter ask Mr. Hooper about how much land was involved in the annexing south to Ariel Rd. Mr. Hooper replied in some areas the corridor along the US #1 would be 80 to 120 feet and that any annexation would be of voluntary nature. Ms. Lichtner asked even if Edgewater' s service area went down to Ariel Rd that if the residence along this corridor would have a choice to annex or not. Mr. Hooper answered that is correct, but it would make it easier for those who wanted to annex into Edgewater. Bob Jackson indicated that Edgewater is getting into the area of the sewage plant and if Mr. Hooper got with the County on buying the plant. Mr. Hooper said no and has no desire to buy it, but got the county to acknowledge this area as a service area. Ms. Lichtner said that a resident was in touch with her and that Terra Mar has it's own water plant. Mr. Hooper: there is no thought of Edge water to purchase private water or treatment plants. Edgewater's mayor would like to here from Oak Hill representation. Susan Cook stated that Oak Hill has an Enterprise Zone that is currently a small area and would like to expand to attract businesses and not stress residential areas. She was aware that a ~revious commission had discussed Jones Fish Camp Rd. a possible choice for expansIon. Mr. Schmidt said that Edgewater is being boxed in with New Smyrna Beach to the north so they are looking to the south and west to expand. He knows that Oak Hill has a lot of room south of them to expand to the Brevard Co. board. Susan Cook had inquires of voluntary annexation to Oak Hill's north boundary. Mr. Schmidt asked both councils since this is a workshop for the audience to participate. A poll was taken; (approximate count) Edgewater residence 10, Oak Hill residence 5, and the rest from the County approximately 10 residence. Abraham Jackson wanted clarification on what Edgewater's intentions on expansion were. Mr. Hooper; a corridor or narrow strip along US # 1. Mayor Cook; that is usually how annexation starts, along DOT right a way. Mayor Schmidt wanted to let the audience know that cities were not going to send out notices of annexation tomorrow. 1;. Fe b . 1 3. 2002 11: 34AM CITY OF OAK HILL No.9463 p. 3 .;, PUBLIC PARTICAPATION: Terra Mar resident said that there is no advantage to join either Edgewater or Oak Hill. He has had problems with the county water system and that the county is and will correct these problems. The Treasurer of the Terra Mar owner's association had a three-page petition stating not to annex into Oak Hill. uOak Hill has nothing to offer:' They would like to stay in the unincorporated area or when the time comes, be annexed into Edgewater. Edgewater Commission asked how many did this petition represent. There are two associations in Terra Mar and this one is from residents on county roads. About 60 signed the petition. The president of the South Water Park Community also had petitions representing over 50 percent requesting to be left wrincorporated area, and they do not want to be annexed by Oak Hill but rather when the time comes into Edgewater. They face annexation sooner than any other community into Oak Hill since their vicinity is the closes to Oak Hill. Mr. Brown from Terra Mar ditto the president of So. Water Park sentiments. Dick Jones, Edgewater resident, said that residence should be concern about the water and sewage issues and about other services. Mayor Cook stated that Oak Hill is part of the dispatch fire emergency service. Charles Smokehill; "Why is Annexation necessary?" "To get to the bottom line, it's money". Definitely against annexation. Susan Tamblin: wanted to know if it will be mandatory to annex into Edgewater or Oak Hill ? Mr. Hooper; No one forcing annexation, but to be voluntary. Mr. Sclunidt; hearing from the a.udience that residence happy with county residence. Edgewater and Oak Hill are both looking for a comfortable point or boundary for future references. One more county resident said that they rather be annexed by Edgewater. Ms. Lichner; it is obvious to her that most present 'Want to stay in the county and that annexation of Edgewater's southern boundary should go to Ariel Rd Ken Hooper: there are future plans to develop area such as the pre~stress plant. Ms. Lichtner; wondering how Hacienda del Rio community feels about annexing. Bob McGovern; "We can hardly wait Wltil we come into Edgewater". Gertrude Zit: "Think about the streets". Mr. Schmidt: Edgewater is thinking about streets, and has an agreement with the developers to construct the streets. Responsibility ofthe developer. Unidentified resident; wants to know why everyone is against Oak Hill? Another County Resident; because we want water we can drink and sewers that Edgewater and the County can offer. Mayor Cook: She agrees that water and sewer are serious issues but the is a moratorium until 2002. ' Bob Jackson: Oak Hill may not be interested in County water hookup, but possibly with Edgewater. Edgewater Commissioner, All should work with the county and not be isolationist but work together. 4Feb.13. 2002 11:34AM CITY OF OAK HILL No.9463 p. 4 " Abraham Jackson: Residence are ready for water but cautious about steps to bring it in and be sure people can pay for it. Mr. Hooper: may be eligible for grants and other funds. Mayor Cook; in the process of looking for grant writers Mayor Schmidt: back to set boundaries line. Ms. Lichtner; try asking the question of where to set boundaries. " Weare amongst friends". MS.Lichtner asking Ken Hooper; this is only a workshop so there is no official vote Of anything. Mr. Hooper; the only thing you can do is some level of consensust and asking if Oak Hill objects. Bob Jackson: concerned that Edgewater is extending their limits to Oak Hills current limits. Mayor Schmidt; what ever is agreed upon. this is where the two cities will meet. Currently there is no residence saying "come on down". Mayor Cook: Residence making idea clear. This is a good informative meeting and will take information back to Oak Hill City Meeting. Ms. Lichtner; There is an Ordinance coming up on Sept. 10 meeting and finnly believes that Me} Rd. is the southern border and not Clinton Rd. Mayor Cook; Happy with the people who came out to the meeting and thought it was a good informative meeting. A difficult process. Bob Jackson; well satisfied with Ariel Rd. Jessie McClain; Oak Hill looking for the ability to provide for our people. looking for industrial development and provide jobs for people to raise standard of living. Looking forward to develop south and west side. Abraham Jackson: thank participation and looking forward to develop area south and west. Ms. Lichtner; sits on several boards for Southeast Volusia groups, and emphasis on cities working together with goals and objectives. Mayor Schmidt; one more item on the agenda is the dispatch issue. Resident from Charles 81. from So. Waterfront Park~ need another workshop in winter when other residence' are back in area. Mayor Schmidt; don't think anyone present has a problem with that suggestion. Ken Hooper. There is an interlocal agreement with New Smyrna Beacht Edgewater, Pt. Orange, and Oak Hill. Software cost is down. and should be in service about 18 months. Will see a special Act to establish a tax fee entity. Will have equal partner in agreement. New facility in service by Oct. 2002. Ms. Lichtner; what happens to unincorporated areas? Mr. Hooper; unless there is an agreement with the county then nothing happens. If called, first response, mutual aid Abraham Jackson; Talked to fire department. and there is an agreement with county and Oak Hill Fire Dept. to cover in question areas. Mr. Hooper~ looking for funding fOf project. Mayor Schmidt~ would like to thank attending commissioner and that the people would like another meeting when some of the winter residence are back in tOml. " Fe b ' 1 3" 2 0 D 2 11: 34 A M C I T Y OF OAK H ILL No,9463 p. 5 '. This portion of the Edgewater I Oak Hill Workshop adjourned.