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10-07-1992 ...... """"" CITY OF EDGEWATER PARKS AND RECREATION BOARD AND SENIOR CITIZEN ADVISORY AD HOC COMMITTEE OCTOBER 7, 1992 7:00 P.M. MINUTES ROLL CALL/CALL TO ORDER The Chairman, Larry Lanchoney, called the meeting to order at 7:02 P.M. in the Edgewater City Hall Conference Room. Members present were: Larry Lanchoney, John Cory, and Danny Hatfield. Board member Thomas Tipton arrived at 7:07 and Sharon Mooney arrived at 7:15. Present from the Senior Citizen Advisory Ad Hoc Committee was Ben Berman. Mr. Joseph LeTeurneau was absent. Also present was Jack Corder, Director of Parks and Recreation and Jack Hayman from the public. SENIOR CITIZEN AD HOC COMMITTEE/OLD AND NEW BUSINESS Mr. Corder stated he will be taking care of the water problem in the boccie ball area. Mr. Berman stated everything else was ok. Mr. Corder said he had spoken to Mr. Scarantino about a roller to help with the problem. Mr. Lanchoney asked about indoor/outdoor carpeting like they use in Port Orange and Mr. Berman stated the club likes to play on the natural court. Mr. Berman said he knows a person who is interested in being on the ad hoc committee and he will bring him to a meeting, so he can see what it involves. APPROVAL OF MINUTES/PARK BOARD Mr. Hatfield moved to approve the minutes of the August 5, 1992 minutes and Mr. Cory seconded the motion. Motion CARRIED 3-0. OLD BUSINESS Review of 26 Acre Plans Mr. Corder displayed his plan for the 26 acres and stated it is still preliminary and subject to change. One change will include moving the playground across the street in exchange with the maintenance building. The plan now has children having to cross a road to get to the playground and he will eliminate the safety hazard by switching the two. He stated there may also be changes when the surveying is done and the topo completed. Mr. Corder stated with the defeat of the 1 penny sales tax, it will take alternate methods of funding for the project. Mr. Lanchoney stated the Board needs to designate the highest priority items for this project in terms of what is high priority in community needs. Mr. Corder stated in terms of his department, there are two major priority items, those being the ballfields and the gymnasium. Mr. Corder said if we can keep the ballfields at the elementary school, then, the first priority would be the gym and if we should lose the school fields, then the ballfields would be top priority. He added that two weeks ago the City signed a lease agreement with the Edgewater Alliance Church for use of the gymnasium for recreation programs and activities. The Recreation Department would have use of the gym on Mondays, Tuesdays and Thursdays and possibly some Saturday mornings for a total of about 324 hours of usage in a year's time. Mr. Corder stated he will be starting a youth basketball league, volleyball for adults and senior activities. He said this will help to ease the need for our own gymnasium in the immediate months. The Board discussed the costs of developing either the fields first or the gymnasium and which was the greatest priority. Mr. Corder stated it would cost approximately $175,000.00 to 200,000.00 for the completion of the fields with lighting and this estimate does not include land clearing or parking area. He said there are '-' ....., Review of 26 Acre Plans - Continued grants available for outdoor facilities we can apply for, but it is hard to get them and this year's money may very well be earmarked for the south due to the hurricane. Mr. Lanchoney asked how long this would take to fund without grants and relying on the budget. Mr. Corder replied about 3 years with the present economy the way it is. He added it would be cheaper in the long run to do it all at once rather than trying to clear land one year, build fields the next and add lights in the third year. Mr. Corder stated his plans this year are to get the topo done, tree surveys completed and get the St. John's permitting, all of which will take about 6 months' time. Mr. Lanchoney stated the public needs to know what is planned for this project, what will be top priority and what will be the costs. The Board discussed the priorities and Mr. Tipton moved to advise Council of the Board's recommendation to proceed with the ballfields and possibly incorporate a fitness trail also as a first priori ty for this proj ect. Mr. Cory seconded the motion. The Board discussed the motion further and Mr. Tipton withdrew his motion. The Board agreed to wait until the next meeting and bring this back to the next agenda and also to have Mr. Corder draft a letter to the Board stating his department's recommendations to go along with the Board's recommendation to Council. The Board also discussed the need to get a name for this project, rather than calling it the 26 acres. Status of Kennedy Park Tennis Court Repairs Mr. Corder stated we are asking Council to approve the recommendation for Perkins High Reach to do the lighting and Nidy Company to do the resurfacing. He said both should be finished by the end of November or early December. NEW BUSINESS Halloween Plans Mr. Corder stated the annual Haunted House, Costume Contest and children's Fun House will be on Friday, October 30th at the Community Center and Shuffleboard Clubhouse. The Costume Contest will start at 5:30 PM and the Haunted House and Fun House at 7:30 PM. Parks and Recreation Monthly Report Mr. Lanchoney asked if all the issues had been resolved with the Riverwalk and Mr. Corder replied all but one area of concern with stormwater around parkwood Avenue. Mr. Corder stated his department had spent a lot of time on mowing the parks and medians, bids were done for the tennis court and lights, and setting up the soccer and co-ed softball programs. He noted we will begin the beautification of 3 medians soon with the money received from the Beautification Grant and the Beautification Committee and High School F.F.A. chapter will be helping with the planting. MISCELLANEOUS Summer Recreation Proqram Report Mr. Corder distributed the cost break down he had done on the Summer Recreation Program. He noted the City lost about $6,000.00 on the project even with the help of $10,000.00 from the County. He stated Council was aware the project would not pay for itself and he actually expected to lose more. Mr. Lanchoney said even with the loss, it was money well spent on a great program. Mrs. Mooney stated she has been in recreation with the County for 17 ,... .., years, and recreation programs never pay for themselves and you are lucky to break even. ADJOURNMENT There being no further business, Mr. Hatfield moved to adjourn, seconded by Mrs. Mooney. The meeting ended at 8:45 PM. Minutes submitted by Barb Kowall Page 2 Parks and Recreation/Sr. Citizen Advisory Ad Hoc Committee October 7, 1992 Minutes