09-07-1994
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CITY OF EDGEWA TER
PARKS AND RECREATION BOARD
SEPTEMBER 7, 19947:00 PM
CITY HALL
MINUTES
ROLL CALL/CALL TO ORDER
The September 7, 1994 meeting of the Parks and Recreation Board was called
to order at 7:07 PM in the Edgewater City Hall Conference Room.
Members present were: Paul Alvord, Thomas Tipton, Larry Ruggles, and Shirley
Pittman. Also present was Jack Corder, Director of Parks and Recreation and a
representative from the News Journal. Mr. Tipton announced Mrs. Carden's
resignation.
APPROVAL OF MINUTES
Mr. Tipton moved to approve the minutes of the July 13, 1994 meeting and Mr.
Alvord seconded the motion. Motion CARRIED 3-0.
OLD BUSINESS
26 AcreslT our of Home
Mr. Corder filled in Mr. Ruggles on the home project for a fund-raiser for the 26
acre project. He proceeded to inform the Board that he had received Council
approval to submit proposals for the marketing firm and to go out for bids on the
house construction and also approval for the special fund account, which will
assure that all monies will go for this project exclusively. The one thing that still
needs to be done is to arrange for the seed money to get started and he stated
he will be getting with the City Manager and Finance Director and then will go
back to Council with more definite costs when the marketing and construction
bids come back. Mr. Corder said the marketing proposals are due back in at the
end of this month and he is currently writing up the specifications for the
construction bids for the home. He said he hopes to have the construction bids
back for the Board's review at the November meeting.
Mr. Corder showed the Board the plans for the Recreation Complex and the
chart for the proposed ticket sales for the home. Mr. Ruggles asked if the
marketing firm would be selling the tickets and Mr. Corder said it would be the
local businesses and the marketing firm will be the real key to the success of this
project and they will be handling the public relations and advertisement. He said
it could be possible to break ground on the home in January and 6 months later
be ready to do the drawing. He stated he felt this would be a successful fund-
raiser and many times when industry is looking to move into an area, one of the
things they look for are local recreation facilities. Mr. Ruggles agreed and said
this recreation complex will be a good asset for the City.
The Board also discussed minor details on the tickets, furnishing of the home,
landscaping and security system for the home during construction.
Mr. Alvord expressed his concern that with the magnitude of this project, now
and in the future when completed, that it will be difficult for Jack to keep up with
all of the things that are being added to his department, and still devote the full
attention that this recreation complex will need. Mr. Alvord asked Mr. Corder to
come back to the next meeting with his thoughts on how this could be handled
properly to ensure that all aspects of the Parks and Recreation Department can
be handled efficiently.
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Mrs. Pittman asked the status on the possibility of a golf course which was
discussed at the last meeting. Mr. Corder stated on Sept. 19th, they would be
going to Council with their recommendations on the proposals for the feasibility
study. He stated it has been narrowed down to three firms. The result of the
study will then determine where the City goes from there.
NEW BUSINESS
Election of Chairman and Vice-Chairman
Mr. Alvord moved to nominate and re-elect Thomas Tipton as the Chairman. Mr.
Ruggles seconded the motion. Mr. Tipton was re-elected by acclamation. Mr.
Alvord moved to nominate Mr. Ruggles as the Vice-Chairman. Mrs. Pittman
seconded the motion. Mr. Ruggles was chosen as Vice-Chairman by
acclamation.
Mr. Alvord stated that Wednesday nights for Park Board meetings were
conflicting with his present schedule and asked the other Board members if they
had a problem with maybe changing to a different evening so he could be
present and not have to miss meetings. No member expressed a problem and
after discussion, it was decided to change the Park Board meetings to the
second Thursday evening of the month, rather than the present first Monday.
Haunted House
Mr. Corder asked the Board their feelings on possibly eliminating the Haunted
House this year and just doing a parade and costume contest, the reason being
the time and manpower needed to pull this event off for only one evening. The
Board discussed this at length and suggested that perhaps in the future, local
service groups could help with this project, and perhaps each group do a
different room in the Haunted House. The Board felt that this is a project that is
really counted on by the residents and should be kept at this time.
MISCELLANEOUS
Mr. Alvord asked about the intercessions during the year round school. Mr.
Corder stated we would be working in conjunction with the County.
Mr. Alvord asked if Mr. Corder had checked on the fitness trail he had seen
previously on the West coast of Florida and he stated he had contacted them at
one time, but never received the information he had requested. Mr. Alvord said
he was still very interested in this and Mr. Corder said he would check into it.
Mr. Tipton asked about the beautification project on the next two medians and
Mr. Corder replied they did receive the grant for the two medians in the north
end of Edgewater and it will be effective in the next year's budget. He said it will
basically be the same kinds of plants that are in the medians on the south end
and he has been very pleased with the plants chosen in the first grant.
ADJOURNMENT
There being no further business, Mr. Alvord moved to adjourn, seconded by Mr.
Ruggles. The meeting ended at 8:40 PM.
Minutes submitted by
Barb Kowall
Parks & Recreation Board Minutes
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