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01-12-1995 ......, ." CITY OF EDGEWATER PARKS AND RECREATION BOARD JANUARY 12, 1995 7:00 P.M. CITY HALL MINUTES ROLL CALL/CALL TO ORDER The January 12, 1995 meeting of the Parks Board was called to order by the Chairman, 7:08 P.M. in the Edgewater City Hall. and Recreation Tom Tipton, at Members present were, Tom Tipton, Shirley Pittman and Hal Jones. Members absent were Paul Alvord and Larry Ruggles. Also present was Jack Corder, Director of Parks and Recreation. APPROVAL OF MINUTES Before approval of the minutes, Mr. Jones asked that his name be corrected to Hal instead of Roy. Mrs. Pittman moved to approve the minutes with this correction, seconded by Mr. Jones. Motion CARRIED 3-0. OLD BUSINESS 26 Acres/Tour of Homes Mr. Corder stated at the last Council Meeting he received the go ahead to proceed with the fund-raiser. Discussion at the Council meeting involved a high visibility lot for the home and Mr. Corder stated he received permission to proceed wi th the purchase of a lot on Indian River Boulevard. He said he also received permission for seed money to proceed with bids for construction and if Council approves the lot to be chosen at the last meeting in January, he hopes to be out for bids in early February. Mrs. Pittman noted the newspaper stated the marketing would be done in-house and Mr. Corder said yes, due to the problem he had getting responses on the bids to marketing firms for which no firm responded. He stated if it became necessary to bring in a consultant, part time, to help with the marketing, we would. He said since Council's approval, his staff has contacted magazines for advertising, and also stumbled across the marketing firm who handled the project in Stuart, and they were helpful with tips on how to proceed. He also noted the original price for the tickets was to be $20.00, but on the City Manager's recommendation and the recommendation from this marketing firm, it may be reduced to $10.00 per ticket. The Board discussed this and agreed that $10.00 per ticket would make it much easier for all people to be able to purchase a ticket. Mr. Corder stated we would be going slowly with the first house and possibly the first drawing would be at Christmas time, and perhaps the home could be called "Christmas Housen. Thanksgiving was also brought up as a good time to draw the ticket and the winners could be in their new home by Christmas. Mr. Corder stated that staff had also contacted the Miami Herald newspaper about advertising there and were told that other newspapers, including Canada, copy some of the advertisements to use in their own areas. He stated that this national advertising would be putting a high profile on 'W'" ..", the City of Edgewater. Mr. Corder also added that Council decided that everyone would be eligible to buy a ticket. Mr. Tipton asked when anything would be started at the 26 acre site and Mr. Corder said he already had some local contractors who were willing to clear the land for the price of their fuel only and he hoped to get the land at least scrubbed for clearing this year. He stated he still needs a topo done for final design for St. John's permitting. He said when the bids were back, he would bring them to the Board for review and recommendations before going to Council for their final decision. NEW BUSINESS Joint Meeting With Beautification Committee Mr. Corder stated this was put on the agenda after receiving a memo from the Beautification Committee about the upcoming Arbor Day celebration and their desire to have a name the park contest. Mr. Corder explained that he informed their Committee that naming parks really fell into the responsibilities of the Parks and Recreation Board and they should be consulted before a final decision was made. He said the park they wished to name was the little one on the corner of Lake and Alice streets, which has always been known as Lake & Alice Park. Mr. Tipton asked who was going to be running this contest and doing the paperwork that would be necessary, the Beautification Committee or the Park Board. Mr. Corder stated he wasn't sure what their plans were exactly. Mr. Jones suggested maybe they could put the contest out to the schools and let the children be responsible for picking a name if this was the decision of the Park Board to have this park re-named. Mrs. Pittman asked when Arbor Day was and was told it was April. Mr. Corder added that a minor problem with planting a tree at this park was a lack of water supply and he does not really have the man power available to haul the necessary water it will take for a few months time to get the tree established. He noted they have attempted to plant trees there before and they never made it. He stated he notified the Beautification Committee of this problem and has not recei ved their response as of yet. Mr. Tipton asked the Board's feelings about this naming of the park and the planting of the tree and after further discussion determined they would really prefer to leave the name of the park the way it is because everyone already knows the park by its present name of Lake & Alice Park. They also decided it would be OK for them to have the Arbor Day celebration at this park if they can coordinate everything through Mr. Corder's office and take care of the necessary water needed for the tree, and Mr. Jones so moved that their committee be sent a memo stating this, seconded by Mrs. Pittman. Motion CARRIED 3-0. The Board further stated if their Committee still wished to have a joint meeting concerning this, they were welcome to attend the next Park Board meeting on March 9th. MISCELLANEOUS Mr. Corder asked the Board's feelings and recommendation on the article in the paper concerning the YMCA at DBCC and after discussion the Board agreed they would prefer to see Edgewater tax dollars go for Edgewater projects and especially they were most interested in our own present project at the 26 acre site and they didn't feel Edgewater should get involved in a huge project such as the YMCA that ...,.. ...." we wouldn't have any control over, and Mrs Pittman so moved, seconded by Mr. Tipton. Motion CARRIED 3-0. The Board also discussed other minor miscellaneous items such as the widening of U. s. 1, damage to the parks from Tropical storm Gordon, and this year's upcoming baseball season. ADJOURNMENT Their being no further adjourn, seconded by Mr. P.M. business, Mrs. Pittman moved to Jones. The meeting ended at 8: 45 Minutes submitted by Barb Kowall Parks and Recreation Board Minutes/January 12, 1995