11-13-1997
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PARKS AND RECREATION BOARD
NOVEMBER 13,19977:00 PM
EDGEWA TER CITY HALL
MINUTES
ROLL CALUCALL TO ORDER
The Chairman, Tom Tipton called the meeting to order at 7:00 PM in the
Edgewater City Hall. Members present were: Tom Tipton, Erwin Brown, Shirley
Pittman, and Hal Jones. Also present was Jack Corder, Director of Parks and
Recreation.
APPROVAL OF MINUTES
Mr. Jones moved to approve the minutes of the September 11, 1997 meeting
and Mr. Brown seconded the motion. Motion CARRIED 4-0.
OLD BUSINESS
Review Current Proarams. Parade and Basketball Leaaue
Mr. Corder stated we will be having the Christmas Parade on December 13th,
starting at 10 AM from the old land fill site and we have received 25 or so entries
already. As for the basketball league this year, he informed the Board about
losing the church gymnasium and his recent decision to accept the offer from
Volusia County to join in with their league with New Smyrna and the County. He
stated signups were just concluded and we have 13 teams this year, which is
down three teams from last year. He stated this was because many parents
complained about having to travel to New Smyrna for games.
NEW BUSINESS
Elect Vice Chairman and Review Bv Laws
Mr. Tipton stated that with recent turn over in membership, it was overlooked
that the Board was presently without a Vice-Chairman and he opened the floor
for nominations to fill this position. Mrs. Pittman nominated Hal Jones and Mr.
Brown seconded the motion. There were no other nominations and Mr. Jones
was elected Vice-Chairman by acclamation. Mr. Tipton also stated he felt it time
to revisit the by laws and if any changes were needed, to address that at this
time. Mr. Tipton stated he and Mr. Jones had attended the Special Meeting
held by Council in reference to the City Boards. One of the things brought up at
that meeting was the boards being more involved in the department they
represented and reviewal of applications for vacancies be reviewed by the
boards before going to Council for review. Mr. Jones stated he would like to
see our by laws amended to include that the Park Board review applications
before being submitted to Council for review and appointment. The by laws
state that before a vote to amend the by laws, written notification must be given
three days prior to the vote to each Board member. Mr. Tipton stated l;>ef9r~ the
meeting in January, all Board members W9lJld be notified in writing that we pl~f1
to vote to amend the by laws to include the Board reviewing applications before
Council reviewal at the next regular meeting.
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Interaction With Other City Boards
Mr. Tipton stated it was also brought up the Special Council meeting with the
boards, that most felt there was more interaction needed between different
boards and members. Mr. Tipton stated as an example the 26 acre project,
which may benefit with help from the members in the Planning Board. He asked
that the Park members come up with ideas they felt would help toward better
interaction with other boards. Mr. Jones suggested more pre-planning with all
boards when they have a project coming up. Mr. Brown suggested inviting other
members of boards to our meetings, and Mr. Jones agreed, saying it if first
important to get acquainted with them and keep it very informal at first, maybe
even an informal social meeting. Mr. Tipton suggested swapping the minutes
from other boards so they could be more informed what others were working on.
Mrs. Pittman suggested rather than swapping minutes, perhaps there could be a
mission analysis from all the boards and all could review the other boards'
objectives and projects and how funding will be obtained for these projects.
The Board discussed the things that should be included in the Park Board
mission analysis and agreed to continue to work on this and come up with more
ideas at the next meeting.
Invitation For Council Member to Attend Park Board Meetina
Mr. Tipton stated this kind of goes along with the previous topic and it would be
good to have council members attend our meetings, so we have better
interaction with them and they know what our plans and directions are. Mrs.
Pittman suggested a written invitation which would be open to any member of
Council at their discretion to attend a meeting, one member at a time and
hopefully one could attend the next meeting in January. The Board agreed and
directed the secretary to compose a written invitation for one member of Council
to attend the next Park Board meeting.
Department Mission Analvsis
Mr. Tipton stated the mission analysis which Jack Corder had prepared some
months back, was an excellent depiction of just what this department does on a
daily basis, and many people would be very surprised at all this department
does. Some of the things he noted besides the obvious park maintenance and
recreation activities, were the lakes, undeveloped areas, highways, and
beautification projects. Mr. Corder asked if the Board had any questions on the
analysis report and Mr. Tipton brought up the 26 acre project as the city
presently has no indoor facilities for recreation programs. Mr. Jones asked Mr.
Corder if there was an architectural drafting of this proposed indoor facility at the
26 acres and Mr. Corder replied no. Mr. Jones stated the Board needs to
propose to the Council that we need to find the funding to get an architect to
draft up what we will need. Mr. Tipton asked if we can go any farther until this
drawing is done and Mr. Corder replied that he could not. Mrs. Pittman moved to
send a letter to Council asking for funding to seek proposals for an architect to
design all of the facilities at the 26 acre project. Mr. Brown seconded the motion
and it CARRIED 4-0.
ADJOURNMENT
There being no further business, Mr. Brown moved to adjourn and Mrs. Pittman
seconded the motion.
Minutes submitted by
Barb Kowall
Page 2 Park Board Minutes, November 13, 1997