01-08-1998
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PARKS AND RECREATION BOARD
JANUARY 8, 1998 7:00 PM
EDGEWA TER CITY HALL
MINUTES
ROLL CALUCALL TO ORDER
The Chairman, Tom Tipton, called the meeting to order at 7:00 PM in the
Edgewater City Hall. Members present were: Tom Tipton, Erwin Brown,
Maurice Remillard, and Shirley Pittman. Also present was Jack Corder, Director
of Parks and Recreation.
APPROVAL OF MINUTES
Mr. Brown moved to approve the minutes of the November 13, 1997 meeting and
Mrs. Pittman seconded. Motion CARRIED 4-0.
NEW BUSINESS
Vote to Amend Park Board BY-Laws
Mr. Tipton stated at the last meeting the Board members were asked to re read
the bylaws and to see if there were anything they felt should be changed or
amended. The issue brought up last meeting was the review of applications of
possible new Board members, before the applications went to Council for review
and final appointment. Mr. Corder stated this policy is already in place if the
Boards wish to review applications and make a recommendation to Council,
however Council does have the right not to take the recommendation of the
Board. Mrs. Pittman stated if this is the case, then an amendment would not be
necessary, as Article VI. basically covers that policy sufficiently. Mr. Corder
suggested to the Board they may want to make a list of questions they would like
to ask potential board members during an interview and the board agreed to
bring a list to the next regular meeting regarding this. Mr. Tipton asked if there
were any other changes in the by-laws that the board would like to discuss and
there were none.
OLD BUSINESS
Update on 26 Acre Recreation Complex
Mr. Corder stated that at the previous Council meeting, it was voted to give 1.16
million toward the design and development of the 26 acre recreation project. He
stated these funds are to hire a design architect engineer to design the whole
park and specifically construction design of the gymnasium complex and parking
lot. He stated this will be an aggressive effort of all concerned to get this project
completed as soon as possible. He noted the RFP's for the design would be
opened on the 21 st of January. He said he would like the Board to stay involved
with this as well and would like a special meeting called for the 22nd of January,
for the Board to review the proposals, as he would be taking Staff
recommendation before Council on February 2nd. The Board agreed to hold a
special meeting on January 22nd to review the proposals.
Mr. Corder again stated this would be an aggressive project with completion
hopefully in October or November, depending of course on possible delays with
permitting ,etc. The Board reviewed the drawing Mr. Corder had made of the
concept of the gymnasium design he had made and the Board discussed this in
length, covering such issues as type of gymnasium floor, meeting rooms, usage
fees, kitchen facilities, basketball court, bleachers, etc.
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Mr. Corder said he was looking to put in a multi purpose floor, rather than
wood, for the gym floor. Maintenance would be less and you could use it for
more than just a basketball court, such as for indoor art and crafts shows as one
example. Mr. Corder said he would like the Board to think and begin a list on
what they felt future events could be held there and also their ideas on the
different possibilities of structuring the fees and this could be discussed at a
later meeting.
Mr. Tipton asked if this facility could also serve as a shelter in case of a
hurricane or other disaster and Mr. Corder replied it could. It would meet the
criteria necessary to serve as a shelter, as it would have a generator ,
restrooms, some sort of cooking area, and is not located in a flood zone.
ADJOURNMENT
There being no further business, Mrs. Pittman moved to adjourn, seconded by
Mr. Remillard. Motion CARRIED 4-0.
Minutes submitted by
Barb Kowall
Page 2 Parks & Recreation Board
January 8, 1998 Minutes