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02-03-2015 City of Edgewater 104 Riverside Drive Y g Edgewater, FL 32132 Oily of ��GEwATER Meeting Agenda Library Board Tuesday, February 3,2015 4:00 PM 103 Indian River Boulevard 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. AR-2014-584 Regular Meeting - February 4, 2014 Attachments: 02-04-2014 Regular b. AR-2014-585 Special Meeting - March 11, 2014 Attachments: 03-11-2014 Special 4. LIBRAIANS REPORT 5. OLD BUSINESS None at this time 6. NEW BUSINESS a. AR-2014-592 Election of Chairman b. AR-2014-593 Election of Vice Chairman C. AR-2014-594 Election of Recording Secretary d. AR-2014-587 Board Appointment due to the expired term of Marie Goodrich. e. AR-2014-589 Board Appointment due to the expired term of Louis Pfeiffer. Attachments: Pfeiffer-Request for ReAppointment-2015 f. AR-2014-595 Volunteer Luncheon Discussion 7. MISCELLANEOUS & ADJOURN City of Edgewater Page 1 Printed on 112712015 Library Board Meeting Agenda February 3, 2015 Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act,persons needing assistance to participate in any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1101, 5 days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771 City of Edgewater Page 2 Printed on 112712015 EDGEWATER LIBRARY BOARD REGULAR MEETING FEBRUARY 4 , 2014 4 : 00 P.M. EDGEWATER PUBLIC LIBRARY MINUTES 1 . CALL TO ORDER Chairman Middleton called the Regular Meeting to order at 4 : 00 p.m. at the Edgewater Public Library. 2 . ROLL CALL Members present were Larry Middleton, Marie Goodrich, Laverna McGinnis, and Ed Pfeiffer. Mary Person arrived at 4 : 01 p.m. Anne McDevitt was absent . Also present were Head Librarian Kristin Bennett and Board Coordinator Lisa Bloomer. 3. APPROVAL OF MINUTES A. Regular Meeting of February 5, 2013 Ms. McGinnis moved to approve the February 5, 2013 Special Meeting minutes, second by Ms. Goodrich. The MOTION CARRIED 5-0. B. Special Meeting Luncheon of April 16, 2013 Ms. Person moved to approve the April 16, 2013 Special Meeting Luncheon minutes, second by Ms. McGinnis. The MOTION CARRIED 5-0. 4 . REPORT OF THE LIBRARIAN Ms . Bennett reported that the Friends of the Library Treasurer Jean Kreimeier had passed away. The Board had filled the Treasurer position. Ms . Bennett then reported that the Library was fully staffed. Since they last met they hired a new student worker and Children' s Library Assistant I, both having had previous experience at the New Smyrna Beach Library. Ms . Bennett reported in October they had a shift in regional management. Melissa Reynolds and Michael Nelson were the Regional and Assistant Regional Managers and went to the Deltona Library. Walter 1 Library Board Regular Meeting February 4, 2014 Jubinsky and Stefan Lynne-Nielson came to the New Smyrna Beach Region from Ormond Beach. Ms . Bennett then reported on ongoing and upcoming events. Ms . Bennett stated they were trying to do a lot with their programming, specifically the adult programming. They get great participation with the children' s program and felt really good about. Recently they were working on offering more for adults and teens . Ms . Bennett reported that planning was underway and was almost finished for the summer reading program, Florida Library Youth Program (FLYP) . Ms . Bennett stated the voice over IP system had been installed and the security camera installation was also finished. Ms . Bennett reported that Linda Ruddy, the Branch Manager at Oak Hill retired at the end of January. The system was working to fill that position. The Oak Hill Library had one employee and volunteers . Ms . Bennett presented the highlights of the Annual Statistical Report, noting that circulation has decreased while the door count had increased. Ms . Goodrich asked if overall the Library system had any feeling as to why the circulation had gone down. Ms . Bennett stated a lot of people felt it was attributed to the e-books . They were continually increasing what was being offered. Ms. McGinnis wondered what the Board could do to encourage school children to come to the Library. Ms. Bennett informed her that Renee, who was their new Children' s Library Assistant, had developed a good relationship with New Smyrna Beach High. They had a great core group of teen volunteers right now who were helping develop programs for the summer. They were also marketing their programs a lot harder. Ms . McGinnis asked about using the Wii Gaming System in the Library. Ms . Person felt the thing was they weren't getting them to read and it wasn't improving their reading and that was the point of the Library. Ms . McGinnis felt what they were doing was getting them into the building. Ms . Bennett stated they talked about getting a gaming system there and they may do that . Ms . McGinnis asked if they play simple games like chess. Ms . Bennett informed her they found they really enjoy trivia games. 2 Library Board Regular Meeting February 4, 2014 Mr. Pfeiffer asked how close they work with the librarians at the schools . Ms . Bennett informed him they do reach out to them and the response has been okay. They work together as often as they can; they have brought classes over for orientation and were also marketing the teen programs at the High School . However, they currently weren' t participating in any joint ventures. Ms . Person asked if teachers still give summer reading lists to kids and wondered if that was something they could approach the schools with. Ms . Bennett spoke of the schools using Lexile, which is a number system and points according to the grades . The schools have the Sunshine Readers Award list, which the Library purchases extra copies of and tries to provide those for the schools . They don' t provide them with a required list of summer reading. Ms . Goodrich asked if they still had preschool story hours . Ms . Bennett informed her they had story time and Kids in Motion right after that. Chairman Middleton felt two major competitors for the Library were Amazon and Netflix. Ms. Bennett commented on why she felt very good about their programming and what they utilize the facility for and offer to the public. Mr. Pfeiffer asked if they had a suggestion box. Ms . Bennett informed him they did but they didn' t receive a whole lot of comments but the comments they did receive from the community were always positive . They also get verbal feedback a lot. Mr. Pfeiffer asked if they received suggestions for programs . Ms . Bennett informed him they do. The YMCA recently came to them to ask about programming at the Library. Ms . Bennett commented on the e-lab that had been going great for two years that was at its best right now. 5. COMMUNICATIONS There were no Communications at this time. 6. UNFINISHED BUSINESS There was no Unfinished Business at this time . Mr. Pfeiffer asked if the LCRA projector was gone. Ms . Bennett informed him it was . She looked at how many groups used it and if it would be cost effective. They were making more use of the projector so they could revisit that. 3 Library Board Regular Meeting February 4, 2014 Ms . Person commented on a small projector that was being advertised on television by Office Depot for about $300 . Ms . Goodrich stated she was a member of the Camera Club and she knew they could no longer have night meetings at the Library because someone damaged something here . Ms . Bennett informed her someone exited the building out the front doors by pushing the door off of the track. Ms . Goodrich asked if the security cameras would have caught it. Ms . Bennett felt it would have but didn't think the security cameras were installed at that time. New Smyrna also didn't have meetings after hours . She further stated why she felt it was becoming too much of a security risk. Ms . Bennett also spoke of taking on more outside groups and adding more to their roster. Item 7D - Board Appointment - Larry Middleton Item 7E - Board Appointment - Mary Person Chairman Middleton asked if the Board had any objections to forwarding a recommendation through Lisa to the City Council that both of these two people be reappointed for a two-year term. Ms . McGinnis and Ms . Goodrich so moved at the same time . Ms . McGinnis was willing to second. Chairman Middleton asked for all those in favor but never asked for those opposed. He stated so be it and identified that was concluded. Ms . Person asked if Ms . McDevitt was still on the Board. Ms . McGinnis thought she was . Ms . Person stated and she just didn' t come today. She asked if she called. She again questioned if she was still on the Board and stated her term wasn' t over yet. Board Coordinator Bloomer informed her her term expired December 5th of this year. Ms . Person knew she went to chorus today but other than that she didn' t know. She then asked if she was Vice Chairman, which she was . Chairman Middleton stated he was the Chairman was perfectly willing to continue in that role. 7 . NEW BUSINESS A. Election of Chairman Ms. McGinnis moved that they have Larry Middleton continue in the role of Chairman for the next year, second by Ms. Person. 4 Library Board Regular Meeting February 4, 2014 Chairman Middleton asked for all those in favor but never asked for those opposed. B. Election of Vice Chairman Ms . Person stated that was why she brought up Ms . McDevitt. She thought they would just ask her to continue . If she wasn' t going to continue, they could deal with that later. Ms. Person moved that Anne McDevitt be re-elected as Vice Chairman, second by Ms. McGinnis. Chairman Middleton asked for all those in favor but never asked for those opposed. C. Election of Recording Secretary Ms . Goodrich was willing to continue in the role of Recording Secretary. Ms. Person moved that Ms. Goodrich continue as Recording Secretary, second by Ms. McGinnis. Chairman Middleton asked for all those in favor but never asked for those opposed. D. Board Appointment - Larry Middleton This item was handled previously on the agenda. E. Board Appointment - Mary Person This item was handled previously on the agenda. F. Volunteer Luncheon Discussion Ms . Bennett had two options for the Volunteer Luncheon, March 11th or March 25th. After some discussion, it was determined the Volunteer Luncheon would be held on Tuesday, March 11th at 12 :00 p.m. Mr. Pfeiffer asked what happened if Ms . McDevitt declined the position and the recommendation the Board made. Ms . Person mentioned she would be finished in December. Board Coordinator Bloomer informed the Board if she chose not to be reappointed then they would be down to the five-members they were supposed to be at. Ms. Person pointed out then someone would have to be nominated and elected as Vice Chairman. Chairman Middleton confirmed they still had a Vice Chair until December. Ms . Person mentioned if she didn' t show up then she would have missed two meetings and would be off the Board anyway. 5 Library Board Regular Meeting February 4, 2014 There was a brief discussion regarding whether Ms . McDevitt was still on the Board. Ms . Person suggested they wait until April and worry about it then. Board Coordinator Bloomer agreed to check the by-laws to see what they said. The following suggestions were made with regard to the entertainment: the Bed Pan Band, the Harmony Sound Waves and the New Smyrna Beach High School Show Dolls. Ms . McGinnis mentioned the Cuchetti School of Music that was now located in Edgewater. Ms. Bennett agreed to call to see who was available to provide the entertainment now that she had a date . Ms . Bennett announced that the theme this year was "Edgewater Library Volunteers are Stars". The decorations were going to be a Hollywood theme, complete with red carpet. Ms. Bennett identified they had 49 volunteers throughout 2013 with a total contribution of 3, 897 . 75 volunteer hours. Volusia County assisted them with $196 for the recognition event. After some discussion, it was determined they would go with the Italian again and would not have the event catered. Ms . Bennett thanked everyone for their time and expressed her appreciation for their advocacy for the Library. 8 . MISCELLANEOUS There were no miscellaneous items to be discussed at this time. 9. ADJOURNMENT There being no further business to discuss, Ms . Person moved to adjourn. The meeting adjourned at 5 :10 p.m. Minutes submitted by: Lisa Bloomer, CMC Board Coordinator 6 Library Board Regular Meeting February 4, 2014 EDGEWATER LIBRARY BOARD SPECIAL MEETING MARCH 11, 2014 12:00 P.M. EDGEWATER PUBLIC LIBRARY MINUTES Head Librarian Kristin Bennett thanked the volunteers for the many hours they had contributed, totaling 3, 897 .75 for 2013 . She felt they were a dedicated and hardworking group. She expressed her appreciation for everything the volunteers do for them. Ms . Bennett introduced County Councilwoman Deb Denys who spoke of renewing her Library card today. She spoke of having to make a trip to Tallahassee today and having checked out an audio book. She was there representing the entire Volusia County Council. She thanked Ms . Colee and the volunteer staff for everything they do on a day-to-day basis . She recognized and applauded their efforts to improve the Library and the entire City of Edgewater and Southeast Volusia community. She mentioned the volunteers countywide saving the taxpayers thousands of dollars as a result of working 71, 000 hours, which was equivalent to 35 full-time employees . She further spoke of the volunteers giving the gift of time . She polled the volunteers to see if they volunteered somewhere else besides the Library. She presented a genuine, heartfelt thank you to the volunteers for all they do. Ms . Bennett then recognized the Edgewater Library Board members . She also introduced Lucinda Colee, Volusia County Library Services Director and Walter Jubinsky, Southeast Volusia Regional Librarian. She also remembered Jean Kreimeier, who passed away and was missed. Ms . Bennett then presented certificates to the volunteers for the hours they contributed to the Edgewater Library. She informed everyone they would be taking photos and asked the volunteers to sign the Hollywood star that was located on the whiteboard. At this time, Ms . Bennett invited everyone to enjoy the Italian meal prepared by the members of the Edgewater Library Board. While everyone enjoyed their meal, the Harmony Sound Waves performed. Everyone participated in singing "My Bonnie Lies Over the Ocean". ADJOURNMENT There being no further business to discuss, the meeting adjourned at 1: 13 p.m. Minutes submitted by: Lisa Bloomer, CMC 1 Special Meeting March 11, 2014 104 N. Riverside Drive City of Edgewater Edgewater, FL 32132 Legislation Text File M AR-2014-587, Version: 1 BOARD AGENDAITEM SU BE CT Board Appointment due to the expired term of M arie Goodrich. DEPARTMENT: City Clerk SU M M ARY: M arie Goodrich's term expi res on Apri 1 17, 2015 and she is seeki ng re-appoi ntment to the L i brary Board. RECOM M E N D E D ACTION : M otion to recommend the City Counci I re-appoint M arie Goodrich to the L i brary Board. City of Edgewater Page 1 of 1 Printed on 1/27/2015 powered by LegistarT" 104 N. Riverside Drive City of Edgewater Edgewater, FL 32132 Legislation Text File M AR-2014-589, Version: 1 BOARD AGENDAITEM SU BE CT Board Appointment due to the expired term of Louis Pfeiffer. DEPARTMENT: City Clerk SU M M ARY: : Louis Pfeiffer's term expi res on Apri 1 3, 2015 and he is seeki ng re-appoi ntment to the L i brary Board. RECOM M E N D E D ACTI ON : M otion to recommend the City Counci I to re-appoint Louis Pfeiffer to the L i brary Board. City of Edgewater Page 1 of 1 Printed on 1/27/2015 powered by LegistarT" Mitch Honaker From: Ed Pfeiffer <pfeiffered12@yahoo.corn> Sent: Tuesday,January 06, 2015 3:33 PM To: Mitch Honaker Subject: Letter of Interest Please consider this letter as an expression of my interest in remaining on the Edgewater Public Library Board upon the completion of my term in February 2015. Respectfully, Louis E. Pfeiffer