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02-03-2015 EDGEWATER LIBRARY BOARD REGULAR MEETING FEBRUARY 3, 2015 4 :00 P.M. EDGEWATER PUBLIC LIBRARY MINUTES 1 . CALL TO ORDER Chairman Middleton called the Regular Meeting of the Library Board to order at 4 : 00 p.m. 2 . ROLL CALL Members present were Chair Larry Middleton, Recording Secretary Marie Goodrich, Member Laverna McGinnis, Member Mary Person, and Member Louis "Ed" Pfeiffer. Vice Chair Anne McDevitt chose not to apply for reappointment . Also present were Head Librarian Kristin Bennett and Board Coordinator Mitch Honaker. 3. APPROVAL OF MINUTES A. Regular Meeting of February 4, 2014 Motion by Ms. Person, second by Ms. McGinnis to approve the February 4, 2014 meeting minutes. The MOTION CARRIED 5-0. B. Special Meeting Luncheon of March 11, 2014 Motion by Ms. Goodrich, second by Ms. Person to approve the March 11, 2014 Special Meeting Luncheon minutes. The MOTION CARRIED 5-0. 4 . LIBRARIANS REPORT Ms . Bennett reports on new statistics for the Edgewater Library branch: Adult Programs - 138 programs with 1, 513 attendees Young Adult Programs - 24 programs with 201 attendees Children' s Programs - 88 programs with 2, 281 attendees Library Visitors - 100, 207 Chair Middleton asked for the average daily attendance and Ms . Bennett replied that the average daily attendance is around 300 people . The Technology ELAB Class Instruction statistics are; a total of 230 lab hours, 187 students, and an average of 6 students at a time. 1 Library Board Regular Meeting February 3, 2015 Ms . Bennett reported a shift in regional management . Jane Weimer is the new Regional Supervisor, who manages the Port Orange, New Smyrna Beach, Edgewater, and Oak Hill library branches . Edgewater Library staff employee Sandy Carol has retired and her position will open to the public as open competitive. Ms . Bennett stated they were now paying special attention to, and offering a lot more fun and exciting teen programs; and stated the teen programs are starting to build up a good core group of participants . She also stated that the library is till offering their regular story time hour every Wednesday followed by the Kids in Motion. She has been providing a lot of Medicare information sessions; they are attempting to maintain their very successful Adult Crafting class, which Ms . Carol was very instrumental in developing ideas for; and she discussed various marketing techniques of Pat Kuehn, Volusia County Public Relations Coordinator, Volusia County Library social media, and the Edgewater library marketing techniques . She has submitted a funding request to Volusia County for $152 to support the Volunteer Luncheon ($4 .00 per person) ; and stated there were 38 active volunteers throughout 2014 with a total contribution of 3, 244 .5 volunteer service hours . There are 57 people being invited to the Volunteer recognition luncheon; the theme for the luncheon is "Waves of Appreciation"; and decorations for the luncheon will have a Beach/Hawaiian Theme. 5. OLD BUSINESS None at this time . 6. NEW BUSINESS A. Election of Chairman Motion by Ms. Person to reappoint Larry Middleton as the Library Board Chairman for a term of one (1) year. Chairman Middleton non-concurred with former Board Coordinator Lisa Bloomer, and stated that a second was not required on Library Board nominations. The MOTION CARRIED 5-0. C. Election of Recording Secretary Motion by Ms. McGinnis to reappoint Marie Goodrich as the Library Board Recording Secretary for a term of one (1) year. The MOTION CARRIED 5-0. B. Election of Vice Chairman Ms. Person volunteered to be the Vice Chair. 2 Library Board Regular Meeting February 3, 2015 Motion by Ms. Person to nominate Mary Person for appointment as the Library Board Vice Chair for a term of one (1) year. The MOTION CARRIED 5-0. D. Board Appointment - Marie Goodrich Ms . Goodrich requested to be reappointed to the Library Board for another term. Chairman Middleton asked for all those in favor of nominating Ms . Marie Goodrich for another term. The MOTION CARRIED 5-0. E. Board Appointment - Louis (Ed) Pfeiffer Mr. Pfeiffer requested to be reappointed to the Library Board for another term. Chairman Middleton asked for all those in favor of nominating Mr. Louis (Ed) Pfeiffer for another term. The MOTION CARRIED 5-0. F. Volunteer Luncheon Ms . Bennett and board members reviewed calendars; and discussed conflicts and date options for the Volunteer Luncheon. After discussion, the board concurred to hold the Volunteer Luncheon on Tuesday, April 7, 2015 at 12 : 00 p.m. The board discussed the luncheon theme; menu suggestions; and agreed that each board member would contribute : Chair Middleton: Tea, and a tray of vegetables and fruit (tomatoes, strawberries, etc. ) , and brownies . Vice Chair Person: Meatless lasagna, Bean salad, & lemon cookies . Recording Secretary Goodrich: Lasagna or a similar Italian dish with meat, and a cake. Member McGinnis : Yellow Rice with shrimp, salad, and a small dessert . Member Pfeiffer: Spiral cut ham, potato salad and a small dessert . The board discussed having some type of bread or rolls . The board also discussed arriving early to assist with setting up the room and possible entertainment venues . Ms . Bennett stated that she would see who is available and make coordination. 3 Library Board Regular Meeting February 3, 2015 7 . MISCELLANEOUS Chair Middleton discussed "The Barron' s", which is a business publication he subscribes to that has been in existence since the 1920' s; stating his first year' s subscription was $50. 00 and the renewal was $149 . 00; that he receives the monthly publication in electronic media and in hard copy; and he has donated his monthly hard copy to the Edgewater Library. Ms . Bennett commented that library patrons regularly come to the library to read it. Board members also discussed having additional meetings on an "as needed" basis; meeting requirements and the By-laws; the Library board being a visible presence to the City Council concerning the City of Edgewater; annual recognition of board members by the City; prior gifts provided to Library board members by the City of Edgewater Council; projected population growth having a bigger demand on library services; past discussions concerning relocating or expanding the library and the negative affect the recession had on the talks; the governing body having other priorities to constantly have to deal with. The board members concurred that if any internal issues come up concerning the library to contact the Chair who calls special meetings or hearings . 8 . ADJOURNMENT There being no further business to discuss there was a motion by Ms . Person, second by McGinnis to adjourn. The MOTION CARRIED 5-0. The meeting adjourned at 4 : 45 p.m. Minutes submitted by: Mitch Honaker Board Coordinator 4 Library Board Regular Meeting February 3, 2015