01-06-2015 City of Edgewater 104 N.Riverside Drive
Edgewater,FL 32132
Meeting Minutes
School Scholarship Committee
Tuesday,January 6,2015 5:00 PM Council Chambers
1. Call To Order
2. Roll Call
Present- Chairman Mike Kelly; Christine Power and Rebecca Porter
Absent-Justin Kennedy and Vance Smith
Also Present-Mitch Honaker, Deputy City Clerk
3. Approval of Minutes
a. AR-2014-566 Regular Meeting -October 7,2014
Attachments: 10-07-2014
A motion was made by Member Porter, second by Member Power, to approve the
minutes of October 7, 2014 as read. The MOTION was APPROVED by the following
vote:
Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
Absent: 2- Justin Kennedy,and Vance Smith
4. Old Business-None at this time.
Chair Kelly stated that even though the agenda says there is no Old Business, a former Edgewater
student who was selected to receive a scholarship award, but not able to attend college at the
time the original scholarship was awarded wanted to address the board.
Diquan L. Simon, 3424 Mango Tree Drive discussed fulfilling his entry level military obligation
before being able to attend college; he has finished his initial training with the Florida Army
National Guard, is attending Daytona State College; and asked if his initial scholarship funds
were still available.
The board discussed the original 2012 school scholarship award of $2,500.00 that was awarded for
Mr. Simon to attend college; the distribution of $1,250.00 to New Smyrna Beach High School; Mr.
Simon being a deserving student and soldier who the board would like to grant a scholarship; and
the amount to be awarded to Mr. Simon to assist him in funding his education.
A motion was made by Member Porter, second by Member Power, to approve a
scholarship award of $1,250.00 and to look into the disribution of the first $1,250.00. The
MOTION was APPROVED by the following vote:
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Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
Absent: 2- Justin Kennedy,and Vance Smith
5. New Business
a. AR-2014-567 Election of Chairman and Vice Chairman.
A motion was made by Member Power, second by Member Porter, to reappoint Chair
Mike Kelly for another term. The MOTION was APPROVED by the following vote:
Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
Absent: 2- Justin Kennedy,and Vance Smith
A motion was made by Member Porter, second by Member Power, to approve Vice Chair
Christine Power for another term. The MOTION was APPROVED by the following vote:
Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
Absent: 2- Justin Kennedy,and Vance Smith
b. AR-2014-568 Discussion of final plans for the 2015 Princess Ball.
The School Scholarship Committee discussed the final plans for the 2105 Princess Ball scheduled for
January 31, 2015,from 7:00 to 9:00 p.m.
Chair Kelly made a presentation, reviewing each item on the powerpoint slides with SSC members
and Councilman Blazi.
During the presentation the Committee discussed the snack menu; beverages; Leisure Services
setting up and returning tables; the benefit of having the YMCA gym available for set up for the
entire day; the good reviews received from those who have use DJ Clai Parker at their events; the
process that the photographer will use to support the Princess Ball; vendors and the items they will
be selling; and not charging for water at the Princess Ball.
Councilman Blazi discussed possibly using the same bottled water company that the City uses for the
next Princess Ball.
The Committee discussed past arrangements for flowers; the benefit of having BJs Flowers support
this year's Princess Ball; distribution of over 2,700 flyers to area schools; the mailing of 23 sponsor
letters to local businesses; Councilman Blazi volunteering to head up decorating the gym for the
Princess Ball; and Member Smith providing helium to inflate the balloons.
Chair Kelly asked Councilman Blazi if he had any comments concerning decorations, and
Councilman Blazi replied that he would try to get as many students as possible to support the
Princess Ball so they can earn their community service hours.
The Committee and Councilman Blazi also discussed Member Porter and Councilman Blazi
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coordinating to get a few school girls to dress as princesses; Finance Director McKinney and his
wife will be working the cash door and one of the volunteers will work the pre paid ticket door to
avoid a bottleneck at the entrance; raffle donations, when to turn raffle donations; using the Princess
Ball ticket as the raffle stub; Member Power provided a $50.00 gift certificate from Applause Salon
for the raffle; and the Committee and Member Kennedy not purchasing or donating soda since the
PTAs are already selling beverages.
Also discussed was SSC member attendance at the Princess Ball, and the May 2, 2015 Edgefest;
donations from the May 2, 2015 Edgefest going to next year's Princess Ball budget; the purchase of
decorations; trying to have the gym decorated similar to past Princess Ball events; the Committee
having $400.00 for decorations; trying to purchase some decorations that can be reused each year
for the Princess Ball; gym lights being set to bright for the Princess Ball; contacting the YMCA to
inquire about having the gym lights dimmed during the Princess Ball to provide a dance floor effect;
past gym set up for the Princess Ball; Leisure services making sure the floor covering is put down;
current SSC funds, remaining funds after Princess Ball expenses and prior scholarship award
obligations; preparation, review and distribution of the Princess Ball sponsor letter; Deputy City
Clerk Mitch Honaker being the Princess Ball event liaison; not being able to have an operational
meeting unless the meeting has a published agenda and is noticed in accordance with the Sunshine
Law; Councilman Blazi said he will be at the gym around 9:00 a.m. to start decorating; and Chair
Kelly stated to coordinate through the Liaison for when everyone will arrive at the gym on January
31, 2015 to decorate and set up for the event. The Committee also discussed types and dollar amount
of items to collect for the raffle; collecting and donating items for the raffle; the raffle being a
separate fund raiser for the SSC fund,- and turning raffle items into the City Clerks office before the
Princess Ball.
6. Adjournment
There being no further business to discuss, Chair Kelly adjourned the meeting at 5:48 p.m.
Minutes submitted by:
Mitch Honaker, Deputy City Clerk
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