Loading...
2002-R-20RESOLUTION NO. 2002-R-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE TRANSPORTATION OUTREACH PROGRAMAGREEMENT RELATING TOTHE TOPS GRANT BETWEEN THE CITY OF EDGEWATER AND THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) RELATING TO THE REALIGNMENT OF AIR PARK ROAD; PROVIDING FOR THE CITY CLERK TO TRANSMIT TO FLORIDA DEPARTMENT OF TRANSPORTATION; REPEALING RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Edgewater, Florida, has evidenced the desire to enter into the Transportation Outreach Program Agreement relating to the realignment of Air Park Road with the Florida Department of Transportation (FDOT). NOW, THEREFORE, be it resolved by the City Council ofthe City of Edgewater, Florida: Section 1. The City Council hereby authorizes the City Manager to execute the Transportation Outreach Program Agreement (TOPS Agreement), Contract No. AM 204, Financial Project No. 412979-1-38-01 relating to the realignment of Air Pak Road. Section 2. The City Clerk is hereby designated to forward a certified copy of this Resolution and two (2) original Agreements executed by the City of Edgewater to the Florida Department of Transportation upon execution by the City Manager. Section 3. All resolutions or parts of resolutions in conflict herewith be and same are hereby repealed. Section 4. This resolution shall take effect upon adoption. 2002-R-20 AfterMotionby Lta. _andSecondby the vote on this resolution was as follows: AYE Mayor Donald A. Schmidt Councilman James P. Brown X Councilman Dennis A. Vincenzi Councilwoman Harriet E. Rhodes J� P Councilwoman Judy Lichter PASSED AND DULY ADOPTED this /_ day of August, 2002. For the use and reliance only by the City of Edgewater, Florida Approved as to form and legality by: Scott A. Cookson, Esquire City Attorney Foley & Lardner 2002-R-20 NAY CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA By: 2Qi�jj q�Lz-"z Donald A. Schmidt Mayor Rob n L. Matosick Legal Assistant Approved by the City Council of the City of Edgewater at a meeting held on this day of , 2002 under Agenda Item No. Finandal Project Numtiec 4129M-3M Gonad Number_ AWN FuM: TOP Function 2M CeiebgOFetlerel DomesticAsslsla w Number. 55.022 FLAIR Appmp: 0� FLAIR Obi TSM 0rg.CMe55052000531 VeWu Number F596-ON314.022 TRANSPORTATION OUTREACH PROGRAM AGREEMENT THIS AGREEMENT is between the State of Florida, Department of Transportation, herein referred to as the Department and CITY OF EDGEWATER, FLORIDA herein referred to as the Agency. WHEREAS, the Department has the authority by virtue of §339.137, Florida Statutes, and the Agency has the authority to enter into this agreement and has taken the necessary formal action of the Agency to enter into this agreement, and NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1.0 Purpose of the Agreement. The purpose of this agreement is to provide funding to the Agency to complete the project that is described in Exhibit "A" hereto which is made a part hereof. 2.0 Accomplishment of the Project. 2.1 General Requirements. The Agency shall commence and complete the project as described in Exhibit "A" with all practical dispatch, in a sound, economical and efficient manner and in accord with the provisions hereof and with all applicable laws, rules, statutes and regulations. 2.2 Authorization of Agency. In the event any election, referendum, approval, permit, notice or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this agreement or to undertake the project hereunder or to observe, assume or carry out any of the provisions of the agreement, the Agency will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite. The Agency hereby warrants and represents to the Department that it has in fact taken all such action and that it has secured all such approvals necessary to undertake the project and to enter into this agreement. 2.3 Funds of the Agency. The Agency shall initiate and prosecute to completion all proceedings necessary including federal aid requirements to enable the Agency to provide the necessary funds for the project. 2.4 Submission of Documents. The Agency shall submit to the Department such reports, contracts and other documents relating to the project as the Department may reasonably require. The Agency shall produce said papers in a prompt manner. 3.0 Project Cost. The total estimate cost of the project is $926,730.00. The Department hereby agrees to provide funding to the Agency in the amount of $150,290.00 under the terms of this agreement. The total amount of the project cost is based on the estimate and project budget that has been received and reviewed by the Department, a copy of which is attached hereto as Exhibit "B". If the Agency intends to secure additional funds from parties that are not a parry to this agreement, then the Agency hereby represents and warrants to the Department that the additional funds are available and have been secured by the Agency. 4.0 Department Participation. The amount of the Department's funding indicated in Paragraph 3.0 above is the maximum participation of the Department. Nothing herein shall be construed to compel the Department to contribute any additional funds. 4.10 Project Cost Eligibility. Project costs eligible for Department participation will be allowed only from and after the effective date of this agreement. It is understood that Department participation in eligible project costs is subject to: (a) Legislative approval of the Department's appropriation request in the work program year that the project is scheduled to be committed. (b) Availability of funds as stated In Exhibit "B" hereto. (c) Approval of the plans, specifications, contracts, or other obligating documents and all other terms of this Agreement. (d) Department approval of the project scope and budget as described herein. 5.0 Project Budget and Payment. 5.1 Project Budget. A project budget shall be prepared by the Agency and said budget being reviewed and approved by the Department prior to the expenditure of any costs. The Agency shall maintain said budget, carry out the project and shall incur obligations against and make disbursement of project funds only in conformity with the latest approved budget for the project. No budget change shall be effective unless approved by the Department's Comptroller in writing. The project budget is included in Exhibit "B" hereto. 5.2 Payment Provisions. Unless otherwise allowed herein, payment will begin or will be made in the year the project or project phase is scheduled in the work program as of the date of this agreement. Payment will be made for actual costs incurred as of the date the invoice is submitted with the final payment being due upon receipt of a proper invoice submitted to the Department. 6.0 Financial Records, Accounting Records and Audit Reports. Financial records, accounting records and Audit Reports shall be kept and made as required in Exhibit "C" hereto. 7.0 Payment Requests and Obligations. 7.1 Payment Requests of the Agency. In order to obtain payment of any Department funds, the Agency shall file with the Department of Transportation, District Five, Special Projects Supervisor, Attention Tom Moscoso, at 719 South Woodland Boulevard, Deland, Florida 32720, on a form or forms provided by the Department. All requests for payment shall be accompanied by sufficient documentation to support the payment request. Invoices for fees or other compensation for services or expenses shall be submitted in sufficient detail sufficient for a proper preaudit and postaudit thereof. No invoices for travel expenses shall be paid hereunder. 7.2 Department Obligations. The Department will honor such payment requests in amounts and at times deemed by the Department to be proper to ensure the carrying out of the project and for the payment of eligible costs. However, notwithstanding any other provision of this Agreement, the Department may elect by notice in writing not to make a payment on the project if: 7.21 Misrepresentation. The Agency shall have made misrepresentation of a material nature in its application or any supplement or amendment thereto, with respect to any document of data furnished therewith. 7.22 Litigation. There is pending litigation with respect to the performance by the Agency or any of it duties or obligations which may jeopardize or adversely affect the project, the agreement or payments to the project. 7.23 Approval by Department. The Agency shall have taken any action pertaining to the project which, under this agreement, requires the approval of the Department or has made related expenditures or incurred related to obligations without having been advised by the Department that the same are approved. 7.24 Conflict of Interests. There has been any violation of the conflict of interest provisions contained herein; or 7.25 Default. The Agency has been determined to by the Department to be in default under any of the material provisions of this agreement. 7.26 Federal Participation. Any federal agency providing federal financial assistance to the project suspends or terminates federal financial assistance to the project. In the event of suspension or termination or federal financial assistance., the Agency will reimburse the Department for all disallowed costs. 8.0 Disallowed Costs. The Department will disallow all project costs incurred by the Agency prior to the effective date of this agreement, costs which are not provided for in the latest approved budget for the project, and costs attributable to goods or services received under a contract or other arrangements which have not been approved in writing by Department. 9.0 Payment Offset. If, after project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this agreement, the Department offset such amount from payments due for work or services due under any agreement of the Agency with the Department, if upon demand, payment of the amount is not made within sixty (60) days to the Department. Offsetting amounts shall not be construed as a breach of contract by the Department. I +"" 10 L .t, It .. rue, .l l:' , L Aprc.nanl. doa 10.0 Termination or Suspension of Project. If the Agency, for any reason whatsoever, fails to complete the project, the Department will have the right to suspend all further performance by the Department until it decides, in its sole discretion, to direct that the Agency to begin performing again. In the alternative, the Department has the right, in its sole discretion, to terminate further performance hereunder. Upon written notice of suspension or termination, the Agency shall comply with instructions from the Department to carry out actions the Department deem to be necessary. 11.0 Compliance with Public Records Law. The Department reserves the right to unilaterally cancel the agreement for refusal by the Agency or its consultants or contractors to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes and made and received In conjunction with this agreement. 12.0 Contracts of the Agency. The Agency shall, upon request, provide to the Department copies of all third party agreements that it enters into under the terms of this agreement. The Department specifically reserves the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. 12.1 Consultants' Competitive Negotiation Act. The Agency's attorney shall certify in writing to the Department that selection of all professionals falling within the purview of Chapter 287.055, Florida Statues, have been selected in compliance with the Consultant's Competitive Negotiation Act. 12.2 No Third Party Obligation. The Department shall not be obligated or liable hereunder to any party other than the Agency. 13.0 Project Completion & Agency Certification. The Agency will certify in writing on or attached to the final invoice, that the project was completed in accord with applicable plans and specifications. 14.0 Term of Agreement. The effective date of this agreement shall be The Agency agrees to complete the project on or before If the Agency does not complete the project on or before the completion date, this agreement will expire and no further performance or payment by the Department shall be due. 15.0 Final Invoice. The Agency must submit the final invoice on this project to the Department within 120 days after the expiration of this agreement. Invoices submitted after the 120 day time period will not be paid. 16.0 Public Entity Crime. Pursuant to §287.133(2)(a), A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal or reply on a contract to provide any goads or services to a public entity; may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals or replies on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. IN WITNESS WHEREOF, the parties hereto have caused their signatures to place hereon on the dates indicated below. AGENCY: The City of Edgewater, Florida e KIEN14ETH R. HOOPER Title: City Ma/onager Date: C' ').z) 0Z' Date of Agency Approval:: Attest: By: Clerk DOT Legal Review: STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION: By: Michael Snyder, P.E. Title: District Secretary, District Five Date: i. 5 '-" ,.."" TRANSPORTATION OUTREACH PROGRAM - 2002 PROJECT APPLICATION EXECUTIVE SUMMARY FORM Grant Recipient/Sponsor Name: City of Edgewater Project Description: FOOT District: 5 Air Park Road is a collector facility currently maintained by Volusia County. It runs between West Park Avenue and S.R. 442. This proposed project would realign the section of the road that comes close to the Massey Ranch airstrip. The realignment will put the road at an adequate distance from the airstrip to allow for development of the land between the airstrip and Air Park Road. Project Location: Air Park Road is located between West Park Avenue and S.R. 442. The northern half of the roadway is within the city limits of Edgewater and the southern half of the roadway is in unincorporated Volusia County. The section of the road which is the subject of this application is within the northern half of Air Park Road. Total Project Cost for all Phases: $926,730 Total Amount of TOP Funding Request for Fiscal Year 2002-03: $150,290 (For PD&E and Final Design) Ust Amount of local, federal or private matching funds for 2002-03: $150,240 ($25,000 for Planning phase and $125,240 for right-of-way) List Amount of funds received through Fast Track in 2000 or Transportation Outreach Program in 2001: None Benefits: Please summarize how this project promotes economic growth and competitiveness, promotes intermodal transportation linkages for passengers and freight, broadens transportation choices or preserves existing transportation infrastructure. The northern half of Air Park Road is within the City of Edgewater's planned Community Redevelopment Area (CRA) with the southern half making the connection to S.R. 442. The planned realignment will allow more development in the vicinity of the airstrip and within the CRA by creating more usable parcels. With the current alignment, there are many remnant parcels that will not be able to be developed. The realignment will create more developable parcels that will help the viability of the CRA. This will be prime commercial and industrial property that will add to Edgewater's economy and that of the surrounding communities. Because this project will be within the CRA and adjoining the airport, it is realistic to say that this road will promote intermodal transportation linkages. Many of the existing businesses in this area are related to the airport or use its services. The project preserves the existing transportation infrastructure in that this roadway is already an important part of the transportation network in that area and will become more so as the CRA develops. Air Park Road along with West Park Avenue are the main thoroughfares within the planned CRA. Because Air Park Road links to SR. 442 near the interchange with 1-95, this project is critical to the success of the CRA. Exhibit A '-' ..." Phase to be undertaken with 2002-03 funds: PD&E and Final Design. The City will also acquire all the necessary right-of-way during this time. Supports Local and/or Statewide Plans: 1. Supports the Edgewater Comprehensive Plan: The Comp Plan's Future Land Use Element discourages urban sprawl and encourages redevelopment. This road project will help to develop the commercial/industrial area surrounding the airport which is currently planned for a Community Redevelopment Area. 2. Air Park Road is listed in the Edgewater Comprehensive Plan's Transportation Element as a Major Thoroughfare, as are the roads located at each end of Air Park Road (West Park Avenue and S.R. 442). 3. Supports Edgewater's Planned Community Redevelopment Area '-" ...., TRANSPORTATION OUTREACH PROGRAM - 2002 PROJECT APPLICATION FORM Date: August 27,2001 FOOT District: 5 Grant Recipient/Sponsor Name: City of Edgewater Project Description: Air Park Road is a collector facility currently maintained by Vol usia County. It runs between West Park Avenue and S.R. 442. This proposed project would realign the section of the road that comes close to the Massey Ranch airstrip. The realignment will put the road at an adequate distance from the airstrip to allow for development of the land between the airstrip and Air Park Road. Project Location (attach locator map indicating termini or mileposts associated with the proposed project limits) Air Park Road is located between West Park Avenue and S.R. 442. The northern half of the roadway is within the city limits of Edgewater and the southern half of the roadway is in unincorporated Vol usia County. The section of the road which is the subject of this application is within the northern half of Air Park Road. Total Project Cost for all Phases: $926,730 Total Amount of TOP Funding Request for Fiscal Year 2002-2003: $150,290 Amount of Local, Federal, or Private Matching Funds Proposed for Fiscal Year 2002-2003: $150,240 ($25,000 for Planning phase and $125,240 for right-of-way) . . Amount of Funds Received through Fast Track in 2000 or Transportation Outreach Program in 2001: None Sponsor Contact Info (to answer questions about this application): Name: Kenneth R. Hooper, City Manager Address: City of Edgewater, P.O. Box 100.104 N. Riverside Drive, Edgewater, FL 32132-0100 Telephone: (386) 424-2404 E-Mail Address: Khoooer/?1)citvofedaewater.ora Signature of Authorized Representative: ) Kenneth R. Hoooer - y~~~(;;y'-? ~~~~ (type name) / (signature) , .. ....,. ..",; Eligible projects include those for planning, designing, acquiring rights-of-way for, or constructing the following (check all that apply): Major Highway Improvement: Florida Intrastate Highway System Facility (FIHS) Feeder Road that links to major highway Trade and Economic Development Corridor Access Project for Passengers and/or Freight Hurricane Evacuation Route Bridge of Statewide or Regional Significance o [gJ [gJ o o o Major Public Transportation Project: Seaport Project (improves cargo/passenger movement) Aviation Project (increases passenger enplanements/cargo activity) Transit Project (improves mobility on interstates or local travel) Rail Project (improves passenger/cargo movement) o o o o Spaceport Florida Authority project (consistent with s. 331.360) 0 Bicycle and pedestrian facilities (part of statewide system of public trails)D Military Facility: Highway or bridge project that facilitates retention and/or expansion Highway or bridge project that aids in reuse of base designated for closure o o In addition to the above minimum eligibility requirements, each proposed project must comply with the following eligibility criteria (please answer all questions succinctly): Can the project or project phase be made production-ready within a 5-year period beginning after June 30, 2002? Yes, the project can be made production-ready within a 5-year period beginning after June 30,2002. Is the project listed in an outer year of the 5-year work program and will this request allow it to be made production-ready and advanced to an earlier year in the 5-year work program? No, it is not listed in an outer year of the 5-year work program. Is the project consistent with a current transportation system plan, such as the Florida Intrastate Highway System Plan, or those for aviation, intermodal, rail, seaport, spaceport or transit system? It is consistent with the City of Edgewater's plan for a Community Redevelopment Area. Is the project not inconsistent with all appropriate local comprehensive plans? If it is currently inconsistent, explain why the project should be undertaken. If it is consistent, list the plan and where in the plan reference to the project can be found. Yes, it is not inconsistent with all appropriate local comprehensive plans. The roadway as it currently exists is an important collector facility. It is currently located in Edgewater and in unincorporated Vol usia County. This project would simply realign part of the road to allow for more development in the vicinity of the airstrip. The project should be undertaken since it would otherwise leave many remnant parcels in an area that will be commercially and industrially developed as part of Edgewater's CRA. The City of Edgewater's Comprehensive Plan lists Air Park Road as a Major Thoroughfare. Prioritization Criteria: Th lI~criteria will be used to prioritize er "Ie p cts. Please answer the questions demonstrating how your project meets the criteria. Please inclt.ud bri~uantitative answers. A. The project must promote economic growth and competitiveness. Enhancing Florida's economic growth and competitiveness is defined as ensuring that state transportation investments promote economic activities which result in development or retention of income generative industries which increase per capita eamed income in the state, and that such investments improve the state's economic competitiveness. (A maximum of 10 points can be awarded for this section). q. Describe how this project will result in the development and/or retention of income generative industries, which increase per capita eamed income in your region. a. This project will create more acreage for development within the planned Community Redevelopment Area which is slated for commercial and industrial development. These businesses will employ people in Edgewater and surrounding communities. They will be new businesses or expansions of existing businesses. There is a good likelihood that the businesses will be aviation-related or count on the airport for their business needs. q. Describe how this project will improve your regions' economic competitiveness. a. By creating a commerciallindustrial park surrounding the airport, Edgewater will add to its employment base. The creation of additional developable parcels will help Edgewater market the Community Redevelopment Area as an attractive place for businesses to locate. It is in a great location with Air Park Road adjoining S.R. 442 which then connects to Interstate 95. The realignment will allow for commerciallindustrial development on both sides of Air Park Road. It will also help increase use of Massey Ranch Airport, creating more aviation-related businesses. q. How will this project affect and enhance the regional or state tax base? a. The planned Community Redevelopment Area is approximately 600 acres. Currently, most of this land is undeveloped. The City of Edgewater is in the process of planning the infrastructure in the CRA area to support a business park that can take advantage of the airport and the railroad line that runs along its border. The successful development of this area will bring many additional businesses to the region thereby enhancing the regional and state tax base. q. How will this project enhance economic productivity for the community it serves? a. This project will enhance economic productivity for the community it serves by creating more available land for development, thereby increasing the probability of new businesses and additional employment opportunities. The airport will also help to create a marketable commercial park for businesses with clients beyond the Edgewater and Volusia County area. q. What retum on investment will the State of Florida receive if this project is funded at the requested amount? a. The State of Florida can assist in maximizing the marketability of this CRA by investing in this part of the infrastructure. The $150,290 that is being requested represents less than 20 percent of the overall project. This will allow the project to be completed in a timely fashion, before any development makes the realignment not feasible. The State will benefit by the increased tax base from new businesses that this project will create by opening up more property that can be developed. Without the realignment there would be a significant amount of undevelopable land. q. At your option, please comment on other ways the project will promote economic growth and competitiveness. r. By realigning the road to open up land for development adjacent to the airport, the prospect of economic growth increases because of the opportunity to use this additional mode of transportation to move freight. B. The project must promote intermodal transportation linkages for passengers and freight. The Department defines this as improving access for passengers and freight to interrnodal facilities, such as commercial airports and seaports. It can also mean improving the ability to transfer between different modes of transportation, such as an interrnodal center where passengers can get off a bus and transfer to a train, or freight moving from the ship in the seaport to a rail yard, or from a ship to a truck to a warehouse/distribution center. (A maximum of 10 points can be awarded for responses in this section). '-" ....., - q. Describe how the project promotes intermodallinkages (both direct and indirect) for passengers and/or freight? a. This roadway project will be part of a Community Redevelopment Area that includes both an airport and a railroad line. The development of the parcels that will be created by realigning Air Park Road may be related to or dependent upon the airport and the railroad for the success of their businesses. There is a great possibility that freight coming to or from their businesses will rely on these other modes of transportation. q. Describe how this project improves access and/or connections to regionally significant intermodal facilities such as seaports, airports, cargo facilities and rail terminals? a. This project improves the possibility that businesses in the area will use both the airport and railroad. It does this by creating more land for development within the Community Redevelopment Area right next to the airport. q. At your option, please comment on other ways this project serves to connect different travel modes. C. The project must broaden transportation choices for Florida residents, visitors, and commercial interests in order to ensure efficient and cost-competitive mobility of people, services and goods. Mobility is defined as ensuring a cost-effective, statewide, interconnected transportation system. (A maximum of 10 points can be awarded for responses in this section). q. Describe how this project will result in increasing "through-put" of either passengers or freight on the facility and describe how this is determined. a. The realignment of Air Park Road with the resulting larger development parcels will enable the City of Edgewater to limit access points to the road, thereby reducing intersection and driveway conflicts as well as traffic congestion. This will help in increasing "through-put" for passengers, an.d especially for freight for the truck traffic that is expected. q. Describe how this project will improve the quality of the trip for either passengers or freight and describe how this is determined. a. The new roadway section will allow for better access management. The commercial/industrial parcels along its length will have more depth, and therefore more options for driveway locations. The quality of the trip will be improved for truck traffic in that more room will be available for ingress and egress. The quality of the trip will be improved for passengers due to less conflicts with traffic trying to get on and off the road q. Describe how this project will address travel safety for freight and/or passengers. a. The realignment of this section of the roadway will allow for improved design, including a limited number of driveway cuts. This improved design will better address safety issues for both passengers and freight. q. Please comment on any other quantitative measures of increased mobility or broadened transportation choices. a. The proximity of this project to the airport is important. Aviation could play an important role in the development of the additional created by realigning the roadway. The airport will provide greater mobility of goods and broadened transportation choices for the businesses. '-" ....., D. Projects that have local, federal, or private matching funds shall be given priority over projects that meet all the other criteria. (A maximum of 10 points can be awarded for responses in this section). q. List the sources and amount of project funding to be utilized to complete the candidate project including local, state, federal, toll and/or private matching funds. a. The City of Edgewater has already spent more than $25,000 on initial planning for this proposed project. It has also worked with landowners in the area to ensure that right-of-way can be acquired at no cost. Both of these efforts equal the dollars requested from the State for PD&E and Final Design. All together, the City of Edgewater will contribute $776,440 towards the project. The City is asking the State to assist by paying less than 20 percent of the overall cost of the project. E. The project must promote preserving the existing transportation infrastructure. (A maximum of 5 points can be awarded for responses in this section.) q. Describe how this project will contribute to preserving the existing transportation infrastructure. a. The roadway is already in place, thus this project will preserve the existing transportation infrastructure. The realignment will improve that section of the road's design and will create more usable property within the Community Redevelopment Area. F. The Council may, at its discretion, award an additional maximum of 5 points for unique factors. q. Describe additional factors you believe make your project unique. This can include items such as a location on a major freight corridor, the fact that you received Fast Track or TOP funding in prior years, or that it addresses a unique priority need in your area. a. The most unique factor for this project is its potential to greatly enhance the marketability of the Community Redevelopment Area (CRA). The CRA has many things in its favor. It is located very close to Interstate 95, with a direct connection to S.R. 442. It has access to an airport and railroad. The City of Edgewater vitally needs this roadway project funded in order to open up important land for development and to attract commercial and industrial employment in a well- planned and professionally-designed business park. With the property along this alignment currently undeveloped, this is the perfect time to do the project to have it in place. The road is already listed as a Major Thoroughfare for the City of Edgewater so an improved design will immediately improve the traffic flow in the area and it will be in place as businesses develop along its corridor. The important part of this project right now is timing. Currently, the property along this section of Air Park Road is undeveloped. Along with the long term benefits of having additional parcels to develop, the short term benefits include being able to move the road section before any development occurs making the project either more costly or not feasible. ~ ....., Innovative Financing: Comment on innovative financing methods to be used on the candidate project such as private investment, state infrastructure bank, bonds or other financing. The City of Edgewater has worked with local landowners along the proposed realignment to ensure they will donate necessary right-of-way. This will help to keep costs down. '-" ..." ~ TRANSPORTATION OUTREACH PROGRAM - July I, 2002-June 30, 2007 Project Budget RequestIYearlPhase (ALL FUNDS) - (please Indicate whether these are present day costs or inflated costs) Cost ltemlYear 02103 03104 04105 05106 06107 1. Studies State Federal Local $25.000 (in process) Other" .', ,,," ..~,~' ,,~, ,'>'.' ~;-','L ,.J,tfl~{" .", ';~, 4",c~':,' " SublDlal } "" ..., <'"....' ''ii' ,~" 2. P, D, and E State $75.145 Federal Local Other" , ,. :X,,~~~ !i;" .':f;~It.H_~~~_".., '. ~.l <i SublDlal ," " .Co,';,., I,,,,,> 3. Design State $75.145 Federal Local Other" ,., "',;"'---:' '.:' ~, ~." ;,.;?,/;i" ",.:" F"!- J~~} - SublDtaI ",",""" .<:. ,,'':';'; .'f",. '"9,:;;;7:'." .'. 4. Rlght-<lf-Way State Federal Local $125.240 Other" SubIDlaI' '0.. ,". ,,:..,c ....;.<'?', ~- '.,. ,'" ,,~,~> .,:., -, f~"" ',.' >':"':-.',':;C t. . '~~,;,\'cc :-,:,., .", ..;<? ',....."""-, 5. Construction Slate Federal Local $626,200 Other. "f...>'" '-,:, .:;i:' ';' ,". .~' ::~ ~." , SublDtaI " , ,'. ."".", ,i-.,:~' ','.'/.,> ,.'., -- '. ",":. f. '""r.',. "". :i.o :..~--i\..:::':, " .... ~>:~~ ~1 Total "'Of' ','" , ,."':;:;>;5:',' . ,'", .'. \'''{',f'.: ",~..,':< ."Other' Items should be noted and explained In detail. Item_Seg_def n~ase_Est ...., "'-It FDOT- Work Program Administration Item Segment Phase WP04 D Display Requested Version: AD Item/Segment: 412979 1 Status: 010 Desc: TOP=CITY EDGEWATER REALIGN Trans System: 06 NON-INTRASTATE OFF Begin Search At Phase: _ FP Seq: FP PDC Ver Phase Seq Year Fund Pgm Amount AD 3 8 01 2003 LF 89 25[000 2003 TOP 89 150[290 PRE-CaNST. UNDERWAY Old AIR PARK STATE HIWAY Man Dist: 05 Project Total: Total All Amount Typ 25[000 4 150[290 1 Item ROAD Box Item: N 175[290 Dstr Bud Apr Typ/Area Dist Cat 05 05 Successfully displayed. F1=Help F3=Exit No more data to display. F7=Bkwd F8=Frwd F15=Logoff 07-31-2002 10:28:04 MORE: Nbr: Exhibit B St 2 4 ..... ...., Exhibit "e" Financial Records, Accounting Records and Audit Reports Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five working days to inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Banking and Finance. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved. If a payment is not available within 40 days after receipt of the invoice and receipt, inspection, and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3)(b), Florida Statutes, will be due and payable in addition to the invoice amount to the Agency. Interest penalties of less than one dollar will not be enforced unless the Agency requests payment. Invoices that have to be returned to an Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at (850)410-9724 or by calling the State Comptroller's Hotline, 1-800-848-3792. Establishment and Maintenance of Accounting Records: Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for five years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include the Agency's general accounting records and the project records, together with supporting documents and records, of the Agency and all subcontractors performing work on the project, and all other records of the Agency and subcontractors considered necessary by the Department for a proper audit of costs. If any litigation, claim or audit is started before the expiration of the five-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved Audit Reports: The Agency shall provide to the Department for each of its fiscal years for which the project account remains open an audit report prepared either by its official auditor or audit agency or an independent certified public accountant, reflecting the use of the funds of the Department, the Agency, and those from any other source with respect to the project as required by the Department's Procedure No. 450-021-001, "Recipient/Subrecipient Single Audit Procedures." Audits shall be performed in accordance with generally accepted government auditing standards contained in the Standards for Audit of Governmental Organizations, Programs, Activities and Functions, issued by the U. S. General Accounting Office and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. The Agency shall require its auditors to include in their report a schedule of project assistance which shall include a schedule of project assistance that will reflect the Department's contract number, FM number, Federal identification number, where applicable, and amount of State funding. '-' ..., Multi-Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period of more than one year, the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: (a) The Department, during any fiscal year, shall not expend money, incur any liability or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, and no money shall be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of 25,000 dollars and which have a term for a period of more than one year. Legislative Appropriation: The State of Florida's performance and obligation to pay under this contract is contingent upon an annual appropriation by the legislature.