04-07-2015 City of Edgewater 104 Riverside Drive
Y g Edgewater, FL 32132
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Meeting Agenda
School Scholarship Committee
Tuesday,April 7,2015 5:00 PM Council Chambers
We respectfully request that all electronic devices are set for no audible notification.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. AR-2015-739 Minutes - Regular Meeting January 6, 2015
Attachments: 01-06-2015
4. OLD BUSINESS
a. AR-2015-778 Review of 2015 Princess Ball
b. AR-2015-777 Update on scholarship funds - Finance Director John McKinney
5. NEW BUSINESS
a. AR-2015-740 Board Appointment due to the expired term of Mike Kelly.
Attachments: Kelley- Reappointment
b. AR-2015-741 Board Appointment due to the expired term of Rebecca Porter.
Attachments: Porter- Reappointment
d. AR-2015-779 Determination of Scholarship amount and number of awards
e. AR-2015-742 Determination of scholarship recipients
6. ADJOURN
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School Scholarship Committee Meeting Agenda April 7,2015
Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any
matter considered at a meeting or hearing, that individual will need a record of the proceedings and
will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or
provide such record.
In accordance with the Americans with Disabilities Act,persons needing assistance to participate in
any of these proceedings should contact City Clerk Bonnie Wenzel, 104 N. Riverside Drive, Edgewater,
Florida, telephone number 386-424-2400 x 1101, 5 days prior to the meeting date. If you are hearing
or voice impaired, contact the relay operator at 1-800-955-8771
City of Edgewater Page 2 Printed on 312312015
City of Edgewater E104 d N.Riverside Drive
Edgewater,FL 32132
Meeting Minutes
School Scholarship Committee
Tuesday,January 6,2015 5:00 PM Council Chambers
1. Call To Order
2. Roll Call
Present- Chairman Mike Kelly; Christine Power and Rebecca Porter
Absent-Justin Kennedy and Vance Smith
Also Present- Councilman Dan Blazi and Board Coordinator Mitch Honaker
3. Approval of Minutes
a. AR-2014-566 Regular Meeting -October 7,2014
A motion was made by Member Porter, second by Member Power, to approve the
minutes of October 7, 2014 as read. The MOTION was APPROVED by the following
vote:
Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
Absent: 2- Justin Kennedy,and Vance Smith
4. Old Business-None at this time.
Chair Kelly stated that even though the agenda says there is no Old Business, a former Edgewater
student who was selected to receive a scholarship award, but not able to attend college at the
time the original scholarship was awarded wanted to address the board.
Diquan L. Simon, 3424 Mango Tree Drive discussed fulfilling his entry level military obligation
before being able to attend college; he has finished his initial training with the Florida Army
National Guard, is attending Daytona State College; and asked if his initial scholarship funds
were still available.
The board discussed the original 2012 school scholarship award of $2,500.00 that was awarded for
Mr. Simon to attend college; the distribution of $1,250.00 to New Smyrna Beach High School; Mr.
Simon being a deserving student and soldier who the board would like to grant a scholarship; and
the amount to be awarded to Mr. Simon to assist him in funding his education.
A motion was made by Member Porter, second by Member Power, to approve a
scholarship award of $1,250.00 and to look into the disribution of the first $1,250.00. The
MOTION was APPROVED by the following vote:
Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
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School Scholarship Committee Meeting Minutes January 6,2015
Absent: 2- Justin Kennedy,and Vance Smith
5. New Business
a. AR-2014-567 Election of Chairman and Vice Chairman.
A motion was made by Member Power, second by Member Porter, to reappoint Chair
Mike Kelly for another term. The MOTION was APPROVED by the following vote:
Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
Absent: 2- Justin Kennedy,and Vance Smith
A motion was made by Member Porter, second by Member Power, to approve Vice Chair
Christine Power for another term. The MOTION was APPROVED by the following vote:
Yes: 3- Mike Kelly,Rebecca Porter,and Christine Power
Absent: 2- Justin Kennedy,and Vance Smith
b. AR-2014-568 Discussion of final plans for the 2015 Princess Ball.
The School Scholarship Committee discussed the final plans for the 2105 Princess Ball scheduled for
January 31, 2015,from 7:00 to 9:00 p.m.
Chair Kelly made a presentation, reviewing each item on the powerpoint slides with SSC members
and Councilman Blazi.
During the presentation the Committee discussed the snack menu; beverages; Leisure Services
setting up and returning tables; the benefit of having the YMCA gym available for set up for the
entire day; the good reviews received from those who have use DJ Clai Parker at their events; the
process that the photographer will use to support the Princess Ball; vendors and the items they will
be selling; and not charging for water at the Princess Ball.
Councilman Blazi discussed possibly using the same bottled water company that the City uses for the
next Princess Ball.
The Committee discussed past arrangements for flowers; the benefit of having BJs Flowers support
this year's Princess Ball; distribution of over 2,700 flyers to area schools; the mailing of 23 sponsor
letters to local businesses; Councilman Blazi volunteering to head up decorating the gym for the
Princess Ball; and Member Smith providing helium to inflate the balloons.
Chair Kelly asked Councilman Blazi if he had any comments concerning decorations, and
Councilman Blazi replied that he would try to get as many students as possible to support the
Princess Ball so they can earn their community service hours.
The Committee and Councilman Blazi also discussed Member Porter and Councilman Blazi
coordinating to get students to dress as princesses; Finance Director McKinney and his wife will be
working the cash door and one of the volunteers will work the pre paid ticket door to avoid a
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School Scholarship Committee Meeting Minutes January 6,2015
bottleneck at the entrance; raffle donations, when to turn raffle donations; using the Princess Ball
ticket as the raffle stub; Member Power provided a $50.00 gift certificate from Applause Salon for
the raffle; and the Committee and Member Kennedy not purchasing or donating soda since the
PTAs are already selling beverages.
Also discussed was SSC member attendance at the Princess Ball, and the May 2, 2015 Edgefest;
donations from the May 2, 2015 Edgefest going to the scholarship fund,- the purchase of decorations;
trying to have the gym decorated similar to past Princess Ball events; the Committee having $400.00
for decorations; trying to purchase some decorations that can be reused each year for the Princess
Ball; gym lights being set too bright for the Princess Ball; contacting the YMCA to inquire about
having the gym lights dimmed during the Princess Ball to provide a dance floor effect; past gym set
up for the Princess Ball; Leisure services making sure the floor covering is put down; current SSC
funds, remaining funds after Princess Ball expenses and prior scholarship award obligations;
preparation, review and distribution of the Princess Ball sponsor letter; Deputy City Clerk Mitch
Honaker being the Princess Ball event liaison; not being able to have an operational meeting unless
the meeting has a published agenda and is noticed in accordance with the Sunshine Law;
Councilman Blazi said he will be at the gym around 9:00 a.m. to start decorating; and Chair Kelly
stated to coordinate through the Liaison for when everyone will arrive at the gym on January 31,
2015 to decorate and set up for the event. The Committee also discussed types and dollar amount of
items to collect for the raffle; collecting and donating items for the raffle; the raffle being a separate
fund raiser for the SSC fund,- and turning raffle items into the City Clerks office before the Princess
Ball.
6. Adjournment
There being no further business to discuss, Chair Kelly adjourned the meeting at 5:48 p.m.
Minutes submitted by:
Mitch Honaker, Deputy City Clerk
City of Edgewater Page 3 Printed on 311712015
104 N. Riverside Drive
City of Edgewater Edgewater, FL 32132
Legislation Text
File #: AR-2015-740, Version: 1
BOARD AGENDA ITEM
SUBJECT:
Board Appointment due to the expired term of Mike Kelly.
DEPARTMENT: City Clerk
SUMMARY: Mike Kelly's term expires on April 7, 2015 and he is seeking re-appointment to the School
Scholarship Committee.
RECOMMENDED ACTION: Motion to recommend the City Council re-appoint Mike Kelly to the
School Scholarship Committee.
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Mitch Ho0aker
F,aru: Mike Kelley <mike@cfdOonhng.com>
Sent Tuesday, March I0, 20l53:2OPK4
To; MitzhHonuker
Subject: RE: School Scholarship Committee Re-appointment
| would be like tobcconsidered
Mike Kelley
Vice President ofSales
Commercial Flooring Distributors
Z10Sp/ingvievv Commerce Drive# 13O
0ebary, Florida 32713
D88-668'O121—Toll Free
386'668'O121—Office Phone
386'66Q'01l2—Office Fax
321-94S-55G1—Cell Phone
From: Mitch Honaker [
Sent: Tuesday, March 10, 20153:20 PM
To: Mike Kelley;
Subject: School Scholarship Committee Re-appointment
Dear SSC members Kelly and Porter, '
Both of your SSC terms end March 7, ZO15. Term re-appointment will be on the April 7, 2015 agenda; Please send me an
email stating your desire to be re-appointed to the School Scholarship Committee for another term so I can attach same
to each re-appointment Agenda item.
Thank ya kindly, 0
Sincerely,
MduhBouukor
Deputy City Clerk
City ofEdgewater
(380)424-24O8, Ext. llO2
Fax: (]86)424-24l0
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1
104 N. Riverside Drive
City of Edgewater Edgewater, FL 32132
Legislation Text
File #: AR-2015-741, Version: 1
BOARD AGENDA ITEM
SUBJECT:
Board Appointment due to the expired term of Rebecca Porter.
DEPARTMENT: City Clerk
SUMMARY: Rebecca Porter's term expires on April 7, 2015, and she is seeking re-appointment to the
School Scholarship Committee.
RECOMMENDED ACTION: Motion to recommend the City Council re-appoint Rebecca Porter to the
School Scholarship Committee.
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Mitch Honaker
From: Mitch Honaker
Sent: Monday, March 23, 2015 11:08 AM
To: Mitch Honaker
Subject: FW: School Scholarship Committee Re-appointment
...............
. _... _... .._..._
From: Porter, Rebecca L. [mailto:RLPORTER(aDvolusia.kl2.fl.us]
Sent: Monday, March 23, 2015 11:03 AM
To: Mitch Honaker
Subject: RE: School Scholarship Committee Re-appointment
Yes, I would like to continue.
Bec(z y Porter
-assistant Trin.cipaC
Neiv Smyrna Beach _vliddCe SchooC
386-424-2S5o Ext. 36716
From: Mitch Honaker [maiIto:mhonaker(cbCITYOFEDGEWA TER ORG]
Sent: Tuesday, March 10, 2015 3:20 PM
To: Mike Kelley; Porter, Rebecca L.
Subject: School Scholarship Committee Re-appointment
Dear SSC members Kelly and Porter,
Both of your SSC terms end March 7, 2015. Term re-appointment will be on the April 7, 2015 agenda; Please send me an
email stating your desire to be re-appointed to the School Scholarship Committee for another term so I can attach same
to each re-appointment Agenda item.
Thank ya kindly, O
Sincerely,
Mitch Honaker
Deputy City Clerk
City of Edgewater
(3 86)424-2400, Ext. 1102
Pax: (3 86)424-2410
mhonakei-p,,cityofedgewater.org
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1
104 N. Riverside Drive
City of Edgewater Edgewater, FL 32132
Legislation Text
File #: AR-2015-742, Version: 1
BOARD AGENDA ITEM
SUBJECT:
Determination of scholarship recipients
DEPARTMENT: City Clerk
SUMMARY:
In an effort to promote education beyond high school graduation, City Council created the "School
Scholarship Program" in 2011. The purpose is to create educational opportunities for students residing in
the City of Edgewater and encourage them to pursue college after graduating high school and to assist
local schools with enhanced educational programs.
Committee members are to determine scholarship recipients from submitted standard school scholarship
applications.
RECOMMENDED ACTION:
Motion to award a scholarship in the amount of to the following
students
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