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01-04-2016 - Regular City of Edgewater 104 N.Riverside Drive Edgewater,FL 32132 - WGE,,ATER Meeting Minutes City Council Michael Ignasiak,Mayor Christine Power,District 1 Gigi Bennington,District 2 Dan Blazi,District 3 Gary T.Conroy,District 4 Monday,January 4,2016 6:00 PM Council Chambers I. CALL TO ORDER,ROLL CALL,PLEDGE OF ALLEGIANCE,INVOCATION Present: 5- Mayor Mike Ignasiak,Councilwoman Christine Power,Councilwoman Gigi Bennington, Councilman Dan Blazi,and Councilman Gary Conroy Also Present: 3- City Manager Tracey Barlow.City Clerk/Paralegal Robin Matusick,and City Attorney Aaron Wolfe 2. APPROVAL OF MINUTES a. AR-2015-1466 Regular Meeting-November 16,2015 Councilman Conroy stated he noticed a few misspellings of some of the Edgewater Police officer's names in the November meeting minutes, and Interim City Clerk Matusick made note of the needed corrections. A motion was made by Councilman Conroy, second by Councilwoman Power, to approve the Minutes of November 16, 2015. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy b. AR-2015-1467 Regular Meeting- December 07,2015 A motion was made by Councilman Conroy, second by Councilwoman Power, to approve the Minutes of December 7,2015.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy 3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS a. AR-2015-1464 Proclamation for Michael Visconti Day Due to Mr. Visconti being absent, this item was pulled from the agenda, and will be placed on the next available meeting after the City has made contact with Mr. Visconti. b. AR-2015-1454 Award Presentations to Holiday Light Decorating Contest Winners This Presentation was received and filed. City of Edgewater Page 1 Printed on 1/20.2016 City Council Meeting Minutes January 4,2016 c. A R-2015-1465 Presentation and recognition of awards for Christmas Parade This Presentation was received and filed. 4. CITIZEN COMMENTS None at this time. 5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA None at this time. 6. CITY COUNCIL REPORTS Councilman Conroy reported: enjoying serving City workers at the employee appreciation breakfast; and that he went to the Edgefest event, which was well attended, with a lot of good cars in the car show. Mayor Ignasiak reported attending: the CAPS annual banquet held each year, which is a good event, and discussed their good work and benefit to the Edgewater community; the Mayor's Breakfast, where there was a conversation between three (3) cities and the Countyconcerninglinkingthe Rail Trail between Edgewater and New Smyrna Beach, with the trail coming through the college property, and he spoke about the current and future success of the Rail Trail; attended the Christmas parade; the County Round Table, where the main topic by the group was the Daytona Beach homeless issue;and the employee appreciation breakfast at the Elks club. Councilwoman Power reported attending: the Christmas parade, which was quite fin; the employee appreciation breakfast; and the Edgefest, which she is very happy with. Councilwoman Bennington reported attending: the Christmas parade, which she really enjoyed; and the employee breakfast, where it was nice to see them all, and to get a chance to say thank you to them. Councilman Blazi reported attending: the CAPS annual holiday banquet; the Edgewater Christmas parade; the Wreaths Across America ceremony for veterans; the Oak Hill Christmas parade; the City employee appreciation breakfast, which was a great opportunity to also give them thanks for what they do; and stated that he has had many questions from residents on the Maytown Road connector, which speaks volumes about the use of the City's portion of the Rail Trail. city of Edgewater Page 2 Primed on 1/20/2016 City Council Meeting Minutes January 4,2016 7. CONSENT AGENDA A motion was made by Councilwoman Bennington, second by Councilwoman Power, to approve the Consent agenda. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington.Councilman Blazi and Councilman Conroy a. AR-2015-1462 Approve Final Deductive Change Order with 4C's Trucking & Excavation, Inc. for"Monson and Riverview Drive Stormwater Improvements" 8. PUBLIC HEARINGS,ORDINANCES AND RESOLUTIONS a. 2015-0-30 1st Reading - Ordinance No. 2015-0-30: Annexing lOt acres of land located northwest of Relocation Road and east of the FEC Railroad. City Attorney Wolfe read Ordinance No. 2015-0-30 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman Bennington, to adopt Ordinance No.2015-0-30.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy b. 2015-0-29 1st Reading - Ordinance No. 2015-0-29: Amending the Comprehensive Plan Future Land Use Map to include 10= acres of land located northwest of Relocation Road and east of the FEC Railroad as Industrial with Conservation Overlay. City Attorney Wolfe read Ordinance No. 2015-0-29 into the record. City Manager Barlow made a staff presentation. Council and staff discussed the zoning request being compatible with the area's current property zoning, and the buffer area and set back, being determined by the Land Development Code (LDC), depending on what is going to be developed on the property. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Conroy, second by Councilwoman Power, to approve Ordinance No.2015-0-29.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power.Councilwoman Bennington,Councilman Blazi and Councilman Conroy Cii,of Edgewater Page 3 Printed on I/20/2016 City Council Meeting Minutes January 4,2016 c. 2015-0-31 1st Reading - Ordinance No. 2015-0-31: Amending the Official Zoning Map to include 10± acres of land located northwest of Relocation Road and east of the FEC Railroad as 1-2(Heavy Industrial) City Attorney Wolfe read Ordinance No. 2015-0-31 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilman Blazi, to adopt Ordinance No.2015-0-31.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy d. 2015-0-32 2nd Reading - Ordinance No. 2015-0-32: Amending the Official Zoning map to change 47.26± acres of land located at 4100 S. US Highway 1 and 210 Relocation Road from I-1 (Light Industrial)to I-2(Heavy Industrial) City Attorney Wolfe read Ordinance No. 2015-0-32 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Bennington, second by Councilwoman Power, to approve Ordinance No. 2015-0-32. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy e. 2016-R-01 Resolution 2016-R-01, adopting the 2016 Volusia County Multi-Jurisdictional Program for Public Information Plan. City Attorney Wolfe read Resolution No. 2016-R-01 into the record. City Manager Barlow made a staff presentation on the National Flood Insurance program; the community rating scoring system; and how participating in the Volusia County Multi-Jurisdictional Program for Public Information Plan, lowers Edgewater residents flood insurance premiums. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Bennington, second by Councilwoman Power, to adopt Resolution No.2016-R-01.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power.Councilwoman Bennington,Councilman Blazi and Councilman Conroy City of Edgewater Page 4 Printed on 1/20/2016 City Council Meeting Minutes January 4,2016 f. 2016-R-02 Resolution No. 2016-R-02 Requesting a reduction of the Florida Department of Environmental Protection Annual Wastewater Regulatory and Surveillance Fee for 2016. City Attorney Wolfe read Resolution No. 2016-R-02 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Conroy, second by Councilwoman Power, to approve Resolution No.2016-R-02.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy g. 2016-R-03 Resolution #2016-R-03:Amending and approving the City Council Meetings - Order of Business and Public Participation Policy City Attorney Wolfe read Resolution No. 2016-R-03 into the record. City Manager Barlow made a staff presentation. Council and staff discussed: attendance requirements in both the Charter and the City's policy letter; the Charter Review Committee's attendance recommendation; citizen comment section of the policy; the time allotted for each person to speak; the process to extend their time to speak; and trying out the meeting policy for a year, and making changes if needed. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Conroy, second by Councilwoman Power, to accept as written, the Executive Administration Policy & Procedures subjecting the City Council meetings Order of Business & Public Participation as written. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy h. 2016-R-04 Master Utility System Revenue Bond Resolution NO.2016-R-04 City Attorney Wolfe read Resolution No. 2016-R-04 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilwoman Power, second by Councilwoman Bennington, to adopt Resolution No.2016-R-04.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power.Councilwoman Bennington,Councilman Blazi and Councilman Conroy City of Edgewater Page S Printed on 1/20%2016 City Council Meeting Minutes January 4,2016 2016-R-05 Resolution 2016-R-05 Reimbursement Resolution for the General Obligation Parks Referendum City Attorney Wolfe read Resolution No. 2016-R-05 into the record. City Manager Barlow made a staff presentation. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Blazi, second by Councilwoman Bennington, to adopt Resolution No.2016-R-05.The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington.Councilman Blazi and Councilman Conroy 9. BOARD APPOINTMENTS- None at this time. 10. OTHER BUSINESS a. AR-2015-1450 Request for Permission to Bid and Proceed with an Assessment District for the Thomas Street Septic Tank Elimination and Stormwater Improvement Project City Manager Barlow provided an overview of the request for an assessment district; and discussed grant funds that the City has received for the project. Environmental Services Director, Brenda Dewees made a staff presentation on: the Thomas Street Septic Tank Elimination and Stormwater Improvement project; the Assessment District, for the benefiting property owners of the project; and three (3) project assessment scenarios. During the presentation; City Manager Barlow provided additional information pertaining to the project, remedying long term City problems, and various costs, and value analysis projections for property with, and without septic tanks and sewer systems;and Mrs. Dewees answered Council's questions. Councilman Conroy discussed moving forward because of the City's responsibility to the ecology; and the importance of having a community meeting with the residents that will be financially affected by the assessment district. The Council and staff discussed: the waiver of impact fees; financing the project; costs to repair and/or replace septic tanks; project financing scenarios and interest rates; showing residents the City costs for the project; deciding which scenario for staff to move forward with; and setting a date to have the community meeting to present the project. After discussion, the Council concurred to have staff move forward with planning for scenario A; and to set the date of January 19, 2016, at 6:00 p.m. for the resident's community meeting to present the Assessment District for Thomas Street Septic Tank Elimination and Stormwater Improvement project. Mayor Ignasiak opened and closed the public hearing. A motion was made by Councilman Conroy, second by Councilman Blazi, to proceed with the request for permission to bid and proceed with an Assessment District for the Thomas City of Edgewater Page 6 Printed on 1120.2016 City Council Meeting Minutes January 4,2016 Street Septic Tank Elimination and Stormwater Improvement Project. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy b. AR-2015-1455 City Manager's Compiled 2015 Performance Evaluation form with Goals. City Manager Barlow made a staff presentation. The Council complimented Mr. Barlow for a good year; and thanked him for serving as the Edgewater City Manager, for always making the Council look good, and for a year of outstanding performance. c. AR-2015-1457 Cost Share Agreement between the St. Johns River Water Management District and The City of Edgewater for the Thomas Street Septic Tank Elimination and Stormwater Improvement Project City Manager Barlow made a staff presentation. A motion was made by Councilman Blazi, second by Councilwoman Power, to approve AR-2015-1457, cost share agreement between the Saint Johns River Water Management District and The City of Edgewater for the Thomas Street Septic Tank Elimination and Stormwater Improvement Project, with the necessary budget amendment. The MOTION was APPROVED by the following vote: Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi and Councilman Conroy 11. OFFICER REPORTS a. City Clerk Interim City Clerk Matusick discussed: handouts that she placed on the dais for their review and information; and asked that they let her know if they would like to attend either of the two events mentioned in the handouts. b. City Attorney Nothing at this time. c. City Manager City Manager Barlow discussed: having to temporarily relocate his office due to mold mitigation efforts; the roof still leaking on the old garage building that now has offices in it, and that the building may need to be reroofed; personnel reorganization of combining the Finance Director and Assistant City Manager positions, hiring a Deputy Finance Director, asked for Council guidance pertaining to filling the City Clerk position; stated that events coordination has moved back under Leisure Services, and that he has hired Jill Danigel as a 1099 contract person to be the City's Events Coordinator/Communications & Public Information Officer; and discussed the City of Edgewater's Project Goals list. City of Edgewater Page 7 Printed on 1/20/2016 City Council Meeting Minutes January 4,2016 After discussion, the Council concurred to have Mr. Barlow prepare a contract for their review. offering Interim City Clerk Robin Matusick the position of Edgewater City Clerk/Paralegal. 12. CITIZEN COMMENTS A resident from Vista Palm Drive discussed: knowing your neighbors and the availability of computer courses. 13. ADJOURN There being no further business to discuss,Mayor Ignasiak adjourned the meeting at 8:05 p.m. Minute submitted by: Mitch Honaker, Deputy City Clerk ATTEST: APPROVED: ' le) Robin Matusick, City Clerk/Paralegal Mike Ig siak, Mayor City of Edgewater Page 8 Printed on 1/20/2016 JANUARY 4,2016 HANDOUTS 1) CITY OF EDGEWATER PROJECT GOALS 2015 2) VOLUSIA LEAGUE OF CITIES ETHICS SEMINAR FLYER (January 22nd) 3) TEAM VOLUSIA 2016 ANNUAL MEETING (January 27th) 4) Meeting Dates Table (2015 —colored table) 5) Council Meetings Missed—2008 - 2015 teMMEttCITY OF EDGEWATER 2015 PROJECT GOALS Status as of 12-29-15 > Establish Long-Range Facility Plan for Environmental Services (Environmental Services Director) > Complete Design and Implementation Plan for Mango Lake Park (Leisure Services Director) > Complete Agreement for Southern Service Area (Environmental Services Director)-a waiting county response • Ectablish GIS Mapping of Utility Infrastruc e(Environmental Services Director) > Develop a Master Future Parks Plan & Standards to include implementation of an all-inclusive park specifically addressing our special needs population, and mandating all new parks and park renovations consider play equipment for special needs persons. (Leisure Services&Development Services Director) > Complete Gateway Park Improvements (Environmental Services Director&Leisure Services Director)-avviiili� Counly Ilegotiatloils With EEC • - . . . - -. _ _ - -- - - - - • 1 - _ - ,1 - -. > Paving of Canal Road and consider utilizing ecofriendly asphalt options. (Environmental Services Director) > Implementation of Electronic Permit Submittal and Management (Development Services Director)-in progress should be illlplemented in 2016 > Implementation of Electronic Personnel Records Management System (Personnel Director) > Identify Alternate Locations for Utility Structures on Ridgewood Ave. (Development Services Director) > Consider Ordinance for Identified Commercial Areas to Require New Construction Install Underground Utilities (Development Services Director) • - - - - - ` . - - - _. . .• -- - A ... _ .._ .. . - - - P - __ _ _ .._ Director and Grant Administrator) > Expand Available discharge Areas for Reclaimed Water (Environmental Services Director)-in progress ha v-c: sublllitted grant applications fin Dale Street properly and to e.vpa,id?vsienl to west developments > Complete Accreditation Process for the Police Department (Police ChieD-in progress should be completed 2016 Addition of a competitive 50 meter pool to the YMCA/Hawks Park Complex. (Leisure Services Director)- committee is established and plans to launch capital hind raising enillpai_m ill Pebruary/Maich 2016. .-1.'reement with YMCA to City Council second quarter ofthis year. > Consider Public/Private Partnership to develop 60 acre site as public park/large boat ramp and parking facility. (Leisure Services Director) • Traffic light at West Turgot Avenue and U.S.1 (Development Services Director)-1,DO'1'studr•does not support. Suggest adding eight turn lane. > Establish a community/performing arts complex and look into private sector and NPO partnerships to help build and maintain. (Leisure Services Director) > Expand sports options for our youth to include baseball, football, skateboarding, etc. and look into private sector and NPO partnerships to help establish and maintain. (Leisure Services Director) > Renovate Whistle Stop Park to become an all-inclusive park that is ADA complimentary and adding shuffleboard courts. (Leisure Services Director)-vorer rc!c'reliduru is on March 2016 ballot!or$.5.5111 initiative. Director) > Explore ecofriendly options for all municipal buildings such as solar energy, high efficiency vehicles etc. (Environmental Services Director) Gem) > Establish Quarterly Labor/Management progress meetings (City Manager) > Develop Septic Tank Removal Strategy (Environmental Services Director) > Improve Social Media and Marketing of Community Happenings and Assets (Asst. City Manager/Finance Director) 12-29-15 1 (, y A140k•zi•Thli^)11g°,,,, _AAUMWM:.% 0*X 1 D1z] Or lei o Dar smo /J Cities coming together ( .. Partnering with the Florida League of Cities, the Volusia League of Cities is offering the FLC University Ethics course. This course will meet the Florida law that requires 4 hours of ethics training per calendar year for elected municipal officials. Our training will include: • Two hours of Florida Ethics Law (Chapter 112, Florida Statutes) • One hour of Open Meetings (Chapter 286, Florida Statutes) • One hour of Open Records (Chapter 119, Florida Statutes) Through the FLC there is no charge for attending. Registration is required to attend. Space is limited. S4:5ac is limited. You must register to attend this 4orogra m. Velheri Friday, January 22, 2016 8:30 a.m. — 12:30 p.m. Registration and refreshments at 8:00 a.m. Fees There is no fee to attend this training. Location Daytona State College UCF Daytona Regional Campus Building 140, Room 206 1200 W International Speedway Blvd Daytona Beach, FL 32114 Parking information Complimentary parking is available onsite. RegIsterr now? haps:/liog.ucf.edu/CourseStatus.awp?&course=096-0922-9 TEAM V. I LusiA.•• Team Volusia Economic Development Corporation • • Invites You to Attend its • • 2016 Annual Meeting Wednesday, January 27, 2016 at The Shores Resort & Spa 2637 S. Atlantic Ave., Daytona Beach Shores, FL 32118 Complimentary Self-Parking Valet Parking $5.00 8:30 to 9:00am I Registration • 9:00 to 10:30am I Program and Breakfast • FEATURED SPEAKER Cecilia A. Mowatt, Esq. President Strategies In Site, Inc. • • RSVP by January 18, 2016 (386) 265-6334 I KFRYE@TVEDC.COM • • $35 per person Investors Complimentary y-. \ N t0 c-1 c-1 l"1 tO N Q W W C-1 O t-1 00 N crt Zt 00 N Ol V Q1 c-1 W N r-1 00 O N O N n ty rq tO C.-1 . N VD *N N LO N \ W 00 c-I W s V \ LU s is V N 4 m O r-1 ;. \ m N \ N :,~'1 N \t—t W - \ W k" , C ap 0 C N N t;. o a) W a/ ., - o 3 p Q y n to > o o 0) N o c_ O _ -o L P r ^ C y V C Ili Y 7 111 I • • U L90I3 < W 3 - vA Council Meetings Missed, 2008 -- 2015 Pg 1 of 2 Date Mtg Type Coded Council Member 4-7-08 R E CW Bennington 6-2-08 R E CW Bennington 7-28-08 R E CW Bennington 10-6-08 R E CW Bennington 11-12-08 Joint WS A CW Bennington 2-2-09 R E CW Bennington 3-16-09 S E CW Bennington 3-16-09 R E CW Bennington 3-18-09 WS A CW Bennington 7-19-10 R A CW Bennington 8-30-10 WS E CW Bennington 1-10-11 R E CW Bennington 3-7-11 R E CW Bennington 3-7-11 S A CW Bennington 7-13-11 Joint WS A CW Bennington 7-13-11 S A CW Bennington 9-12-11 R A CW Bennington 1-9-12 R E CW Bennington 3-5-12 S A CW Bennington 3-5-12 R A CW Bennington 4-11-12 Joint WS E CW Bennington 7-16-12 WS E CM Ignasiak I 7-16-12 R A CM Ignasiak 8-20-12 WS E CW Bennington 8-20-12 R E CW Bennington 10-15-12 R E CW Bennington l Council Meetings Missed, 2008 — 2015 Pg 2 of 2 Date Mtg Type Coded Council Member 01-15-13 S E CW Bennington 2-4-13 R E CW Bennington 3-4-13 R E CW Bennington 4-1-13 R E CW Bennington 7-15-13 WS E CM Ignasiak 7-15-13 R A CM Ignasiak 9-23-15 R E CM Ignasiak 9-25-13 WS A CW Bennington 12-2-13 R E CW Bennington 1-6-14 R E CW Bennington 2-11-14 S E CW Bennington 3-3-14 R E CW Bennington 3-12-14 WS A CW Bennington 3-18-14 WS A CW Bennington 4-14-14 EOC WS E CW Bennington 7-7-14 TH A CW Bennington 7-7-14 TH A CW Power 10-6-14 TH A CW Power 1-5-15 S E CW Bennington 1-5-15 R E CW Bennington 5-4-15 R E CW Bennington 5-18-15 WS E CM Conroy 6-1-15 R E CW Bennington 10-26-15 WS E CW Bennington 10-26-15 WS E CM Conroy L �+N �. 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