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01-21-2016 City of Edgewater too e Ater,F de Drive Edgewater,FL 32132 C1 of -EUGEWATER Meeting Minutes ecreation & Cultural Services Board Thursday,January 21,2016 4:45 PM Council Chambers SPECIAL MEETING 1. CALL TO ORDER 2. ROLL CALL Also present was Jack Corder, Director of Leisure Services. Present 4- Walt Zakaluzny,Debra Sopko,Kadie Mullins and Tiffany Evers 3. APPROVAL OF MINUTES a. AR-2016-1487 Special Meeting December 10,2015 A motion was made by Mrs. Evers, second by Mrs. Sopko, to approve the Minutes of the December 10,2015 meeting.The MOTION was APPROVED unanimously. Yes: 4- Walt Zakaluzny,Debra Sopko,Kadie Mullins,and Tiffany Evers 4. OLD BUSINESS AR-2016-1491 Holiday Light Decorating Contest Winners Mrs. Mullins reported that two of the three winners of the holiday light decorating contest were recognized and presented with gift baskets and award certificates at this month's Council meeting. Mr. Zakaluzny delivered the award to the third winner, who was excited to win but was unable to attend the Council meeting. Mrs. Mullins also stated that she received some feedback that people wanted to hear about the contest sooner. This year the contest was promoted via social media beginning about four weeks ahead of the contest deadline. For the coming year's contest, Mrs. Mullins suggested we begin promoting the event earlier. 5. NEW BUSINESS City of Edgewater Page I Printed on 21512016 Recreation &Cultural Services Meeting Minutes January 21, 2016 Board a. AR-2016-1488 Review Recreation&Cultural Services Board Bylaws The Board discussed Board Bylaw Article 6A, Subsection 3, regarding historical preservation. The Board has not worked on historical preservation in the past several years and current Board Members are not qualified or experienced to do so. Mrs. Mullins suggested that if the Board decides to remove historical preservation from the bylaws, that the Board could recommend to City Council that they encourage the city work more closely with the Southeast Volusia Historical Society or other organizations in the area that are actively working with historical preservation and are more experienced and qualified. Mr. Corder suggested the Board contact sister cities to see how they structure their historical preservation efforts and include that suggestion to Council as well. He also mentioned that most other cities have a separate board for historical preservation. A motion was made by Mrs. Sopko, second by Mr. Zakaluzny, to recommend to City Council that Article 6A, Subsection 3 of the Board's bylaws, regarding historical preservation,be removed in its entirety. The MOTION was APPROVED unanimously. Yes: 4- Walt Zakaluzny,Debra Sopko,Kadie Mullins,and Tiffany Evers b. AR-2016-1493 Review Advisory Board Applications C. AR-2016-1490 Select New Board Member to Recommend to Council Mrs. Mullins recommended to the Board that with the vacancy on the board, they should, if possible, make a decision at this meeting so the Board's recommendation can go to Council at the next City Council meeting. Mrs. Evers suggested that Laura Bernstein would be a good fit for the Board and was her first choice. Her second choice was Rose Hoffman. Mr. Zakaluzny stated that Mrs. Bernstein is at the top of his list also. Mrs. Sopko and Mrs. Mullins also agreed that Mrs. Bernstein was the applicant they preferred. A motion was made by Mr. Zakaluzny, second by Mrs. Sopko, to recommend Laura Bernstein to City Council for appointment to the Recreation and Cultural Services Board. The MOTION was APPROVED unanimously. Yes: 4- Walt Zakaluzny,Debra Sopko,Kadie Mullins,and Tiffany Evers 7. DISCUSSION ITEMS City of Edgewater Page 2 Printed on 21512016 Recreation &Cultural Services Meeting Minutes January 21, 2016 Board a. AR-2016-1492 Whistle Stop Park Improvement Plan Mr. Corder stated that Council is looking to the Board for recommendations on the overall concept. Previously the Board discussed wanting an all-inclusive design with shade suitable for all ages. Mr. Corder suggested that with the park plan being dependent on the upcoming vote in March, the Board should focus discussion on the desired theme and perhaps certain components to incorporate into the design. Then if the referendum passes, the Board can begin to focus on more specifics of the park design elements. Mrs. Mullins reminded the Board that they had previously discussed having a Whistle Stop train theme. Mrs. Evers agreed that she thinks that is a perfect fit and Mrs. Sopko stated she thinks it is an excellent idea. Mr. Corder asked the Board if they want to incorporate this theme in to all areas of the park including the playground and the splash park. Mrs. Mullins said yes and reminded the Board that they discussed using murals in the skate park area and perhaps theme related equipment in the splash park and playground areas to feature the theme wherever possible at a reasonable cost. She suggested that whatever the board's decision on theme, it should be ADA accessible with inclusion in mind, that it is safe and easy to maintain and will be a good bang for our buck. Mrs. Evers stated she would like to see full coverage of the playground for shade including the play area and the surrounding seating areas. She noted that River Breeze Park in Oak Hill is a good example of this. She also shared her concern about any closed areas that provide hiding spots for undesirable activities. She suggested an open concept with an emphasis on safety that will be easy for police to patrol and will also deter people from finding hiding spots such as covered/enclosed slides. Mrs. Evers reviewed the promotion materials provided by Playmore and found items that she thinks kids in different age ranges will like. She suggested other Board Members take a look at this. Mrs. Mullins has also identified elements she feels would be good in the park and stated that those sort of specific selections will be their first step once the bond referendum passes. Mrs. Evers suggested using red and blue colored items as well at the earth tones originally suggested by Council as a way to bring in the train feel without specific train items. Mr. Corder suggested using different color schemes in the different areas of the park. The Board agreed that the key points they want to share with Council are that they like the railroad/train theme but want to use it with consideration to cost where possible, and that full coverage for shade and all-inclusiveness are also important along with safety issues. Mr. Zakaluzny voiced a concern about how to inform voters in order to get the bond referendum passed. Mrs. Mullins informed the Board that there is already some information about the proposed park on social media. She is planning on attending a Kiwanis Club meeting, a Rotary Club meeting and an Edgewater Lakes HOA meeting with the Mayor. Mr. Corder mentioned to the Board that EdgeFest is coming up on February 6th and that there will City of Edgewater Page 3 Printed on 21512016 Recreation &Cultural Services Meeting Minutes January 21,2016 Board be a booth set up for the proposed park improvements. He invited Board members to come speak to people at the booth regarding the bond referendum and suggested that they invite the Council to join. Mr. Corder stated that brochures and park improvement concept boards are available for Board members and Council members. He mentioned that Councilman Conroy has been setting up outside Winn Dixie and Publix in order to communicate with the public. He also suggested that in February we need to make the push to get information out there. Mrs. Evers stated that there will be a story in the February edition of The Current focused on what the GO bond will do, the cost of it and what it can bring to the community and citizens. She will also feature it on The Current's Facebook page. Mr. Corder offered to share with the Board an information sheet highlighting the value of parks. Mrs. Mullins plans to reach out to some local Mom's groups and also suggested speaking at PTA meetings. Mr. Zakaluzny suggested distributing information to local schools. Mr. Evers suggested putting together a press release and sending it to the media. & ADJOURN A motion was made by Mrs. Sopko, seconded by Mrs. Evers, to adjourn. The motion was APPROVED unanimously. Yes: 4- Walt Zakaluzny,Debra Sopko,Kadie Mullins,and Tiffany Evers Pursuant to Chapter 286, F.S., if an individual decides to appeal any decision made with respect to any matter considered at a meeting or hearing, that individual will need a record of the proceedings and will need to ensure that a verbatim record of the proceedings is made. The City does not prepare or provide such record. In accordance with the Americans with Disabilities Act,persons needing assistance to participate in any of these proceedings should contact City Clerk Bonnie Brown, 104 N. Riverside Drive, Edgewater, Florida, telephone number 386-424-2400 x 1101, S days prior to the meeting date. If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771 One or more members of City Council or other advisory boards may be present. City of Edgewater Page 4 Printed on 21512016