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11-02-2004 u (.) ;:- LIBRARY BOARD EDGEWATER CITY HALL/ PLANNING DEPT. CONFERENCE ROOM REGULAR MEE TING NOVEMBER 2, 2004 3:30 P.M. MINUTES 1. CALL TO ORDER Chairwoman Haughwout called the Regular Meeting of the Edgewater Library Board to order at 3:36 p.m. at the Edgewater City Hall in the Planning Department Conference Room. 2 . ROLL CALL Members present were: Chairwoman Haughwout, Marie Goodrich, Kathy Booth, Laverna McGinnis, and Anne McDevitt, . Also present were: Head Librarian Ruth McCormack, and Recording Secretary Lisa Bloomer. 3. APPROVAL OF MINUTES A. Regular Meeting of March 2, 2004 Chairwoman Haughwout noted a correction to the March 2, 2004 minutes on page two. In the second paragraph, it should state Ms. McCormack spoke of limited parking and the sacrificing of their business to accommodate the AARP. MS. McDevitt moved to approve the March 2, 2004 minutes with corrections, second bv MS. Goodrich. The MOTION CARRIED 5-0. B. Special Meeting of April 20, 2004 MS. McDevitt moved to approve the Apri~ 20, 2004 minutes, second bv MS Goodrich. The MOTION CARRIED 5-0. 4 . REPORT OF THE LIBRARIAN Ms. McCormack reported the AARP won't be using the Library this year. Q u Ms. McCormack spoke of the response from the Board, the volunteers, and the librarians being heard loud and clear. There will be no reduction of hours at the Edgewater Library. Ms. McCormack reported on the hours that will change at the Library beginning January 1, 2005. (Attached) She also reported on the additional staffing they are being provided. Ms. McCormack then reported on the repair that needs to be done to the new parking lot. Around both drains the pavement is cracked with areas around it sinking. This has been reported to the City on three occasions with nothing being done as of yet. She asked the Board to write a letter to the City asking them to please see to the repairs of the news parking lot. She further spoke of the drains not being installed correctly. Ms. Goodrich agreed to write a letter to the Mayor, City Manager, and Public Works to get the repairs taken care of. Ms. McCormack stated they have submitted the October report to the County, which will be combined with all of the libraries, and sent to the State. She reported on the figures of the adult programs, the children's programs, the amount of people that have walked in and out of the Library and the volunteer hours. Ms. McCormack then reported on the damage to the Library from the hurricanes. 5. COMMUNICATIONS There were no Communications at this time. 6. UNFINISHED BUSINESS A. Customized Hours This item was reported on earlier by Ms. McCormack under the Librarian's report. 7. NEW BUSINESS A. Board appointment recommendation - Jeanne Foster B. Board appointment recommendation - Sandra Sammons Ms. McCormack provided an endorsement for Irene Mackie and Delores Shaw. Page -2- Library Board November 2, 2004 u u MS. McGinnis moved to appoint Irene Mackie and Delores Shaw, second bv MS. Booth. The MOTION CARRIED 5-0. 8. MISCELLANEOUS Ms. McDevitt presented a brief report of the Friends of the Library. They will be holding a meeting this month on November 17th at 2:00 p.m. at the Edgewater Library. There was a brief discussion regarding holding a bake sale the day of the Christmas parade, December 11th. Recording Secretary Bloomer informed the Board the whereabouts of the parade has not been determined, due to waiting on approval from DOT. 9 . ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 3:58 p.m. Minutes submitted by: Lisa Bloomer Page -3- Library Board November 2, 2004 " u u ~- .. Librarian's report: 11/02/04 Hours to change January 1,2005: Monday - 9:30 to 6:00 Tuesday - 9:30 to 7:30 Wednesday - 9:30 to 6:00 Thursday - 9:30 to 7:30 Friday - 9:30 to 5:00 Saturday - 9:30 to 5:00 Additional Staffing - 14 hour Library Assistant III Parking Lot - repair needs have been reported to the city on 3 occasions, no action taken as yet.