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10-01-2002 \J t.J LIBRARY BOARD EDGEWATER PUBLIC LIBRARY REGULAR MEETING October 2002 3:30 p.M. ~ 1_ ?_o~ CALL TO ORDER: Chairwoman Jean Haughwout called to order a regular meeting of the Library Board at 3:39 p.m., Tuesday, October 2002, in the Edgewater Public Library. ROLL CALL: Members present were Chairwoman Jean Haughwout, Marie Goodrich, Linda Ladd and Jeanne Foster. Also present were Stacey Hutchins and recording secretary Terry Galbreath and Liz McBride. APPROVAL OF MINUTES: The minutes for the regular meeting of March 05, 2002, were presented to the Board for approval. Ms. Goodrich moved to approve the minutes of March 05,2002 as presented, second by Ms. Ladd. Motion CARRIED 4-0. The minutes for the special meeting of April 9, 2002, were presented to the Board for approval. Ms. Foster moved to approve the minutes of April 9, 2002 as presented, second by Ms. Ladd. Motion CARRIED 4-0. REPORT OF THE LmRARIAN: Stacey Hutchins said Ruth McCormack the Head Librarian was unable to attend due to illness in the family and asked that she give the Librarian report. Ms. Hutchins informed the members that Regional Librarian Suzan Howes, and Mike Knievel, Director of V olusia County Library Services, Mike Knievel were unable to attend and sent their regrets. Ms. Hutchins said that Laura Quatrella was approved and hired as Children's Librarian. Ms. Qualtrella has been a wonderful asset so far, has taken charge of the Children's program with very little input from Ruth. Alice has been helping her, but Laura has quite an extensive background in Children's programs, through the Public Library and also through Library Media Centers Book Schools. She's been here about two months but it could be six weeks. Ms. Hutchins states Ms. Qualtrella is a very great asset that we have here now. Ms. Hutchins said over the summer they worked shifting books around in the Library and completely swapped out the fiction area with the non-fiction area. They did a lot of weeding out which helped the book sale people. They were able to look at areas that hadn't been circulating very well and areas that needed to be filled in where they did not have enough materials. u (J Library Board Minutes October 1, 2002 Ms. Hutchins stated the Book Sale area was moved. It's been moved to the very back workroom area. The size of it has been delineated and the book sale ladies have separated it into separate categories: movies, puzzles, mystery and science fiction. They have really done a good job getting that up to speed since Mary died. Ms. Hutchins reported the biggest change was the Library parking lot. It hasn't been too disruptive as far as people getting in and out. The men have been very conscientious about parking their vehicles off the site, where patrons would be needing that space and they've keep the handicapped spaces open for those people that need it. Construction should be completed in seven weeks. They paved across Banyan and were paving in the front of the Library. It seems like it is corning along in a very timely fashion. Ms. Hutchins gave Ruth's statistical report for the end of the year. The total programs through out the year totaled 146 and included children's programs and computer classes. There were 43 adult programs and 103 children's programs. The adult attendance was 1765 and the children attendance was 5664 for a total attendance of 7429. The volunteer hours have been tallied and they have contributed, 7320 hours. Ms. Hutchins said we just could not do without our volunteers or provide the services that we do without them. She also stated the Library has 148 computer software programs for use by patrons; this includes adult and children's software programs. Last was the total walk in count of 119,009, which was through September. Ms. Hutchins was asked how they tallied the walk-in count and she explained there was a counter in the door. Ms. Hutchins passed out a copy of the statistical report to the Board. Chairman Haughwout stated it was a great report and the others members agreed. Chairwoman Haughwout asked if there were any questions of the librarian? There were none. COMMUNICA TIONS: N one at the time. UNFINISHED BUSINESS: Ms. McBride stated one of the things we were going to bring up at this time but had not been finalized by the City was the bi-Iaw updates. We were going to look through those; there was some budgeting stuff that the Board doesn't do anymore. We have a staff person working on all of the bi-Iaws of the City of Edge water to make them more uniform. Some need to be a little different but there are some big differences. Once that is finalized they will go to all the Boards for you to review and then they go back to Council for their blessing. Maybe that will be ready next time you have your meeting in January. NEW BUSINESS: 2 .- o o Library Board Minutes October 1, 2002 Chairwoman Haughwout stated they need more members on their board, as we have lost a few and we did get three applications here that possibly people might be interested. Chairwoman Haughwout urged everyone to contact anyone they knew who might be interested in serving on the board. Ms. Ladd asked Ms. McBride if she had called the current applicants? Ms. McBride explained that Susan, the City Clerk calls them from time to time. She keeps all the board applicants, but you might want to call these people too. The members reviewed the board applicants. Chairwoman Haughwout stated they should make a decision on these applicants but she also felt they needed to have some additional backup applicants. She asked if anyone else knew of anyone who might be interested or have any comments? Ms. Goodrich said she had asked several people. Chairwoman Haughwout asked Ms. Hutchins is she knew of anyone who might be interested in a board position they might approach? Ms. Hutchins did not, but as she met new people she would see whom she could find. Ms. Goodrich said Sandy Sammon looked good if she was still interested. Ms. Ladd asked how would it work since the Council is the one to make the decision? Chairwoman Haughwout replied that the board makes the recommendations. Ms. Ladd asked, if it would be all right to contact applicants? Ms. McBride advised her she could and also stated sometimes the council people would call or ask the recording secretary to call. Ms. McBride stated she talks to all of Council and they can get in touch with Terry (Galbreath) too. Ms. McCormick told Ms. Ladd, that Ann McDevitt wanted to apply. There was a discussion if the president of Friends should always have Library board position. Chairwoman Haughwout stated they might not want to stipulate that because the person serving with Friends may have enough to do without serving on the Library board too. McDevitt was out of town and Ms. McBride advised the board that all the applicants did not have to go to the council at the same time. Chairwoman Haughwout asked if they had come to any conclusion? Ms. Ladd made a motion that they recommend Kathy Booth and Sandy Sammons to the board and that Chairwoman Haughwout contact Ms. McDevitt to see if she would be willing to serve on the Board, second by Ms. Foster. Motion CARRIED 4-0. Chairwoman Haughwout asked if anyone thought of someone please have them put in an application and then let her know so she can contact them. Chairwoman Haughwout asked when the City Council needed to know? Ms. McBride replied, the Council meets the first and third Monday of the Month and the Library Board's next meeting was in January. In conclusion, Chairwoman Haughwout said if anyone thought of someone else; please contact them quickly, so the Board could fill all the open member positions as soon as possible. 3 , . o (,) Library Board Minutes October 1,2002 MISCELLANEOUS: None at the time. ADJOURNMENT: There being no further business to come before the Board, a motion was made and approved to adjourn. The meeting adjourned at 3 :58 p.m. Minutes respectfully submitted by: Terry Galbreath Recording Secretary 4