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03-05-2002 (.j o a....~Z- LIBRARY BOARD EDGEWATER PUBLIC LIBRARY REGULAR MEETING March 5, 2002 3:30 P.M. CALL TO ORDER: Chairwoman Jean Haughwout called to order a regular meeting of the Library Board at 3:30 p.m., Tuesday, March 5, 2002, in the Edgewater Public Library. ROLL CALL: Members present were Chairwoman Jean Haughwout, Marie Goodrich, Linda Ladd, Sue Shaw, Jo Anne Sikes and Jeanne Foster. Also present were Head Librarian Ruth McCormack; County Library Advisory Board (CLAB) Representative for District 2 Eva Williams and recording secretary Liz McBride. Mary Rice was excused. APPROVAL OF MINUTES: The minutes for February 5, 2002, were presented to the Board for approval. Ms. McCormack wanted to correct the last paragraph of page one. She stated, "I believe I said something to the effect that the book sale was organized and supervised by Mary Rice and Marge Young with a special thanks to Linda Ladd and Kay Billick who provided the muscle power for the sale. I don't want to minimize the participation of Mary Rice and Marge Young in any way." The verbatim record is as stated in the February 5,2002 minutes. Ms. Ladd pointed out that the spelling of Ms. Billick's name was with an i not an e. Ms. Foster moved to approve the minutes as corrected, second by Ms. Sikes. Motion CARRIED 6-0. ELECTION OF OFFICERS: A. Nomination and Election of Chairman - Ms. Sikes nominated Jean Haughwout for Chairman, second by Ms. Goodrich. Motion CARRIED 6-0. B. Nomination and Election of Vice Chairman - Ms. Ladd nominated Mary Rice for Vice Chairman, second by Ms. Sikes. Motion CARRIED 6-0. C. Nomination and Election of Corresponding Secretary - Ms. Sikes nominated Marie Goodrichfor Corresponding Secretary, second by Ms. Ladd. Motion CARRIED 6-0. REPORT OF THE LIBRARIAN: Head Librarian Ruth McCormack stated, while going through the files she was gratified to see the many times the Library Board had "stepped up to the plate" on behalf of the Librarian or the Library. She was pleased to have a group she could rely on. (.) o ;:--. Library Board March 5, 2002 - Minutes Page 2 Ms. McCormack distributed and went over statistics for February (attached to the original). She commented that the Inter-Library Loans service was wonderful. She said the service is for anyone looking for an item that a library within the County system did not have, they could do a search and get it mailed in for them. In the computer area, Ms. McCormack said the average usage per month was 1,800. She said the computers were in use almost all of the time in the adult section, and are booked at hourly intervals. Ms. McCormack said the Library offers instruction to adults but not to children at this time. She said they hope to offer PowerPoint to highschool students in the spring. Ms. McCormack continued to report on the programs being offered. She stated there were 26 community uses of the room they were currently in, and that it was booked sometimes twice a day. The most popular programs for the month were "Mold and Mildew" and "Water Wise Use of Your Sprinkler and Rain Gages." Ms. McCormack reported on the upcoming events. Concerning the facility, Ms. McCormack reiterated that paint and carpet were items that would be before County Council in April. The request for 12 units of shelving had been granted, ordered and would be installed. Since the auditorium floor was not installed correctly, their maintenance man suggested they submit a budget request to the County for the coming year to have it repaired or replaced. Ms. McCormack said she printed copies of the most recent By-laws. She referred to an item that mentioned the Board "review budget needs with Librarian for inclusion in annual budget" and felt that it referred to the City budget which they no longer have. She said the Board may want to review and revise them. CLAB Representative Eva Williams also agreed that the By-laws should be reviewed and it should state all monies donated to the Edgewater Library shall go to the Edgewater Library. It was suggested they might want to look at New Smyrna's recently revised By-laws. Ms. McCormack said they needed to change the date of the volunteer luncheon because it was set for the same day as New Smyrna's luncheon. The date was changed from April 16 to April 9, 2002. Ms. McCormack distributed a brochure that the Friends were currently handing out. She said the Friends had a very successful membership drive in February, gaining 45 new members. They now have approximately 230 paid members. COMMUNICA TIONS: Chairman Haughwout read a resignation letter from Sue Shaw, regretfully accepted it and wished her well. Chairman Haughwout mentioned she had a due's request from the Florida Library Association which the Board decided at the previous meeting not to renew. u o .- Library Board March 5, 2002 - Minutes Page 3 UNFINISHED BUSINESS: Chairman Haughwout asked Ms. Sikes if she was doing the program for the luncheon. Although Ms. Sikes had not previously volunteered, she agreed to find someone. When asked about decorations, Ms. Ladd said they had mentioned red, white and blue. She displayed an invitation she made and said the theme was "Volunteers, You Are The Heart of America." Ms. Ladd and Ms. Foster offered to purchase the decorations. The Board discussed decorations and went over the menu. NEW BUSINESS: None at this time MISCELLANEOUS: Ms. Williams reported that Mike Knievel, V olusia County Library Director, and she were in Tallahassee and met with many Senators and representatives to talk about the budget and the proposed cuts they were going to make for 2002/2003. She said they were given some assurance that it probably wouldn't happen. Ms. Williams said she and Mr. Knievel received e-mails from the head of the Florida Library Association saying that they are going to have the same amount of money as this year in next year's budget. She felt 2003/2004 was going to be really bad as far as funds. Ms. Williams said the more they hear from library people the more they pay attention. She felt people needed library services more now than ever because people are not going away as much. She said the library budget was the least expensive items in the whole Florida State budget. Ms. McCormack agreed about the increased need for library services and how the library helps people file for unemployment by using the computers. She said since September 11 th, the library is being used more than ever, with spiritual issues and history books topping the list. Ms. Williams believed books were back in fashion. ADJOURNMENT: There being no further business to come before the Board, a motion was made and approved to adjourn. The meeting adjourned at 4: 15 p.m. Minutes respectfully submitted by: Elizabeth J. McBride Recording Secretary A:\.min030502.reg