02-05-2002
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LIBRARY BOARD
EDGEWATER PUBLIC LIBRARY
REGULAR MEETING
February 5,2002
3:30 P.M.
CALL TO ORDER:
Chairwoman Jean Haughwout called to order a regular meeting of the Library Board at 3:30 p.m.,
Tuesday, February 5, 2002, at the Edgewater Public Library.
ROLL CALL:
Members present were Chairwoman Jean Haughwout, Marie Goodrich, Linda Ladd, Sue Shaw and
Jeanne Foster. Also present were Head Librarian Ruth McCormack; Regional Librarian Suzan
Howes; and recording secretary Liz McBride. Mary Rice was excused and Jo Anne Sikes was
absent.
APPROVAL OF MINUTES:
The minutes for October 2, 2001, were presented to the Board for approval. Ms. Ladd said that in
the third paragraph under the Report of the Librarian, she believed the name Mr. Ladd should be
Linda Ruddy. Ms. Goodrich moved to approve the minutes as corrected, second by Ms. Foster.
Motion CARRIED 5-0.
REPORT OF THE LIBRARIAN:
Head Librarian Ruth McCormack distributed statistics for the month of December and felt they were
doing pretty well. She said the total items circulated for the year was 157,000 and the average person
count was approximately 500 per day. They are staying very busy.
Ms. McCormack reported there had been staff changes, and as everyone knew, Gayle (Harmon) had
retired. She said they had farmed out particular duties due to being one person short. Ms.
McCormack heads the branch and the reference department and Stacy Hutchins is the assistant
branch head and the manager of the circulation section. Ann Potter and Linda Ruddy work under
Ms. Hutchins. Mary Graves (who was introduced before the start of the meeting) has the children's
and young adult's area with Alice Smith continuing to work in that area. Ms. McCormack said they
had approval for a 20-hour student position but are currently in a hiring freeze.
Ms. McCormack announced that since the last meeting there were six computer classes with 340 in
attendance and 31 children's programs with an attendance of 1,143. Current and upcoming events
include a historical series by Jo Anne Sikes and a new series sponsored by the Friends called Florida
Living. The first of the series was on butterfly gardening with more planned.
Ms. McCormack said the Friend's January book sale was successful producing $1,300+. She said
they had Linda Ladd and Kay B~llick to thank for providing the "muscle power" with Mary Rice and
Marge participating. A membership drive for the Friends would be coming up this month.
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Edgewater Library Board
February 5, 2002 - Minutes
Page 2
As far as capital improvements, Ms. McCormack said they were on the County Council agenda April
18th for carpet and painting. She said the carpet and paint were not in horrible condition, but after
14 years, it was time for a spruce-up.
Ms. McCormack referred to the final parking plans Jack Corder dropped off. She said the bids were
out, due back by February 15th and would then go before City Council for approval. She said the
new parking lot would be constructed first then alterations to the existing lot would follow. Upon
completion, there would be the same number parking spaces as they currently have. A covered
walkway, as suggested by the Board, would not be built. The Board discussed the plans, the ingress
and egress and a location for staff parking.
Regional Librarian Suzan Howes commented that V olusia County Library Director Mike Knievel
was currently in Tallahassee. She said she had an annual statistic that Edgewater circulated 13,515
more items in 2001 than in 2000 which was great.
COMMUNICA TIONS:
Chairman Haughwout read a thank you note from Gayle Harmon concerning her retirement. She
also displayed two news paper articles pertaining to Ruth McCormack heading the Library and Mary
Rice and Marjorie Young at the Friends book sale.
UNFINISHED BUSINESS:
A. Discuss Promoting and Encouraging Ways of Donating to the Library - An updated
pamphlet created by Ms. Shaw was reviewed. Ms. Shaw explained the changes and other
suggestions were made. Ms. Howes said she would take the pamphlet back to the Management
Team for review. Ms. Shaw said she would give Ms. Howes the disc for changes. It was questioned
whether the form to donate could be put on the Web-site.
NEW BUSINESS:
A. Advise Members of Term Expiration Dates - Ms. McBride said Mary Rice was the only
one with a term ready to expire. Chairman Haughwout read a letter from Ms. Rice indicating she
would like to be reappointed.
Ms. McBride said there needed to be a motion from the Board to recommend to City Council that
Mary Rice be reappointed; Ms. Ladd so moved, second by Ms. Shaw. Motion CARRIED 5-0.
Ms. Shaw informed the members she would be resigning from the Board due to a change in her job,
making it difficult to attend the meetings. She said she would resign after the April appreciation
luncheon.
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Edgewater Library Board
February 5, 2002 - Minutes
Page 3
B. Set Annual Luncheon Date - The Chairman read the menu from the previous year and
everyone agreed it should remain the same. The date was set for Tuesday, April 16, 2002, at 12:30
p.m. Food preparations were discussed, figuring on approximately 60 people being invited. The
Board was to think about a theme/program/decorations and discuss it at the March meeting.
MISCELLANEOUS:
Chairman Haughwout said the Florida Library Association dues needed to be paid and the City of
Edgewater would no longer be funding Board activities. Also, the White House Councils on Library
Information Services dues would be due shortly. The Chairman said no one read the publications
and it was discussed if they should be renewed. The Board decided there was no need for renewal.
Ms. McBride announced the City of Edgewater would be holding its 2nd annual CleanScene Day on
April 6th. She said Councilwoman Lichter wondered if the Library could supply any educational
information on the prevention of littering. Ms. McCormack said the County Waste Management
Office had a recycling coordinator who may be able to help and would give Ms. McBride her
number.
ADJOURNMENT:
There being no further business to come before the Board, a motion was made and approved to
adjourn. The meeting adjourned at 4:00 p.m.
Minutes respectfully submitted by:
Elizabeth J. McBride
Recording Secretary
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