03-07-2000
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LIBRARY BOARD
EDGEWATER PUBLIC LIBRARY
REGULAR MEETING
March 7,2000
3:30 P.M.
CALL TO ORDER:
Chairwoman Jean Haughwout called to order a regular meeting of the Library Board at 3:30 p.m.,
Tuesday, January 4,2000, in the Edgewater Public Library.
ROLL CALL:
Members present were Chairwoman Jean Haughwout, Marie Goodrich, Mary Rice, Linda Ladd, Sue
Shaw, Jo Anne Sikes and Kathy Clausnitzer. Also present were Librarian Gayle Harmon; County
Library Representative for District 2 Eva Williams; and recording secretary Liz McBride.
APPROVAL OF MINUTES:
The minutes for January 4,2000, were presented to the Board for approval. Ms. Rice pointed out,
on page two of the second paragraph, the word "received" should not have been plural. Ms.
Goodrich moved to approve the minutes as corrected, second by Ms. Sikes. Motion CARRIED 7-0.
REPORT OF THE LIBRARIAN:
Librarian Gayle Harmon distributed circulation statistics for the library system for January and
February 2000.
Ms. Harmon said the Library had asked the Friends to provide some equipment for them for basic
computer classes for the public. She said the Friends approved $6,000 for the purchase of a
computer (on a cart) and a video projector. Ms. Harmon said Melanie and Stacey would be
conducting a series of four classes: 1) the basics of computers, covering hardware and windows; 2)
Internet operation; 3) advanced Internet; and 4) some word processing. She said a special sign-up
sheet was in the staff kitchen area (of the Library) for the Friends, volunteers and Board members
who might want to take advantage of the training, and also a separate sign-up sheet for the public.
Ms. Harmon said the Friends recently held a book sale. Ms. Rice said they (the Friends) outdid
themselves, and had collected $1,000. She said it was the best book sale ever.
Ms. Harmon said the children services had been going well, and that once a month a family night
was held for children and their parents. She said puppet shows and stories where among some of
the presentations. Ms. Harmon said they recently celebrated "Read Across America", which was
an event all over the country. She said each of the librarians read a story of their choice to the
children. She said they also celebrated Dr. Seuss's birthday with a birthday cake.
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Library Board Minutes
March 7, 2000
Page 2
Reoort of the Librarian Cont:
Ms. Harmon said, while taking about children's things, that the state sponsors a Summer Library
Program. She said each year different libraries in the system present a statewide workshop for the
children's librarians to develop programs, suggest crafts and puppet shows, and put together a
manual. Ms. Harmon said this year was Volusia County's turn and Ruth McCormack was one of
those that traveled to several different libraries in the state to present the Summer Library Program.
Ms. Harmon stated the Library's annual staff day would be held on March 27th, which was when all
the libraries closed and the librarians gathered together for a day of training. She said this year the
location would be the New Smyrna Library.
Ms. Harmon said the library was busy with the income tax assistant program, held on Thursday
afternoons and Friday mornings. She said now the census people wanted to setup shop.
COMMUNICA TIONS:
Chairwoman Haughwout said she presented a $20.00 bill for the yearly membership to the Florida
Library Association to the City's finance department for payment which was taken care of.
UNFINISHED BUSINESS:
A. Discuss Promoting and Encouraging Ways of Donating to the Library - Chairwoman
Haughwout said Ms. Clausnitzer was involved with creating a form. Ms. Clausnitzer said she had
a draft, but felt is was not complete. She distributed the draft and asked the members to add their
suggestions. The Chairwoman handed a V olusia County Public Library Gift and Endowment
information and request form to Ms. Clausnitzer for her information. Ms. McBride stated she had
submitted information on how to make donations to the Library to the City Clerk for inclusion in
the City's next newsletter. Ms. Williams said the New Smyrna Beach Library had a considerable
sum left to them recently, and said it was well worth advertising (for donations).
NEW BUSINESS:
A. Discuss Volunteer Appreciation Luncheon - Chairwoman Haughwout said the Board
needed to decide if they wanted to stay with same menu as year, which she felt was easy and
everyone liked it. She went over the menu, and it was agreed to stay with the same menu. The
members decided who would do what. Ms. Ladd said Linda Ruddy selected the theme "Volunteers
Make Each Day Brighter." She said the favors would have a floral motif; they would be paper bags
with a small sign and attached flower that would say volunteers make each day brighter. The bag
would include packets of flower seeds among other things. Spring colors were selected for the affair.
Ms. Harmon said last years luncheon was prepared for about 60 people and she felt it would be the
same for this. The selected luncheon date was April II, 2000, to be held at 12:30 p.m. Ms. Ladd
showed a few invitations she printed, and the members selected their favorite. Ms. Harmon asked
if the Board was going to have any type of program. Chairwoman Haughwout asked for ideas, and
said it would be nice to do something different. After discussion, Ms. Sikes was put in charge of
coming up with a program.
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Library Board Minutes
March 7, 2000
Page 3
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MISCELLANEOUS:
Chairwoman Haughwout said, in reference to Ms. Sikes's comments at the last meeting regarding
the Library parking lot, she met with the City Manager. She said FDOT had not finalized their plans
for the widening SR 442, but when it got a little further along, she would speak to him again about
the parking spaces and retention areas.
Ms. Williams said the County Library Advisory Board was still meeting on the 5-year plan but was
getting towards the end. She said the budget should be presented to County Council in April.
Ms. Clausnitzer gave the members her fax number so they could send their comments to her about
her draft for obtaining donations for the library.
ADJOURNMENT:
There being no further business to come before the Board, a motion was made and approved to
adjourn. The meeting adjourned at 4: 16 p.m.
Minutes respectfully submitted by:
Elizabeth J. McBride
Recording Secretary
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