2016-R-12RESOLUTION NO. 2016-R-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA; APPROVING A REVISION
TO ARTICLE IV (ELECTION OF OFFICERS) TO THE
LIBRARY BOARD BY-LAWS; REPEALING
RESOLUTIONS IN CONFLICT HEREWITH AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City of Edgewater has made the following determinations:
1. During the February 16, 2016 Library Board meeting, the Board voted to recommend a
revision to their existing by-laws relating to Article W (Election of Officers).
2. The revised by-laws are attached hereto and incorporated herein as Exhibit "A".
NOW, THEREFORE, be it resolved by the City Council of Edgewater, Florida:
Section 1. The City of Edgewater hereby approves the revised Library Board By -Laws
which are attached hereto and incorporated herein as Exhibit "A".
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. This resolution shall take effect upon adoption.
After a motion by with Second by
�Mr,�z�%�/ the vote on this resolution held
Cv,,t� c.j
on April 4, 2016 was as follows:
AYE NAY
Mayor Michael Ignasiak
Councilwoman Christine Power
Councilwoman Gigi Bennington t/
Councilman Dan Blazi
Councilman Gary Conroy
2016-R-12 1
PASSED AND DULY ADOPTED this 4t' day of April, 2016.
ATTEST:
Deputy City Clerk
For the use and reliance only by the City of
Edgewater, Florida. -Approved as to form
-and legality by: -
AaQdn R. Wolfe, Esquire
City Attorney
SDoran, Wolfe, Sims & Ciocchetti
2016-R-12 2
CITY COUNCIL OF THE
CITY OF EDGEWATER ORIDA
+
By � ;
Mike Ignasia
Mayor
Approved by the City Council of the City
of Edgewater at a meeting held on this
1 t!i day of ,
2016 under Agenda Item No.g:.
EXHIBIT "A"
CITY OF EDGEWATER
LIBRARY BOARD
BY-LAWS
ARTICLE I: Official Name
The official name of this Board shall be the Library Board of the Edgewater Public
Library, Florida, herein referred to as the Library Board.
ARTICLE II: Purpose and Intent
The purpose and intent of these By -Laws is to set forth a uniform set of procedures
whereby the City of Edgewater Library Board may regulate this manner in which it elects
officers, conducts meetings, and otherwise carries out its functions. The By -Laws will serve as a
guideline in handling all affairs pertaining to the Edgewater Library Board and to promote the
interest of good library services in cooperation with the County of Volusia.
ARTICLE III: Membership
A. Voting Members and Appointments
1. The Library Board shall have five (5) voting members. Each member shall be
appointed by City Council for a term of three (3) years and shall be subject to
removal as set forth by Council. The terms of appointment shall be staggered.
2. A quorum shall consist of three (3) members. All recommendations and actions
shall require affirmative vote of a majority of the members present.
1. Prior to appointment, prospective members shall submit a City application, stating
therein a brief synopsis of their education, experience and reason for their interest
in serving on the Library Board.
2. To be eligible for appointment, a prospective member shall be a resident of the
City of Edgewater.
3. No member of the Library Board shall receive compensation for their service,
provided however that member may be reimbursed for out-of-pocket expenses as
approved by the City.
4. The Library Board shall provide a written recommendation to City Council for the
appointment of a vacant seat or re -appointment of a Board member; all current
applications shall accompany the request.
B. Vacancies
1. During the term of appointment, should a member of the Library Board change
residence to the extent he or she would not be eligible for appointment to the
Library Board, the member shall forfeit the office and it shall be deemed vacant.
2016-R-12
2. If a member is absent for one (1) Regular meeting, during any calendar year
without being excused, said member shall forfeit the office and it shall be deemed
vacant.
3. City Council may remove any member of the Library Board from office at any
time.
4. Any vacancy during the unexpired term of office of any member shall be filled by
City Council. The vacancy shall be filled as soon as practical after it occurs.
C. Voting Conflicts
1. No member of the Library Board shall vote upon any matter, which would inure
to his or her special private gain or loss, or any principle by whom he or she is
retained, or by any relative or business associate.
2. No member of the Library Board shall appear for or represent any person in any
matter before the Library Board other than him or herself. No past member shall
appear before the Library Board except when representing him or herself or a
period of twelve (12) calendar months after his or her service has ended.
ARTICLE IV: Election of Officers
A. Chairman
1. The Chairman shall serve as the presiding officer at all meetings and hearings of
the Library Board and appoint any committees from the Library Board
membership that are deemed necessary.
2. The Chairman shall be elected by a majority of the voting membership a4 the
for a eiie (1) two 2 year term. The Chairman
shall be eligible for re-election.
B. Vice Chairman
1. The Vice Chairman shall be elected by the Library Board from among its regular
members in the same manner as the Chairman and shall be eligible for re-election.
The Vice Chairman shall serve as acting Chairman in the absence of the
Chairman and at such times shall have the same powers and duties of the
Chairman.
3. In the event of death, resignation, or removal from office of the Chairman, the
Vice Chairman shall perform the various duties until such time the Library Board
shall elect a new Chairman and Vice Chairman.
C. Other Presiding Officers
Members of the Library Board may select as an additional member to preside over the
meeting(s) in the absence of the Chairman and Vice Chairman.
2016-R-12 4
D. Recording Secretary
The recording secretary shall be elected by the Library Board from among its regular
members in the same manner as the Chairman and Vice Chairman.
E. Board Coordinator
1. The board coordinator shall be provided by the City and be a City employee.
2. The board coordinator shall prepare and distribute agendas, correspondence and
minutes and shall establish and maintain files to ensure they are properly kept.
All recorded meeting tapes shall be provided to the City Clerk for safekeeping. A
copy of the minutes of all meetings shall be sent to the City Council, the Director
of the Volusia County Public Libraries and to the Edgewater Library.
3. Any correspondence prepared by a member of the Library Board shall be
provided to the board coordinator for distribution to the Library Board members.
F. Professional Support
The City shall provide professional support to the Library Board as may be necessary.
ARTICLE V: Meetings/Hearings
A. Regular Meetings
Regularly scheduled meetings of the Library Board shall be held the first Tuesday of the
month at the discretion of the Chairperson at least once in twelve months.
B. Special Meetings
Special meetings or hearings of the Library Board may be called by the Chairman.
C. Requirements
All meetings shall be open to the public, provide due public notice, follow Roberts
Rules of Order and the Florida Sunshine Laws.
ARTICLE VI: Powers and Duties
A. The Library Board shall exercise the following powers and duties:
1. Encourage gifts for the library.
2. Work actively for the improvement of all libraries by supporting library
legislation in the state and nation.
3. Attend Board meetings regularly. Representatives of the Board should attend
Friends of the Library meetings.
4. Become familiar with what constitutes good library service by reading and
attending meetings concerned with library development.
5. Support the provision of the library concept between the City and County of
Volusia.
2016-R-12 5
ARTICLE VII: Amendments
The By -Laws may be amended at a regular or special meeting of the Library Board,
provided that an affirmative vote of the majority of the members present is obtained and
approved by City Council.
Adopted by the Board this 16th day of February, 2016.
, Chairperson
Attest:
Mitch Honaker, Board Coordinator
2016-R-12