2016-R-22 RESOLUTION NO.2016-R-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDGEWATER, FLORIDA; FOR APPROVAL AND
EXECUTION OF THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) STATE HIGHWAY
LIGHTING, MAINTENANCE AND COMPENSATION
AGREEMENT WORK ORDER (FY 16/17) FOR
CONTRACT NUMBER AN-869, FINANCIAL PROJECT ID
413615-8-78-05; REPEALING RESOLUTIONS IN
CONFLICT HEREWITH AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, the City of Edgewater and the Florida Department of Transportation
(FDOT) would like to enter into a State Highway Lighting, Maintenance, and Compensation
Agreement Work Order (FY 16/17), Contract # AN-869 for Financial Project ID 413615-8-78-
05 (FEID#VF-596000314-002).
WHEREAS, FDOT has requested the City of Edgewater execute and deliver the
Authorization Letter/Work Order and the State Highway Lighting, Maintenance and
Compensation Agreement Certification for the aforementioned project, #413615-8-78-05.
NOW,THEREFORE,be it resolved by the City Council of Edgewater, Florida:
Section 1. The City Council of the City of Edgewater hereby approves entering into the
State Highway Lighting, Maintenance and Compensation Agreement — Financial Project
#413615-8-78-05, Contract #AN-869 (which is attached hereto and incorporated herein as
Exhibit"A")and authorizes the City Manager to execute same.
Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed.
Section 3. If any portion of this resolution is for any reason held or declared to be
unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this
resolution. If this resolution or any provisions thereof shall be held to be inapplicable to any person,
property, or circumstances, such holding shall not affect its applicability to any other person,
property,or circumstance.
Section 4. This resolution shall take effect upon adoption.
1
2016-R-22
After a motion to approve by Ced_y/C dpiattyt 64.1 ro with Second
by CV Uji j//r1 6L4 -2.1 , the vote on this resolution held
on June 6,2016 was as follows:
AYE NAY
Mayor Mike Ignasiak
Councilwoman Christine Power
Councilwoman Gigi Bennington ✓
Councilman Dan Blazi
Councilman Gary T. Conroy q/
PASSED AND DULY ADOPTED this 6th day of June,2016.
ATTEST: CITY COUNCIL OF THE
CITY OF EDGEWATER,FLORIDA
.10"/Ii7411 By/4.(2., ,e/ AXE"
Mitch Honaker Mike IgnasiaJ
Deputy City Clerk Mayor
For the use and reliance only by the City of Edgewater, Approved by the City Council of the City of Edgewater
Florida. Approved as to form and legality by: at a meeting held on this 6th day of June,2016 under
Aaron R.Wolfe,Esquire Agenda Item No 8 p .
City Attorney
Doran, Sims,Wolfe& Ciocchetti
2
2016-R-22
F D - -
Ofi
Florida Department of Transportation
RICK SCOTT 1650 North Kepler Road Jim Boxold
GOVERNOR DeLand,FL 32724 SECRETARY
May 10,2016
Ms. Brenda Dewees
Environmental Services Director
City of Edgewater
P.O. Box 100
Edgewater, Florida 32123-0100
Re: State Highway Lighting,Maintenance, and Compensation Agreement Work Order(FY 16/17)
Financial Project ID:413615-8-78-05
Contract Number: AN-869
FEID No.: VF-596000314-002
Work Order for Fiscal Year 16/17
ResolutionNo.: 1-7' 2 016-R-22
Dear Ms. Dewees:
You are hereby authorized to perform maintenance of the State Highway Lighting Systems within your
jurisdiction in accordance with the terms and conditions of the State Highway Lighting, Maintenance, and
Compensation Agreement.
The total compensation for Fiscal Year 16/17 paid under this Work Order is S36,714.95. This amount
reflects a 3% increase per unit cost from the previous year. The compensation period for this work order
will begin from July 1,2016, and expire June 30,2017.
Please execute and/or return the following documents directly to this office in the enclosed self-
addressed envelope. In order to guarantee availability of funds, these documents must be returned
to this office no later than June 7,2016.
o Sign this original work order confirming receipt and agreement of the compensation terms
listed above and return.
c Sign and have notarized, the enclosed State Highway Lighting, Maintenance, and
Compensation Agreement Certification and return.
o If the Resolution referenced above is no longer current, return a copy of your current
Resolution.
State Highway Lighting, Maintenance and Compensation Agreement Work Order(FY 16/17)
Contract Number: AN-869
Page Two
If you wish to receive payment for the Fiscal Year 15/16 Work Order, please submit an invoice to
this office any time after May 19, 2016. Invoices for Fiscal Year 15/16 must be received no later than
December 27, 2016. Per the State Highway Lighting, Maintenance, and Compensation Agreement
paragraph 2.c. which states: "Invoices may be submitted any time after May 19'of the fiscal year in which
the services were provided, but no later than 180 days after the end of the fiscal year. Payment shall be
made in one lump sum as provided in paragraph 4 hereof."
A sample invoice is attached for your information. Please verify that all information contained on the
sample invoice is included on your invoice.
If you have any questions,please contact:Jerry K Harville at(386)740-3425.
Attachments: State Highway Lighting,Maintenance,and Compensation Agreement Certification
Sample Invoice
MAINTAINING AGENCY
FLORIDA DEPARTMENT
OF TRANSPORTATION
Concurrence By:
7/i4•7 / 4
racey T. Barlow
Ron Meade A.E., Typed Name:
Deland Operations Engineer
Title: City Manager
Phone: 386-424-2400
Date: 0 6 / 06/ 2016
STATE HIGHWAY LIGHTING, MAINTENANCE, AND
COMPENSATION AGREEMENT CERTIFICATION
I, Tracey T. Barlow , City Manager
(Name) (Title)
City of Edgewater . hereby certify that State Highway Lighting
(Local Maintaining Agency)
Facilities for Financial Project ID: 413615-8-78-05 , Contract No. AN-869 in
Volusia County(Counties)
were performed to keep all Facilities fully operating, properly functioning, with a minimum of
90% of the lights burning for any lighting type (ex. high mast, standard, underdeck, sign) on the
roadway system at all times for their normal expected useful life in accordance with the original
design thereof, whether necessitated by normal wear and tear, accidental or intentional damage,
or acts of nature.
All maintenance was performed in accordance with Agreement terms and according to the
Manual of Uniform Traffic Control Devices; and, all other applicable local, state, or federal laws,
rules, resolutions,or ordinances,and FDOT procedures.
/e/7410
Dated 'racey ►. arlow
City M nager City of Edgewater
State of Florida
County of Volusia
Sworn to and subscribed to before me this day t`1i 4' of rVD) ,20 Ila
Notary Public, State of (tic at Large.
My )0r iiiirsion Expires
I
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Invoice No. 1
INVOICE
Customer
Name
rAddress
City Date
State FL ZIP Fiscal Year
Phone County
F.LD.#
Qty 1 Descripti-n -
TOTAL
1 LUMP SUM I
$0.00
State Highway Lighting, Maintenance, and
Compensation Agreement Certification must
accompany this Invoice.
I
SubTotal $0.00
Contract #
i
i 0 TAL $0,00
CC tG'
1�
ConT24G7-
-)k )i?E of Sare-v'tc6—
Highway Lighting, Maintenance, and Compensation Agreement