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02-04-1983 - Workshop ." .- '-> ~ CITY COUNCIL WORKSHOP FEBRUARY 4, 1983 MINUTES This workshop was called for 10:00 A.M. to review the agenda items for the February 7, 1983 meeting. Mayor McKillop called the meeting to order in the Shuffleboard buil di ng. ROLL CALL Mayor Richard McKillop Councilman David Ledbetter Councilwoman Gigi Bennington Councilman Neil Asting Councilman Jack Spencer Present Present Present Present Present City Clerk Nancy Blazi Present City Attorney Jose'Alvarez Excused Police Chief Earl Baugh Arrived Late Councilman Ledbetter stated that if the agendas are going to be this lengthy, they may need to covert back to four meetings a month or else be here until midnight or lAM. Public Hearing on 83-0-4, Amending Permitted Uses in B-5 re: Dry Cleaning - Mayor McKillop questioned if the types of chemicals should be spelled out. The City Clerk pointed out the ordinance states there no flammable chemicals used. Approval of Minutes, Regular Meeting of January 17, 1983 - Councilman Spencer questioned page 3 which had him listed as withdrawing the motion and second. On page 5 he wants the direct question he asked Mr. Mahan re: the home occupational license request. Bills and Accounts - There was a request from Frank Opal for reimbursement of mileage to attend the Vol usia County Environmental Board meetings. Councilman Spencer asked the past practices and Councilman Ledbetter stated he hadn't seen it in the past 4! years. There was a discussion as to who had appointed Mr. Opal to the Board. Mr. Opal was present in the audience and answered that it was the man before Councilman Mann. Also on the supplemental bills wasarequest from Martin Paving for a progress payment. Councilman Asting asked when Martin Paving is coming back and the City Clerk said it was to be next week. The timing of the return of Martin Paving was discussed. Councilman Spencer suggested that if we hadn't heard from them on Monday morning, we should call them. Councilwoman Bennington questioned the regular bills and accounts regarding the Oak Hill landfill. It was clarified that we use it for landfill but it is only open 3 days a week. Councilman Ledbetter questioned the payment to Rockwell International on page 11 and the City Clerk said she'd check it. Councilman Asting questioned the accounting and auditing and asked if that is final. The City Clerk said she didn't know as the audit is spli t up between the departments. Councilman Ledbetter questioned the amount of $450. paid to John Hall Chevrolet for vehicle repairs. The City Clerk stated that some are taken ou.t for repairs. Councilwoman Bennington said it could be for a part that was shipped. Councilman Ledbetter questioned Al 's TV, repair and maintenance, for $23.00. The City Clerk said she would check this out also. City Attorney Reports - There was a discussion of Resolution 81-R-5 which pertains to membership on advisory boards. Councilman Spencer felt that Section 3 seems discriminatory. Councilman Ledbetter did not agree with this as there is an elected official and an appointed official and this pertains to appointed. Mayor McKillop stated he keeps getting the question that since they could not both serve on the advisory boards, why can they serve on the Council and a Board, and why is Council exempt from the rules. Councilman Asting said it's up to the City Attorney and he understands that the Attorney is going to the Ethics Commission on it. Councilwoman Bennington questioned an employee being appointed.to two boards. The City Clerk said that she was elected by her peers. Conflict of Interest Ordinance - Frank Opal asked that they review the choice of the A or B ordinance. Councilman Ledbetter stated that for his self protection, he lets the records show that he is a part of a trailer park and then files a conflict of interest form for any matters pertaining to a trailer park. Referendum - Councilman Spencer stated that the Council made a motion to have a referendum and he is going to ask the City Attorney how it pertains to the petition. Councilman Ledbetter said he didn't want the petition to be stalled like what happened two years ago. Walter Gross felt the motion made to the City Attorney was not a direct motion to produce three questions on the referendum, but was to produce the suggestion to the Council to decide the wording. Councilwoman Bennington said her intent was to determine to put on a referendum what form of government we want. ~ u There was a discussion of the timing of the ballot. Mayor McKillop stated that people came to him and told him the reason they put only one question on the ballot was so there wouldn't be any confusion. Walter Gross said that was true and he saw no trouble in combining it. There was a discussion between Councilwoman Bennington and Mr. Opal regarding the intent of her motion on the referendum. Implementation of Complaint Review Board - Mayor McKillop stated this was awaiting further information from the City Attorney. Councilman Spencer felt that the Council should be made aware of any 2a complaints against the Police Department or any other department in the City. There was a discussion regarding the establishment of a complaint review board. Walter Gross said COE discussed at a meeting a youth program in our City and suggested a bicycle and motorcross training be made available. Councilwoman Bennington suggested their organi- ation might want to work up something for the senior citizens and youth to work together. City Clerk Reports - The City Clerk reviewed her reports on the land use map, community center usage, and Board of Governors. Councilman Spencer wanted to ask the Parks and Recreation Board to develop a long range plan in conjunction with this land use map. He feels that the 5% recreational fee should be put aside and used for special purposes such as parks and recreation either in the acquisition of land or development of present facilities. Walter Gross said on the community center usage, this was built for the community and it's used mainly by Council and the advisory boards for meetings. He is against raising the rates and feels we should encourage all citizens to use the community center for any recreation or festivities. Council discussed the re-establishment of the Board of Governors and the past duties that had been assigned to this Board in comparison to the Parks and Recreation Board's duties now. The City Clerk reviewed the 2b mowing of the medians and Council discussed the equipment needed, liability needed, and manhours necessary to maintain these medians. Mayor McKillop felt we should use these manhours for cleaning the canals and for keeping the water flowing instead of mowing the medians. Councilman Spencer felt we should wait until we get into the budget for next year so we can see what the priorities are. Briley, Wild Bills for Paving - The City Clerk advised she felt these bills are in order. Shuffleboard Maintenance - This information was reviewed by the City Clerk and she suggested the Council might consider a new agreement with the Shuffleboard Club. Student Government Day - The City Clerk stated the students at the elementary school would like to have a Student Government Day on Friday, February 25th. Mayor McKillop advised he cannot make the 25th and he suggested the 18th. The City Clerk said she'd contact the school to see if the 18th was satisfactory with them. Police Chief Earl Baugh arrived at the meeting at this time. Dedication of Hogan Park - March 19th was selected for the day of the dedication, and the Parks and Recreation Board would like to invite the governor, with the letter coming from the Mayor. The City Clerk reviewed the tentative draft of the program for the day. Mayor McKillop suggested Council meet with the Parks and Recreation Board to review all these items. Department Head Reports - Councilman Spencer questioned the Police Department's assisting other agencies. Chief Baugh replied that was out of the City limits. Merit Board Requests - These requests were reviewed briefly. The City Clerk advised she is working on a pay scale to present to the Council. City Garage re: Safety Program - The City Clerk advised the City had never had an official safety program. Councilman Spencer asked what the conditions are specifically. The City Clerk said they are talking about the leaking roof (sky light) and electric pieces of equipment and possibly standing in water. Zoning Request - The request for re-zoning Old County Road was discussed as to spot zoning and affidavits not yet received. Mayor McKillop questioned how the Board vacancies would be handled. Councilman Spencer felt we should use those from before and any others that submit an application. Fire Department and E.V.E.R. Requests for Reimbursement - The City Clerk stated the course was required by the Fire Department and would come out of their budget. Council- woman Bennington questioned why it comes before Council if it's less than $1,000. and is coming out of their budget. The City Clerk said the request from E.V.E.R. was for glasses replacement and this type reimbursement has been done before for other volunteers. -2- City Council Workshop Minutes February 4, 1983 4.J ~ 1 ~ Public Works - Bid for Metal Building Addition - Councilwoman Bennington stated she had done some checking into construction trailers for between $4,000. and $10,000. Councilman Ledbetter said a 14 ft.. wide by 50 ft. could be a solution, or perhaps making a divider in the present building and partitioning off the necessary areas. Mayor McKillop suggested the City Clerk talk with Mr. Copeland with these alternatives and have him give us something before Monday night's meeting. Persimmon Place - Request to Assume Utilities - Councilman Ledbetter said that this man wants us to assume the electric bills for the lift station on private property and he didn't feel we should burden the people of Edgewater for something that man created to build his development. He said the man had never been promised after the construction was finished that the City would assume the responsibility. Councilwoman Bennington moved to adjourn the meeting, Councilman Asting seconded. Meeting adjourned at 12:30 P.M. Minutes submitted by: Lura Sue Koser -3- City Council Workshop Minutes February 4, 1983