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11-18-1981 - Special . . ..". ~~ '-J CITY OF EDGEWATER (J CITY COUNCIL SPECIAL MEETING November 18, 1981 Mayor Christy called the Special Meeting to order at 2:00PM in the Community Center. ROLL CALL Mayor Robert Christy Councilman Jacob Lodico Councilman David Ledbetter Coucnilman Wi,lbert Pendleton Councilman John Wilbur Present Present Present Present Present City Attorney Clay Henderson Police Chief Earl Baugh City Clerk Nancy Blazi City Manager Joseph Mitchell Excused Present Present Present Mayor Christy read the announcement of the Special Council Meeting: "Under the provisions of Ordinance 81-0-26, I hereby call a special meeting of the City Council for Wednesday, November 18, 1981 at 2:00PM in the conference area of the auditorium. The purpose is to consider and act upon a capital improvement program and to consider and act upon a proposal re: reimbursement for water/sewer line extensions. Signed, Joe Mitchell, City Manager." Mayor Christy continued by saying "under the charter Section 2-21, All meetings of the Council shall be held in the council chambers at City Hall, Community Center Building or shuffle-board club house or any other place designated by the Mayor. The Mayor did not call this meeting and did not designate it and under special Section 2-22 the spec~al meeting is called by the Mayor. Therefore this meeting is -adjourned, it is illegal " At this time, the Mayor left the Council table. Vice Mayor Lodico assumed the chair and said that the Council had given, the City Manager the authority to call special meetings. He then turned the meeting over to the City Manager. The City Manager said that if the Council were willing he would like to first discuss the public works aspect and to scan the memo of October 20, 1981, which sums up the questions in this portion of the meeting. The second portion of the meeting has to do with reckoning sewer and water reimbursement costs. In August, the Council was sent a report on the proposed road program utilizing the funds scheduled for the fiscal year 1982 budget. The Council had authoried Briley, wild to do a study on a bond issue and the City Manager had requested a recapitulation of the total capital expenditures facing the City, in order to get a per- spective on what a bond issue would cost if everything needed in the way of capital improvements were to be provided. A figure of approximately $10,000,000.00 had beep discussed. Broken down, that would be road paving in Florida Shores and elsewhere, $6,000,000.00; sewer line ex- tensions in Florida Shores $2,500,000.00; water line extensions in Florida Shores $125,733.00; and then various items of pump stations, water plant modifications, water main, industrial tract and wellfields. Adding these all up plus engineering fees and inflation the total amounts to easily $10,000,000.00. A bond issue, at this time, assuming the City could get a municipal rate of 10% would prove to be excessively costly to homeowners. It could increase rates as much as $36.75 per month on homeowners' bills. He suggested that the Council might wish to review other alternatives. On road paving it is possible to pave up to six miles of streets per year if there was an assessment. The City would pave the street and pay for one-third and the homeowners on each side would assume one-third each of the cost. If the City paid the entire amount, naturally there would be less paving done each year. Paving needs to be done in Florida Shores but there are also many sections of Edgewater that need surfacing. Councilman Pendleton requested another roll call because of the Mayor's refusal to participate in this meeting. Vice Mayor Lodico said that according to the charter, the Vice Mayor shall take over if the Mayor is not there and as soon as the Mayor comes in, he is to vacate the chair and the Mayor takes over. The Mayor is here and refuses to conduct this meeting. "I feel that he shouilld leave this building because he is here but not conducting the meeting. He is here in the audience." Ii. r ~ ~ Q ROLL CALL Mayor Robert Christy Councilman David Ledbetter Councilman Wilbert Pendleton Councilman John Wilbur Councilman Jacob Lodico Absent Present Present Present Present City Attorney Clay Henderson Police Chief Earl Baugh City Clerk Nancy Blazi City Manager Joseph Mitchell Excused Present Present Present Vice Mayor Lodico again stated for the record that the Mayor is in the audience and refuses to take the chair. Councilman Ledbetter said that as a citizen of Edgewater the Mayor has a right to attend the meeting. Vice Mayor Lodico said that the Mayor is present and has refused to take the chair and that should be on the record. The City Manager pointed out that the next major item, water lines to Florida Shores, can be provided during FY 1982. A program has been worked out by the Supervisor, Terry Wadsworth, if Council ',approves, without;, an assessment or an increase in rates. Other utility modifications can be made year to year and for example, we are in the process now of starting new wellfields. The main objective is to make these improvements without the necessity of a bond issue or a rate interest. On sewer line extensions we have a controversial situation. In heavy rain periods Florida Shores has flooding problems and the area will have to have sewers at some future time. The question is what kind of system would be best for the area and the cost factor. It is recommended that:lthe Council undertake an annual paving program, provide water to Florida Shores and that any plan for sewer would be postponed for the time being. The Council also will need to consider the possibility of assessments on the paving program. Mr. Earl Copeland, Supervisor, Street Department, spoke to the Council concerning paving methods. After talking to many people in the paving business, it appears to be a consensus of opinion that the soil cement method would be the least expensive. For concrete paving, contracted out it would cost about $116,160.00/mile for a 20-foot wide street. If the City tried to do the job themselves they would need to hire extra people but they pr'obably, ~courd do the job for less; 'money. The soil cement method would cost approximately $58,000/mile. There would also be a need to repair and/or replace culverts in parts of Florida Shores. The cost for repaving other streets in Edgewater would be about $4.00/ lineal foot for asphalt topping. The soild cement method was explained, and recommended as the best method to use. Mr. Bill Cross, representative from Briley, Wild, stated that the soil cement method is an excellent method of paving and the only problem is the appearance of cracks at points in the road. This does not deter from the effectiveness of this paving only from the looks. It is necessary to be careful to have a design mix because of different types of soil. Mr. Billups, Florida Shores, spoke about the potential for tremendous expansion in the area and that paved streets were good attractions for potential homeowners. He did not feel that front foot assessments were objectionable because it would improve property values and the home- owners should be able ,to pay over a period of time. Vice Mayor Lodico asked if there was anyone else from Florida Shores who wished to talk about the paving. Mr. Ed Yackel, Florida Shores, spoke about method of selecting the streets to be paved. He suggested possibly the streets with the most homes should be done first or the City could use an alphabetical selection. Mrs. Murphy, who said that she owned property in Florida Shores and should be allowed to speak; she was not allowed to vote when questions on Florida Shores were on the referendum even though she owned property there. She had no objection to assessment but' said that the City--wou"ld':more=,than get their money back on increased valuation. Mr. Walter Gross, Edgewater, asked about assessments for people who do not live in Florida Shores. Special Council Meeting 11/18/81 -2- r . I ,."",. . rI"", 1 '-J f..) The City Manager said that the program was to pave streets in Florida Shores and other areas of Edgewater and the City would pay for this paving. If the Council wished to assess Florida Shores property owners for construction of new roads, that would mean more streets could be paved. Councilman Ledbetter said that there used to be a road and bridge tax and the County gave some of the money back to the City to pave streets. Mr. Bline, Edgewater, said homes on paved streets are usually more ex- pensive than homes in areas that do not have paved streets. Mr. Macino, Florida Shores, spoke about how long it is taking to pave the streets and also the problem of vacant lots. vice Mayor Lodico said that he believed the Council had the authority to assess property owners for paving. He added "that he would like to make one more statement on this meeting. Section 2-21 refers to regular m~etings and this is a special meeting and the City Manager has the authority to call it~; There was more discussion from the audience concerning paving and assessments. Mr. Jack Spencer, Florida Shores , suggested opti.onal means of paying assessments. Mr.. Frank Opal told the Council there. should have been more notice of this meeting and that the information was not properly prepared. This should be put up for a vote by the people. Councilman Ledbetter suggested that the City Manager check on the assessed value of a home on a paved street versu~ one on an unpaved street. Mr. Anthony Veschusio, Florida Shores, asked if this would go out for bids on paving costs. The City Manager said that this would go out for bids unless we did it with City labor, in which case the cost of materials would go out for bid. The present budget has money for water expansion for all of Florida Shores. The question of paving needs to be decided by the Council as to the method of paving, the streets that would be paved, and the question of front foot assessment. Councilman Wilbur motioned to close this portion of the meeting to audience participation, seconded by Councilman Pendleton. The discussion on paving was closed. The Council next considered the program for extending water throughout Florida Shores. Mr. Terry Wadsworth, Supervisor of Utilities, presented the program to the Council. This is in line wi.th the DER permit. West of FEC, the area should be completed in about eight months. It wou.ld be done in two sections. The Council discussed various aspects of this proposed expansion. Councilman Wilbur moved to authorize the completion of the water system in Florida Shores as per program presented by the Utilities Supervisor, seconded by Councilman Pendleton. Upon roll call the motion CARRIED 4-0. There was also a brief discussion about fire hydrants and the cost of installation, and it was the Council's wish to provide stubs for future hydrant installation. The meeting continued with a discussion about sewer systems in Florida Shores. Mr. Bill Cross, Briley, wild, talked about various methods of installing sewers in that area. He spoke about a low pressure type system that has been installed in some areas in Florida. The initial cost of this method is not as much as the conventional method but there is additional cost to homeowners and also possibly higher maintenance costs. The system has not been in use long enough for accurate figures. There was a rather lengthy discussion about sewer installation in the Florida Shores area. The City Manager recommended that the Council consider tabling the paving program for more information and have Briley, Wild prepare a "pilot" area report for the low pressure sewer installation. The Council may wish to get more public input on the paving program. Special Council Meeting 11/18/81 -3- I . ....; ... '( . ~ t..) ~ouncilman Wilbur moved that the Council request more information on the streets and sewer improvrnent programs, seconded by Councilman Ledbetter. Upon roll call the motion CARRIED 4-0. The next question before the Council was arriving at a formula: of reiJrnburse- ment for utility installations if the Council wishes to enter such a formula, having to do with properties which are out of reach of the existing facilities. If a project were to be annexed, the City could put in the sewer and water and then bill each one who attaches on or require the developer to put in sewer and water at his expense. It would be convenient if we had some policy guide on this, according to Mr. Mitchell. Councilman Ledbetter said that the Council should discuss this at a workshop meeting. Councilman Pendleton agreed that more information was needed on this subject. Councilman Wilbur moved to have a workshop as soon as the information is ready, and Mr. Cross, Mr. Wadsworth and the City Attorney should also be present, seconded by Councilman Ledbetter. Upon roll call the motion CARRIED 4-0. Councilman Pendleton said that there had been a lot of discussion today about Florida Shores and Edgewater and there should not be a division between the two since it is all Edgewater where we live. Councilman Wilbur recommended that there be more advertising on a hearing on a possible proposed street assessment. The City Manager said that we could put this on for a regular meeting and get publicity for the meeting. Councilman Ledbetter said he would still like to have the Council consider a referendum on the subject of street paving. Councilman Pendleton moved to adjourn the meeting, seconded by Council- man wilbur. Meeting was adjourned. Minutes submitted by: Nancy Blazi Special Council Meeting 11/18/81 -4- . ~ . ~ , t' . ".,IU' , ,\1... "', ..,\'~ 'I ~..'" I "/, \\ <<;C.,. .~. A ~..,\ .e ., " "-" ~ tt~. ,,'" 1'...,. ~:,... A'nT~ST : . ~. ~ '. ~;;';'-i -';. ~:4 :' ,t' : ~ t, "- - .- l~ - " - . ~ Cl . 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