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07-14-2003 - Budget Workshop u 0 CITY COUNCIL OF EDGEWATER BUDGE T WORKSHOP JULY 14, 2003 6:00 P.M. COMMUNITY CENTER MINUTES CALL TO ORDER Mayor Schmidt called the Workshop to order at 6:00 p.m. in the Community Center. ROLL CALL Mayor Donald Schmidt Councilman James Brown Councilman Myron Hammond Councilwoman Harriet Rhodes Councilwoman Judith Lichter City Manager Kenneth Hooper City Clerk Susan Wadsworth Paralegal Robin Matusick Present Present Present Present Present Present Present Present PLEDGE OF ALLEGIANCE There was a pledge of allegiance to the Flag. MEETING PURPOSE The purpose of the Workshop was to discuss the FY 2003/2004 General Fund budget. City Manager Hooper made a staff presentation regarding several assumptions and issues concerning this proposed budget. He then went over the attached interoffice memorandum with regard to taxable value, problem areas, and specific budget issues. City Manager Hooper answered questions presented by Council. There was a discussion regarding the general fund reserve balance. City Manager Hooper went over the General Fund Overview of Fund Balance. City Manager Hooper then highlighted significant items in the General Fund Budget Summary. o o City Manager Hooper then went over the Police Department budget and answered questions presented by Council. There was a discussion regarding Consolidated Dispatch. There was then a discussion regarding every department head having someone beneath them that can do their job. Police Chief Ignasiak answered questions presented by Council. City Manager Hooper then went over the City Council budget and answered questions presented by Council. Mayor Schmidt would like to see the money for the Florida League of Cities Conference budgeted in, even if they don't all attend. Councilwoman Rhodes agreed. Councilwoman Lichter disagreed. Mayor Schmidt spoke about having money available for travel and per diem for those that attend a lot of meetings. City Manager Hooper spoke of there being money available for mileage reimbursement. He agreed to put a little more money into next year's budget. Councilwoman Lichter questioned if they are using the Volusia County Mediation Services. City Manager Hooper informed her they have mediated and saved the City some dollars. Councilwoman Lichter feels that if they are trying to keep everything as tight as they can that Volusia Day is not absolutely necessary to go up to Tallahassee. Councilwoman Lichter also mentioned giving a token of recognition but not necessarily plaques and possibly saving a little money there. Councilwoman Rhodes felt Volusia Day was wonderful. Mayor Schmidt reminded the Council to keep in mind that dollar amount is not the trip up there. That is just their contribution to be part of the entire thing. Councilwoman Rhodes felt the Employee Appreciation and Volunteer Dinner need to be a priority. City Manager Hooper agreed with the Volunteer Dinner but mentioned mixed reviews he has gotten regarding the Employee Appreciation dinner. Councilwoman Rhodes suggested possibly another way to show their appreciation. City Manager Hooper commented on the cook off at the YMCA. Mayor Schmidt feels they should allocate something. Page -2- Council Workshop July 14, 2003 o o There was further discussion regarding the Volunteer Dinner. There was also further discussion regarding the donations made by Council to other organizations out of the City Council Promotional budget. City Manager Hooper then went over the City Manager Depart~ent budget. Councilwoman Rhodes commented on the 20% pay cut City Manager Hooper took last year and she wants him to go back to where he was before. Mayor Schmidt agreed. City Manager Hooper spoke of the money Paralegal Matusick is saving by handling a lot of the legal matters. Mayor Schmidt questioned if there is anything that she needs. City Manager Hooper spoke of a computer upgrade that is occurring. City Manager Hooper then went over the Finance Department budget. Councilwoman Rhodes expressed concern with there being one less person in the Finance Department and asked Acting Finance Director Jon Williams how this is going. Mr. Williams explained they are getting through it okay. He spoke of educating staff. There was further discussion regarding the Finance Department personnel. Mr. Williams answered questions presented by Counc~l with regard to his budget. City Manager Hooper then went over the Planning and Zoning Department budget. Chief Planner Darren Lear answered questions presented by Council with regard to his budget. City Manager Hooper then went over the Economic Development Board budget. Counc~lwoman Lichter spoke of three small industrial areas in Edgewater that need help. There was a five-minute recess at this time. City Manager Hooper then went over the Personnel Department budget. Page -3- Council Workshop July 14, 2003 o o Personnel Director Debby Sigler spoke of besides having the cook off at the YMCA, she is also presenting certificates to employees on their anniversaries. One of the local restaurants had lunch for all of the employees. She tries to do this a couple of times a year. They try as much as they can through donations of the department directors to try to do things like this. They are also putting up an appreciation board. City Manager Hooper then went over the City Clerk Department budget. Mayor Schmidt spoke of City Clerk Wadsworth finding a way to upgrade her computer in this year's budget. There was a brief discussion regarding the Elections causlng an increase in the City Clerk budget. City Manager Hooper then went over the Other Governmental Services budget and answered questions presented by Council. City Manager Hooper then went over the Fire Department budget and answered questions presented by Council. Civil Defense is now budgeted with the Fire Department. City Manager Hooper spoke about being headed towards the joint use of the Police and Fire impact fees on a new building. City Manager Hooper then spoke about the Code Enforcement budget and answered questions presented by Council. Captain Steve Cousins also answered questions presented by Council. There was a discussion regarding the temporary kennels at the Field Operations office on Park Avenue being adequate. City Manager Hooper then went over the Building Department budget and answered questions presented by Council. Building Official Dennis Fischer also answered questions presented by Council. City Manager Hooper then went over the Public Works Department budget and answered questions presented by Council. Director of Environmental Services Terry Wadsworth also answered questions presented by Council. There was a brief discussion regarding paving. Mayor Schmidt feels they need to keep an eye on 35th Street. Page -4- Council Workshop July 14, 2003 <) o City Manager Hooper then went over the Leisure Services Department budget and answered questions presented by Council. Leisure Services Director Jack Corder also answered questions presented by Council. There was a discussion regarding beautification, beautifying more medians on U.S. #1 and beautification to be done on S.R. 442. City Manager Hooper informed Council they will look at the Enterprise Funds on Thursday, July 17th. Mayor Schmidt stated rumor has it the Governor may be in town on Thursday. He asked if they could put the Thursday meeting before their Monday meeting at 5:30 p.m. After discussion of when to hold the next Workshop, it was determined the meeting would be held on Thursday, July 17th at 7:30 p.m. City Manager Hooper informed Council of what will be discussed at the next Workshop. At the July 21st meeting he is going to ask Council to authorize him to advertise the millage rate of 6.95 mills. The rolled back rate is 6.402. ADJOURNMENT There being no further business to discuss, Mayor Schmidt adjourned the meeting at 8:05 p.m. Minutes submitted by: Lisa Bloomer Page -5- Council Workshop July 14, 2003