08-10-1983 - Workshop
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CITY OF EDGEWATER
FY83-84 BUDGET WORKSHOP
August 10, 1983
CALL TO ORDER
Vice Mayor Gigi Bennington called the workshop to order in
Mayor Ledbetter's absence.
ROLL CALL
Mayor David Ledbetter
Councilman Melbourne Wargo
Councilwoman Gigi Bennington
Councilman Neil Asting
Councilman Jack Spencer
City Attorney Jose Alvarez
City Clerk Connie Kinsey
Police Chief Earl Baugh
Excused
Present
Present
Excused
Present
Excused
Present
Present
The Council continued the discussion with Chief Baugh from where
they left off when recessing the day before.
Machinery & Equipment - The Chief explained there are two vehicles
he has to get rid of.
Councilwoman Bennington suggested the car that is being used by
the office staff to go to the post office and occasionally is
taken for trips, be transferred to the Police Department and one
of the cars they can not use for police business could be used
for'the occasional use. It was agreed that this is a good idea.
There was further discussion about the Florida Highway Patrol cars
the Chief had earlier told the Council about.
The consensus of the discussion was to get rid of one car, trade
one car for the Diplomat and purchase two police vehicles, perhaps
from the Florida Highway Patrol.
It was agreed to put $6,000 in this category for the purchase of
vehicles and $4,000 more for other equipment that might be needed
during the year, such as walkie talkies.
At this time there was discussion regarding the need for more
room for the Police Department. Chief Baugh explained he wanted
funds appropriated for a larger building, or the purchase of a
mobile trailer to park in the alley next to the department.
Councilman Wargo mentioned that he has received complaints regarding
the condition of the fire house on Mango Tree Drive. He added he
would like to look into this, suggesting that the room now used
for Rescue be used for the Police Department and Rescue be moved
to the fire house.
There was further conversation on this subject.
ment that the use of the room next to the Police
give them some breathing room, until perhaps the
some grant money for a new building.
It was the agree-
Department could
Chief can obtain
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Councilwoman Bennington suggested that funds be put in reserve
for use to build a new station. $6,000 was the figure put in
for a building.
It was agreed to add $2,000 in Repairs & Maintenance for the
renovation of the Civil Defense/Rescue room.
Councilman Spencer reminded the Council we still have to appro-
priate some money for the traffic light. It was agreed to add
$4,000 to the Repair & Maintenance category under Other Govern-
mental Services.
Public Works
Earl Copeland, Public Works Superintendent, was present to dis-
cuss his budget with the Council.
The first item of discussion was the cleaning of Florida Shores
drainage canal. Mr. Copeland explained this is going to be a
rather expensive project, if Mosquito Control is no longer going
to take care of it. From his research $10,000 is going to be close.
The salary figure represents nine employees and nine month's of
Mr~ Copeland's salary. It was agreed that perhaps next year a
formula could be developed for budgeting the department heads'
salaries.
Other Contractual Services - $32,000 is appropriated for paving
and recapping of streets. The City is going to be receiving funds
for this. Councilman Spencer stated that he does not believe this
money can be used for cleaning of the ditches or canals. This is
going to be looked into.
Vehicle Repairs - Note: Side A of Tape #2 did not have anything
recorded on it. Side B of Tape #2 picked up with a conversation
regarding the road paving project assessment. Mr. Copeland stated
that if it was possible to get rid of the backhoe on a trade right
now, we could get a pretty good trade amount.
Councilwoman Bennington suggested that we buy, outright, one piece
of equipment and finance the other piece. There was further dis-
cussion regarding the cost of graders and backhoes and whether the
City should enter into lease-purchase agreements or buyout right.
A $60,000 figure was agreed upon.
It was agreed that some money should be put in reserve for a piece
of needed equipment for next year. The $60,000 figure was increased
to $72,000.
Councilman Spencer suggested a news release concerning the millage,
the budgetary needs; explaining why we have done this the way we do.
It was agreed this would be much better than Mrs. Kinsey having to
answer questions from each and every news reporter.
Code Enforcement
Councilwoman Bennington pointed out the salary figure will not be
correct, whether we keep Mr. Bradshaw or not. The figure presently
includes the Building Official and one secretarial salary.
Travel & Per Diem - It was explained this includes seminars and
the expenses involved. $1,500 was agreed upon.
Communication Services - Telephone expenses $500. , Repairs & Main-
tenance was set at $200. This would cover repairs to typewriters,etc.
Printing & Binding - Various forms that will be needed, $800.
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Other Current Charges & Obligations - Advertising costs, for
a secretary or perhaps an official.
Office Supplies - It was explained most of the expense involved
presently will be for setting up the office.
Councilman Spencer suggested this budget be left as recommended
at $41,000.-
Fire Department
Mrs. Kinsey explained the Fire Department people did not go over
each individual item, they took the entire budget from last year
and increased it by 10%. She and Mrs. Ricke1man, however, did
make a few adjustments, due to the categories they had already
overdrawn this year.
Councilman Spencer proposed that because the Fire Department
under spent their budget, he would like to cut out $8,000, however,
he would like to add $15,000 in reserve for a fire truck. His idea
is that going with an 11% increase in the millage should cover all
of the needed expenses.
Councilman Wargo suggested staying with the figure recommended.
Councilman Spencer suggested taking $8,000 out and putting it in
as a separate item in reserve. Arriving at the $8,000 by taking
$1,000 from Utility Services, $5,000 from Repairs & Maintenance,
$4,000 from Buildings. After making the deletions, it was agreed
to put $10,000 in reserve rather than $8,000.
Councilwoman Bennington asked if Mrs. Ricke1man can total up all
of the departments, to give the Council an idea of the total budget.
It was explained the salary figures are not all compiled at this
point.
Councilman Spencer informed the Council that the Port Authority
figure is approximately $34,000, which should be added to the
Parks & Recreation budget.
Councilman Spencer began reading all of the totals from the
department sheets: City Council $35,633; Finance & Administration
$125,410; Legal Counsel $44,850; Planning & Development $52,914;
Other Governmental Services $123,700; Law Enforcement $445,366;
Fire Control $66,000; Code Enforcement $41,000; Civil Defense $4,335.
EVER $14,880; Public Works $353,930; Library $22,030; Parks & Recre-
ation $249,435; Special Recreation $26,050. The total of all of
the General Fund departments is $1,606,481.
Revenues total to $1,729,698. Councilman Spencer did some calcu-
lating to determine the millage figure. He went over th~ process
involved with the Council. He and Mrs. Ricke1man repeated this
process together several times. It was requested that Mrs. Rickelman
go over all of the figures and changes and review- this with"the
Council tomorrow before this is prepared to go to the County.
Mrs. Kinsey went over the budget schedule with the Council.
It was the feeling of the Council to keep the millage rate down
as low as possible, even if it has to be raised to meet with the
necessary expenditures.
Councilman Spencer made a motion to recess this meeting until
after the special meeting tomorrow and Mrs. Ricke1man has completed
checking the figures, being seconded by Councilman Wargo. Motion
CARRIED.
Minutes submitted by:
Debbie Sigler
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