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07-06-1983 - Special a (.) u CITY COUNCIL OF EDGEWATER SPECIAL MEETING JUL Y 6, 1 9 8 3 Mayor Ledbetter called the Special Meeting of the City Council to order at 10:00 A.M. in the Community Center. ROLL CALL Mayor David Ledbetter Councilman Melbourne Wargo Councilwoman Gigi Bennington Councilman Neil Asting Councilman Jack Spencer Present Present Present Present Excused City Atty. Jose' Alvarez * Present F & A Director Connie Kinsey Present City Clerk Nancy Blazi Present Police Chief Earl Baugh Present Mayor Ledbetter announced that the purpose of the Special Meeting was to consider and take action on the following items: (1) Bills and Accounts (2) Resolutions appointing two members to the Parks and Recreation Board and one member to the Building Code Board (3) Request from Police Chief to purchase Base Station (4) Proposed Merit Pay Plan Bills and Accounts Councilwoman Bennington motioned to pay the bills, seconded by Councilman Wargo. Upon roll call motion CARRIED 4-0. Resolutions In the absence of the City Attorney, the City Clerk read the following resolutions;:: RESOLUTION 83-R-52: A RESOLUTION APPOINTING TWO MEMBERS TO THE PARKS AND RECREATION BOARD OF THE CITY OF EDGEWATER, FLORIDA TO FILL VACANCIES FOR UNEXPIRED TERMS; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. This resolution appoints Ann Thomas and Robert Griesse to the Parks and Recreation Board. Councilman Asting motioned to adopt the resolution, seconded by Councilwoman Bennington. Upon roll call the motion CARRIED 4-0. RESOLUTION 83-R-53 - A RESOLUTION APPOINTING ONE MEMBER TO THE BUILDING CODE BOARD OF THE CITY OF EDGEWATER, FLORIDA, TO FILL A VACANCY FOR AN UNEXPIRED TERM; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. This resolution appointed Fred Vanzin to the Building Code Board. Councilwoman Bennington motioned to adopt the resolution, seconded by Councilman Asting. Upon roll call the motion CARRIED 4-0. Request for Base Station Councilman Wargo motioned that the Council revert to a Committee at the Hall and talk it over with the Police Chief, seconded by Councilwoman Bennington. Upon roll call the motion CARRIED 4-0. Councilman Wargo asked the Chief what the total cost of this project would be. Chief Baugh replied that the base station was $2500.00 and the cost for conveFting for the Street Dept. would be $655.00 and for the Water and Was~ewater Dept. $576.00. The Chief did not have the figure for the Parks and Recreation or for the vehicle used by City Hall. It would be, approximately $1531.00 for the conversion of all the radios. (.) u Chief Baugh also suggested that the receiver presently in the former City Manager's office be put in the Utility Office so that the office could dispatch directly to the field units. Councilwoman Bennington asked if the other departments are willing to assume the cost of conversion. Mrs. Kinsey said that the Street Dept. only wanted to spend half the amount. Mr. Wadsworth, Utilities Dept. was willing to assume the full cost of his department's share of conversion. Chief Baugh said that it would take at least three months to make the conversion and if Council wished to put the cost into next year's budget for the conversion of the radios it might work out better. However, he added that the cost of the base station is probably the lowest they could ever pay for a base station. Councilman Asting asked if there had been emergency situations where the other departments had interferred with police communications. Chief Baugh sited two recent occasions where the policemen had used their walkie talkies and the departments cannot hear them on their radios so they continued to use the radio and the policemen had to go through the New Smyrna Beach dispatcher to reach the Edgewater dispatcher. In situations where seconds count, this extra time creates a serious problem. Mayor Ledbetter noted that it seemed like a lot of the taxpayer's money would be spent on this additional base station just for a couple of calls that took a little extra time. Chief Baugh said that these were the most recent incidents but there have been other times that this has happened and he would not like to see, for example, someone with a heart attack where emergency response was delayed because of a problem reaching the dispatcher. Councilwoman Bennington asked why the entire cost of the base station and the conversion was not included in the Federal Revenue budget. Chief Baugh replied that he had thought everything could be done for that one price. Mayor Ledbetter asked the Chief when the City applied for a license for a new channel. Chief Baugh replied that it was approximately a year ago. Mayor Ledbetter noted that the Council had not been consulted or advised that this request had been made. Councilman Asting noted that the City had a City Manager at that time and probably he did not feel it was necessary to bring this before the Council. It is also obvious that the City Manager did not include the cost of conversion in the other department budgets. Councilwoman Bennington said that she believed the Council should have more informa- tion from the other departments, in writing, of their willingness to share the cost of this conversion. She added that she would like to see this done by all departments when large purchases were anticipated that affected other departments. Councilman Asting motioned that this subject of the base station be tabled until the full Council can make a decision, seconded by Council- woman Bennington. Upon roll call the motion CARRIED 4-0. Chief Baugh said that he would also get the prices on conversion for the Parks and Recreation and City Hall. * (Attorney Alvarez arrived at the meeting 10:15) Merit Pay Plan Mrs. Kinsey requested that Mrs. Debbie Sigler be called to speak to the Council on this plan since she has worked with the Merit Board in establishing this proposed plan. Mrs. Sigler pointed out some additional amendments that had been proposed since Council received their package. On page 2 under Merit Increases Step A to Step B should be changed from six months to one year. This step could be affected by the first evaluation but it should not be mandatory. At the end of the following paragraph, the sentence that calls for a two step increase should be changed to read "he is to be rewarded accordingly." Special Meeting July 6, 1983 - 2 - .. Q o ., Mrs. Sigler continued by explaining that Department Heads wished to remove the automatic increase after the probation period. Employees receive all the benefits after probation and this is considered sufficient by Dept. Heads. An employee would be hired at an unclassified rate for the first thirty days and then the Supervisor would know how qualified the employee is to be classified at a particular grade and rate which would be higher than the rate the employee was hired at, so that in effect, once the employee was classified there would be some pay increase. Also on Page 2 under promotions, in the first paragraph, anniversary date had been changed to benefit date and both these should be taken out of the paragraph. These dates do not change. Again on page 3 (3.) the first part of that sentence should be deleted and the sentence should start with the word Promoted. Under the section on Demotions - No. 2 add after classification, whichever applies. The last paragraph under Demotions which mentions a new anniversary date , should be changed by deleting the first part of that sentence and starting the sentence with the word Demoted . Councilman Wargo asked when this pay plan was supposed to go into effect. Mrs. Sigler said that would depend on Council approval, but it would be helpful if it was adopted if this could be done before the budgets are set so that the Departments would have a clearer picture of salary requirements. Councilman Asting motioned that the proposed pay plan be prepared in final form for Council approval or disapproval, seconded by Council- woman Bennington. Upon roll call the motion CARRIED 4-0. (for 7/18 meeting) Councilman Asting motioned to adjourn the meeting, seconded by Councilwoman Bennington. The meeting was adjourned at 10:45 a.m. Minutes submitted by Nancy Blazi ~tP~~ Myer p .j CJd-9~_ ~ - /~~~;?, cilman Zone ~ ~ ~ . .7t~(:.et'Jrio ~ Councilman Zont/3 f--~ Councilman Zone 4 ATTEST: (~-' - - ~~ Approved this:/1 day of ~~~~ Mayor ./ - 3 - Special Meeting July 6, 1983