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06-16-1983 - Special ., (.) u WORKSHOP CITY COUNCIL OF EDGEWATER WORKSHOP AND SPECIAL MEETING JUNE 16, 1983 MINUTES Mayor David Ledbetter called the Workshop of Council to order at 1 :12PM in the Community Center. The Workshop was called to discuss the Part-Time City Engineer position. ROLL CALL Mayor David Ledbetter Councilwoman Gigi Bennington Councilman Neil Asting Councilman Jack Spencer Present Present Present Present City Attorney Jose' Alvarez City Clerk Nancy Blazi Pol ice Chief Earl Baugh Excused Present Present Also present was Mr. Sam Tucker, an appl icant for the position of Part-Time City Engineer. Councilman Asting moved to recess the Workshop to go into the scheduled 1 :15 PM Special Meeting. Councilman Spencer seconded the motion. Meeting was recessed. SPECIAL MEETING Mayor David Ledbetter called the Special Meeting to order at 1 :15 PM in the Community Center. This meeting was called due to the health condition of the Building Official. ROLL CALL Mayor David Ledbetter Councilwoman Gigi Bennington Councilman Neil Asting Councilman Jack Spencer Present Present Present Present City Attorney Jose' Alvarez City Clerk Nancy Blazi Police Chief Earl Baugh Excused Present Present Mayor Ledbetter stated this meeting was called due to the emergency with the Building Official's health for Council to discuss and take action on the authority for a temporary replacement in the Building Department. Mayor Ledbetter said that due to the fact that Mr. Bradshaw was released from the hospital this morning and will be back to work on Monday, he would suggest a motion to take no action on this. Councilman Spencer said a situation 1 ike this could occur in the future and Council should consider what would happen in those circumstances, such as someone becoming famil iar with his duties. Councilman Asting stated he felt we should have someone on a standby basis to step in when necessary. Councilwoman Bennington said she'd contacted a member of the Building Code Board and asked if anyone on the Board was qual ified to do it and was told that only one member was qual ified and he didn't have the time to do it, but held given her two names, Ray Hester and Lorin Coppock. She'd contacted Ray Hester and he told her he was retiring and wouldn't be able to do it, and when she contacted Mr. Coppock, he wasn't home and she talked with Mrs. Coppock who said she felt he would do it on an emergency basis. Councilman Asting said we'd have to come up with some amount for remuneration for someone on an emergency basis. Mayor Ledbetter said he could do the building inspection but not electrical and plumbing. Councilwoman Bennington stated the Building Code member also suggested Mr. Charl ie Murphy. Mr. Robert Christy,memberoftheaudience,suggested the Engineer that is being considered do these inspections since he has to have this background to be an Engineer. Councilman Spencer said that's one thing they can talk with Mr. Tucker about but perhaps if licensed inspectors are available it might be more desirable. He questioned if there was a need to advertise. Councilwoman Bennington did not feel there was a need to adver- tise unless Mr. Bradshaw was out for an extended period of time. Q Q Councilman Asting moved that Councilwoman Bennington follow up on Mr. Coppock and report back to Council to see if he's available. Councilwoman Bennington said she'd report at Monday's regular meeting. There was a discussion about how a reimbursement could be determined. Mr. Dana Armstrong, a member of the audience, asked if Mr. Bradshaw is a Building Inspector or a Building Official. Mayor Ledbetter said he is an Official. Mr. Armstrong said if he's an Official he has the prerogative of choosing between the trades unions and organizations in Edgewater if he has the qualifications under the Southern Standard Building Code. Councilwoman Bennington seconded the motion for discussion, and said when they have the workshop with Mr. Bradshaw they can go over all the alternatives. Councilman Spencer referred to the problems Mr. Coppock had with New Smyrna Beach but had no objections to Councilwoman Bennington's checking to see if he is available but would not make any kind of commitment. Motion CARRIED 3-1. Mayor Ledbetter voted NO. Councilman Spencer moved that the Special Meeting be adjourned. Councilman Asting seconded the motion. Meeting was adjourned. WORKSHOP Mayor Ledbetter called the Workshop of Council back to order at 1 :30 PM. Mr. Sam Tucker stated he has submitted his resignation to Volusia County as a full time employee to be effective July 8, 1983. He said it's possible he could be avail- able before that time by taking leave. He said he is still interested in the position of part-time City Engineer for the City of Edgewater. Councilman Spencer asked the City Clerk to verify that there is no problem as far as the County is concerned. He also asked about the response from Briley, Wild to City Attorney Alvarez's letter regarding the Cityls plans to hire a Part-Time City Engineer. Mayor Ledbetter asked Mr. Tucker the hourly rate quoted and he said he had left that open for discussion and negotiation. Mayor Ledbetter said he felt the consulting engineers would have to handle water and sewer due to Ordinance 400. Councilwoman Bennington asked Mr. Tucker about fill ing in for the Building Official and he said he doesn't consider himself an expert on electrical and plumbing and a repre- sentative from the electrical trades or plumbing trades is a means of getting temporary help. Councilman Spencer asked if Ordinance 400 pertains 100% to all extensions and replace- ments of pipes in the systems or is it related only to the sewer treatment and water plant. Mayor Ledbetter said he interpreted the ordinance as the system as a whole. Mr. Tucker said he felt consulting engineers were to be available for protection of the bond buyers so that there was no misuse,or inoperable or inefficient systems. Mayor Ledbetter said before any change can be made, two-thirds of the bond holders have to concur with that change according to Ordinance 400. There was a continued discussion on Ordinance 400. Mayor Ledbetter said the drainage system in Florida Shores would be one of the main interests, plus some of our subdivisions that have drainage problems. Councilman Asting suggested Mr. Tucker be available for site plan reviews. Mayor Ledbetter said the budget needs to be checked for funds available for a City Engineer and held also 1 ike to see the zone one seat filled before definite action is taken. Councilman Spencer suggested Council could take action on Monday night at the regular meeting since the Workshop is being held today. Councilwoman Bennington didnlt feel it would be beneficial to wait until after the election since these four members of Council are the ones who have talked with Mr. Tucker. -2- City Council Workshop. and Special Meeting June 16, 1983 Minutes ~ o ~ Councilman Spencer suggested that Department Heads who need the Engineer's services should request this through the office of the City Clerk. Councilwoman Bennington suggested going with an hourly salary since budget preparation for next year will begin soon and they can determine if it's more beneficial to put him on a retainer or to put him on an hourly rate. Councilman Spencer said he'd requested that the subject of part-time City Engineer be put on the agenda for next Monday night's regular meeting and Council can take action at that time if they desire to do so. He felt there should be an agreement drafted between the City and the part-time Engineer. Councilman Spencer proposed $20.00 an hour for Mr. Tucker's services which would include his providing his own transportation and no remuneration for mileage.and as a part-time employee he would not be el igible for City benefits. Councilman Asting asked about City business outside the City 1 imits and he felt this should be considered. There was a discussion as to just what circumstances would warrant his travel out of the City 1 imits on City business. Councilman Asting felt Council authorization should be obtained if there's a request to attend a conference or seminar. Council members discussed the possibil ity of the Engineer's using the official City car. Councilman Spencer said he wanted a very simple, uncompl icated agreement without the necessity of a lot of recordkeeping. Councilman Asting felt the agreement should be drawn up by the City Attorney in a draft form. Mr. Tucker said he understood that transportation to and from his home to the City would be his responsibil ity and then an arrangement made of either using his car within the City or using a City car. Councilman Spencer felt the agreement should. include a statement as to the kinds of duties he should perform. Councilwoman Bennington said the City Attorney could review the Briley, Wild contract to see what items we aren't locked into with them. Councilman Spencer said he preferred tell ing Briley, Wild the things this Engineer will do and then let them tell us if they have an objection. Mr. Tucker said he felt he could do the subdivi~m .reviews without sending them to Briley, Wild which should be a considerable savings. Mr. Tucker said he didn't feel day to day requirements would fall under Ordinance 400. Mayor Ledbetter stated there would not be a regular meeting on July 4th due to the holiday but a meeting would be called one day that week and there would be a full Council by then and a financial statement would be available and the agreement could be acted upon at that Special Meeting. This would give the City Attorney time to draw up the agree- ment and present it to Mr. Tucker and to Council for their review. Council members discussed the hourly rate and agreed that $20.00 could be used to work up a financial figure. Councilman Asting suggested the City Clerk contact the City Attorney and give him the information discussed here and request he start working on a draft agreement. Council agreed they'd 1 ike to have this available by Friday, June 24th, for distribution to Council. Mayor Ledbetter noted that will also give the City Clerk time to come up with a financial figure and the new Council member will have it also. Mr. Tucker asked if copies are available of the City Charter and an organizational chart. City Clerk Nancy Blazi said she'd get the information for him. Mr. Tucker asked if the designation of a City Engineer is included in the Charter and Councilman Asting said no. Councilman Asting said the position would be responsible to the City Council through the City Clerk. Councilman Spencer said it would also be as a consultant to the Department Heads and to the City for site plans and drainage problems. Mr. Tucker said there was a meeting of County Council that afternoon on the proposed 4c gasoline tax and asked if Council had taken action on it. Councilman Asting said they passed a resolution opposing it. Mr. Tucker said if it does pass there would be some funding and it could include drainage and re-surfacing and other projects. -3- City Council Workshop and Special Meeting Minutes June 16, 1983 .. Q o There was a continued discussion on the pros and cons of the gas tax and its influence on economy. ~. Councilwoman Bennington moved to adjourn the meeting. Councilman Asting seconded the motion. Meeting was adjourned. Minutes submitted by: Lura Sue Koser ATTEST: ~t: ~. C ITY CLER~ --}' ~ -- Approved' tl1 i 5 If. day of cI~Jt~li;3' MAYO'R ~. ~~- MR. v' lij/f/~~MA~/'l COUNCILMAN - ZONE ONE ~ .~.~~ COUNCI~MAN - ZONE TWO c:J COUNCILMAN - ZONE FOUR ~~ \! 7du . r ~ -4- City Council Workshop and Special Meeting Minutes June 16, 1983