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03-11-1999 vow 1 RECREATIONAL AND CULTURAL SERVICES BOARD MARCH 11, 1999 7 :00 PM EDGEWATER CITY HALL MINUTES ROLL CALL /CALL TO ORDER The first meeting of the Recreation and Cultural Services Board was brought to order by the Director of Parks and Recreation/Maintenance, Jack Corder. Roll call was taken and those present were: Thomas Tipton, Shirley Pittman, Maurice Remillard, Michael Visconti, and Michael Tanksley. Also present was Adelaide Carter, liaison of the Economic Development Board. OLD BUSINESS There were no old business agenda items. NEW BUSINESS Introduction of Members Mr. Corder stated that due to this being a newly combined Board, we presently do not have a Chairman or Vice Chairman, and therefore, he would act as the Chairman for a month, possibly two, until the Board members get acclimated with each other, and elections can be held then. He then asked for all the members to introduce themselves. Review and establishment of by laws for Recreational and Cultural Services Board Mr. Corder stated the first thing to be done with the by laws was to establish the membership and terms for the new Board. He stated this is a seven (7) member board, with two (2) members serving a one year term, three (3) members serving two year terms, and two (2) members serving three year terms. The board member names were put in a hat, and selected randomly for these terms. The results were as follows: The one year terms will be held by Shirley Pittman, and the newest member, whose position is presently vacant. The two year terms will be held by Maurice Remillard, Michael Visconti and Michael Tanksley. The three year terms will be held by Glen Murphey and Tom Tipton. In terms of reworking the by laws, Mr. Tipton suggested just adding the major duties and functions of the Beautification Board and adding historical and activities to what the Recreation Board already had. Mrs. Pittman agreed that getting the major duties of all on one piece of paper would be helpful for a final approval to be sent to Council. She noted that the majority of the bylaws for both boards were basically the same, except for the duties and goals. The secretary agreed to combine the by laws to include everyone's duties, and bring it back to the next meeting for approval by the Board. The Board also Recreational & Cultural Services Board March 11, 1999 agreed that this new board would meet on the 2 Thursday at 6:30 PM every other month, in the Edgewater City Hall Conference Room. Mr. Corder noted there may be many times that we would call a special meeting, due to there being more areas to cover now, but meetings were kept on a bi- monthly basis at this time. The Board agreed they would have a meeting next month in April. Update on projects Boards have been working on. Mr. Tanksley asked how meeting bi monthly would affect the beautification awards, which have been given out on a monthly basis. Mr. Corder stated that could still be done, and possibly an ad hoc committee could be the ones to choose the residences and bring the selections back to the Recreational and Cultural Services Board for final approval. He stated this would be worked out somehow. Mr. Visconti noted that the beautification award signs needed to be repainted and Mr. Corder stated that would be taken care of. Mr. Visconti also suggested perhaps we could give some sort of recognition to those people and businesses, making an attempt to beautify their property, and Mr. Corder suggested a certificate of recognition may be appropriate. Mr. Corder explained the status of the D.O.T. permit for the beautification of the medians at the northern end of U.S. 1. He showed the Board the latest letter, which is asking for more explanations and changes in the design. He stated they have changed some of their regulations, and now our plans need to be changed again to comply with these. Some of these areas of change include removal of some of the trees that were planned, change in the type of mulch, exact location of the jack and bore under the highway, and the spray plan of the irrigation system. He stated there was also money budgeted for the median south of Roberts Road, which he believes he can get completed by the end of this year. Mr. Corder then proceeded to show the Board the design plan for the gymnasium recently completed by McKim & Creed. Mr. Tipton asked if it is still a city of Edgewater building at this point, and Mr. Corder said it is and that any future YMCA funds, received will expand onto this building. He stated he still anticipates to have ground breaking on the gymnasium some time this summer. He reviewed what the building would include: full size basketball court, bleachers, fitness room, racquetball courts, combination teen/senior room, aerobics room, locker rooms and office space. Also, the facility will have a full kitchen, which will allow the building to be used as a shelter. Mr. Visconti asked if there would be any type of stage in the building for shows and Mr. Corder said they could possibly purchase a portable stage, however, an amphitheater is being planned for the outside complex area. Mr. Corder proceeded to the recreation activities, and stated we have 37 Little League baseball teams this year. He stated the newly expanded Babe Ruth field at Whistle Stop Park is getting a good work out with 5 teams in the newly formed adult baseball league which the Mayor started, 6 teams with the Babe Ruth league and 6 teams from the men's senior over 65 league. He said he is going to contact the E.P.A. and check on the possibility of using the old dump site as a possible new field to alleviate the extensive usage of the Babe Ruth field and to expand on the adult baseball league. Recreational & Cultural Services Board March 11, 1999 *Now Nvso Mr. Corder asked Mr. Tanksley if he had any guidelines or literature regarding historical preservation and he replied that New Smyrna already has an ordinance on the books regarding historical preservation. Mr. Tipton stated he would get a copy of the New Smyrna ordinance and bring it to the next meeting. He noted New Smyrna is presently in the process of expanding their historical district. Mr. Tanksley stated he and Lynne Plaskett had previously looked at starting a historical district for Edgewater and the Turnbull Plantation needs to definitely be looked at and considered. Mr. Corder stated there are also many homes in Edgewater with historical value that we should not let be destroyed. Mr. Corder stated we need to get some sort of ordinance on the books in Edgewater. Mr. Tipton stated there are many areas in New Smyrna and Edgewater that have yet to be explored that are believed to be historical sites. ADJOURNMENT There being no further business, Mr. Tipton moved to adjourn, seconded by Mr. Tanksley. Minutes submitted by Barb Kowall Recreational & Cultural Services Board March 11, 1999