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04-21-1983 - Workshop / ~ .- ~ o , CITY OF EDGEWATER Council Workshop April 21, 1983 CALL TO ORDER: Mayor McKillop called the workshop to order at 9:00 A.M. in the Community Center. ROLL CALL: Mayor McKillop Councilman Ledbetter Councilwoman Bennington Councilman Asting Councilman Spencer City Attorney Alvarez City Clerk Blazi Police Chief Baugh Present Absent Present Present Present Excused Present Present Police Chief Baugh was excused from the meeting at this time, to return for the review of his department. Water, Wastewater, Field Operations Mr. Terry Wadsworth went over his departmental chart with the Council. He explained that he has recently lost one employee, and showed the Council the changes that have been made as a result of this. He answered various questions regarding the personnel. In answer to Councilman Asting's question regarding licensed personnel, Mr. Wadsworth stated that in the Wastewater Department, three employees are licensed, all but one in the Water Department are licensed. He and one other employee, Dennis Norman, are both dual licensed and are able to fill in in both departments if necessary. He stated that they meet the state regulations in licensing. Councilman Asting asked what construction is under way at the present time? Mr. Wadsworth explained that the primary objective presently is getting water all throughout Florida Shores. He is coordinating this with Mr. Copeland, Public Works Supervisor. Councilman Spencer questioned how much more has to be done before this is complete? Mr. Wadsworth explained that there are two ways of seeing this; as far as water service available, the entire west side of the shores, west the FEC tracks has water available, this doesn't mean the pipes are installed. We want to have the east side of the shores done by the end of this fiscal year, He feels that we are going to have to raise the impact fees, but he would like to provide service to all of the people in the shores and go ahead and sign them up at the existing rate, give them a break for the taxes, etc. which have already gone to the services that they have not received. As far as short term goals, getting water to all of Florida Shores is one. There was a discussion about the 2" and 6" lines and Mr. Wadsworth stated that most of the trouble areas have been taken care of, and this has been a top priority. ~ ~ o , Councilman Asting questioned the condition of his equipment. Mr. Wadsworth stated that all of his equipment is operable. The backhoe and ditch witch have both recently had some work done on them. He did have budgeted enough money to purchase another truck, which he has not done. The 1974 Chevy should be replaced in the next couple of years. Mayor McKillop questioned the low pressure sewer system. He asked Mr. Wadsworth's opinion about paving without having some type of sewer system in place. Mr. Wadsworth stated that the first decision would be what type of sewer system is to go in. With the low pressure paving, it is incidental. He added that he is totally sold on the low pressure sewer system. Councilman Spencer suggested that a council member accompany Mr. Wadsworth to Port Charlotte to look at a system already established and functioning. Mayor McKillop questioned if we have the in-house abilities to put in this type system. Mr. Wadsworth explained the crew we have now could handle this job. The costs involved in all of this is being prepared by Briley, Wild. There was discussion on various information that Mr. Wadsworth has already received in regard to this. This is becoming competitive, and waiting could be an advantage on that hand, on the other hand if the City wants to try for EPA funding perhaps we should not wait too long. Mr. Wadsworth stated that he would like to see the funds put in the budget next year for a pilot program. He would like to find the impact and effluent on the plant before we go into a new program. This would be experimental to prove the system. Mayor McKillop stated with the gas tax and other monies that will be available we should be able to fund this program. Mr. Wadsworth pointed out there are alternatives in the methods that this program can be done. In-house, a little at a time, or contracting the entire thing out and getting it done all at one time. Councilman Spencer stated that he has a lot of confidence in Mr. Wadsworth and his ability to supervise this program and having it done in-house. There was a discussion about hiring temporary personnel. Mr. Wadsworth explained what happened to the employees that he hired before on a temp- orary basis. There was a discussion about the water sales figures and the expenditures as shown on the budget and monthly reports. Mr. Wadsworth explained the journal entry made by the auditors and how it affected the revenue and expenditure figures. Mayor McKillop questioned the expenditures in the Sewer budget being up $11,000 over the budgeted amount. Mr. Wadsworth explained a portion of this is due to salaries of the administration. Presently the City Clerk, Finance Director are getting paid out of the Water budget, he, Albert Shaffer and Susan Wadsworth are getting paid out of the Sewer budget. This is rotated every four months and during that period the salary figures are affected. He added that at the end of the year this will be about right on the money. It was explained that we are actually having growing pains with the Water and Field Operations budgets and this is being worked out and there should be a better picture next year. He feels it is a good idea to have this breakdown. -2- o o IF Mr. Wadsworth stated that he questions how he can be in the hole in the interest category. Councilman Spencer questioned a D.E.R. report regarding the inflow and infiltrate. Mr. Wadsworth explained that several years ago Briley Wild did a I.I. study for the City (Inflow-Infiltrate). Two years ago we began work in one of the areas that was supposedly a trouble area. We found very little water problem, so now we are obtaining our own information going from manhole to manhole measuring flows. This is something that next year he wants to budget for. Councilman Spencer stated that he feels Mr. Wadsworth has prepared and submitted more information in his monthly reports which is beneficial. He feels the termination of an employee was handled very well, Mr. Wads~ worth has good relations with the public, the Sewer plant received accom- modations. He feels the department is operating real well. Councilman Asting stated that he feels Mr. Wadsworth is well organized, utilizes the personnel effectively and the water and wastewater functions in the city are well managed. Mayor McKillop stated that he wants to hit Mr. Wadsworth with something that he is hit with all the time, and he thinks it is drastically unfair, he asked Mr. Wadsworth how he rates himself. Mr. Wadsworth stated that his biggest shortcoming is time management. He is too easily distracted with people coming into his office and perhaps is not good at filtering out people. He added that he knows there is always room for improvement, however he .feels his department is doing a good job. Asked about his supervisors, Mr. Wadsworth stated that Mr. Feeney is a fantastic worker at the plant, this is one of the best run plants in the state. The sewer plant is starting to look great, the lift stations are in fairly good shape. Dave does good work on this, Carl does a good job with the field crew. Albert is mainly the p.r. manJ, he does a fantastic job with the public. He feels that he would not make any changes with his personnel. Councilwoman Bennington commented that from what she has seen of the water and sewer, she feels that Terry has one of the most efficient departments. There was a five minute recess: Finance & Administration Mayor McKillop stated that Mr. Kish was asked to attend as part of the F & A review. Councilman Spencer suggested that we handle this as Finance first and then administration. Mrs. Kinsey stated that they are two different areas, although we are in the same house. Councilman Asting went over the orgainizational chart, stating the personnel that are under Connie's supervision: Payroll/Personnel, Data Processing Coordinator, Accounts Payable/Inventory. They handle the financial accounts of the City. Mrs. Blazi added that Connie is also sometimes directly in a supervisory capacity over those girls who collect the money. Councilman Asting asked Connie how long she has been with the City? Connie stated that she was City Clerk for three years, and aas been here seven years this time. Ten year total. -3- r ~ o Councilman Spencer questioned how long this has been the organization; how long has there been this number of people in the department? Mrs. Kinsey stated that she has only been Finance Director since a year ago in September. Her full time job at that time was utility Billing Supervisor, finaling out all of the utility bills. She explained that when she had nothing to do except utility billing, sending the bills, proofing the meter readings, finaling the accounts, answer customer questions, she had forty hours a week work. Now the Finance Dirp.ctor is on top of this. This results in some of the work being put on a shelf and waiting until there is time, work is passed on to the others in the department, however they already have full time jobs also. There is overtime involved, which is an additional cost to the City, however she does not know how else to handle it. She explained that ~n five years the population has doubled in the City and the working staff has maybe increased by one employee. Councilman Asting questioned if the computer is due for an update. Mrs. Kinsey explained that in two years from now we are going to be at a point for update. Councilman Asting asked about the overtime being used. Mrs. Kinsey explained that she herself uses about five hours a week. There was discussion as to what the solution to this would be. Whether another terminal should be added, which was discussed previously or the addition of another employee in the department. Mrs. Kinsey stated that her recommendation is to hire an employee to take over utility billing completely, this way she could train the individual and then function properly as a Finance Director and fill in on all of the slots during vacations, etc. Councilman Spencer commented that on several occasions he has suggested that the Finance Director should be able to advise the Council on certain financial endeavors and his question is if another employee was added to the department, would this give Connie more time to be of more aid to advise the Council. Mrs. Kinsey stated that she feels certain she could be more valuable to her department and of much more assistance to the Council. Councilman Spencer suggested that Mrs. Kinsey revise her job description making the corrections that she feels necessary and submit this to the acting administrator for the Council to approve. There should be some action taken. Councilman Spencer questioned if the work load remains the same for the entire year or does the summer have a slack period, stating that perhaps things could go along until the budget year. Mrs. Kinsey explained the work load stays the same, everyone gets a bill even during the summer. Mayor McKillop added that the summer months are coming and vacations will start. This will be more work load for the ones there. There was discussion about the hiring of a temporary employee for this job, and it was agreed that due to the training required, etc. that it should be a permanent position from the beginning. Councilman Asting added that he feels it is apparent that we need another employee in the Finance Department. Mayor McKillop reviewed the budget salary figures, and stated that the way it is going this department will be about $6,000 over budget in the salary line item. He added that he does not understand -- going from last year to this year, on the total budget you only put $4,000 additional in it. -4- o Q Mrs. Kinsey stated that she did not prepare a budget, she did not present a budget and she was not consulted on a budget. She would have put another salary in there to anticipate the problem we are having. Mayor McKillop stated that if the City Manager issue passes at election and Nancy Blazi goes back to the City Clerk duties as spelled out in the Charter, could she be of aid to this department? He added this is the standstill that he is at; although he does agree one hundred percent that another person's needed in the department he does not want to create an overload of personnel. However, if the issue fails, and Nancy stays as administrator we have the problem as it exists now and another person should be hired. Councilwoman Bennington stated that this should not be considered, because either way the election goes, Nancy has a full time job, either as City Clerk or administrator. Mayor McKillop stated again he agrees, however looking at the budget he does not see where the money will come from. Mrs. Kinsey stated that she has not had the time to get with Terry, however he has three areas of salaries and perhaps we could possibly split a utility billing clerk 1/3 with water,sewer and garbage. There was some discussion about the splitting of her present salary and how it was budgeted. Councilwoman Bennington stated that she understands why the salaries were split among the different departments, however she asked the auditor if it is a necessity to do this. Mr. Kish stated that he feels the allocation basis like this should be used for the cost purposes. The better you can allocate the cost to the individual function, the better off you will be. These are accounting estimates no matter how you divide it. Councilman Spencer agreed that there is a problem with the work load in this area and we want to do something about it. He suggested that within the next week or two Mrs. Kinsey submit to the administrator what the duties of this other employee would be and how it could be handled. The Council could review this and give approval if the in- formation is there. There was discussion about the $300.00 we are now paying May,Zima that we have not been paying on the computer. Councilwoman Bennington asked where this was budgeted, or if it was anticipated. Mrs. Kinsey explained that the City knew this was coming this year and it was anticipated in the budget. Mr. Kish asked a question regarding the softwear maintenance. There was discussion about these payments; the softwear and the hardware of the computer. Mr. Kish explained that there is a license fee in the payments which is just for having the ability to call them on the phone and have them walk you through a snag free of charge. This is almost an insurance. It was explained that the Council has not extended the contract yet, we are running on a month to month basis. Mr. Kish suggested that the City has already invested money in the system and it is working, you are better off to continue using it. There may be a few items that the Council would like added to the contract upon renewal. Perhaps you would want to free yourself up where you could utilize your own softwear. -5- u u Councilman Asting questioned the employees capability of using the computer. Again, it was explained that two of the employees have probably only thirty percent capacity and it is due to having no time for training. Councilwoman Bennington asked what we got for the $14,000 we just spent on the computer? Mrs. Kinsey explained that this doubled the capacity of the computer and we received a second drive shaft and a second set of disk packs More volume to put away. Mayor McKillop went on to the questions of the road paving program. Councilman Spencer commented that the road paving program was set up on a one third payment by the City, two thirds by the assessed property owners. In the meantime the City is paying the cost of Martin Paving. We now have a bill in the amount of $99,000. His concern is the twb- thirds money is not a budgeted item, this is going to affect the City drastically. He would like some guidance as to whether this should come out of the $360,000 in our money market money or get a loan from the bank. Mr. Kish stated that this can be financed internally or it is common with special assessment projects to get special assessment bonds. If you have the surplus funds, you could finance it this way. He sug- gested that the Council look only to the general funds and not try to cross over into the other funds. He defined unrestricted funds as those funds that can be used for any lawful purpose, either capital outlay and for operations. Councilman Spencer, referring to Ordinance 400,stated that he does not want to do anything illegal. It was explained that this money would not have anything to do with that. Mr. Kish explained that a plus in a project like this is a percentage added for overhead of future expenses in maintenance in the assessment costs. This is just for administrating only. Mayor McKillop questioned a fund for the assessment monies that will be coming in on this. Mr. Kish explained that an entirely separate special assessments fund will have to be set up. You would advance the money over to the special assessment fund and as it is collected, you would pay the general fund back. There was a discussion about the road paving program and the funds being available to pay for this, and about the assessment procedures. The cash flow was discussed. This subject is coming up at a special meeting later. Councilman Spencer stated before we leave this department, he would like to say that he appreciates that Connie has a terrific load and she has always been pleasant and courteous when he has talked with her and it is a pleasure to work with her. Councilwoman Bennington stated that she has been very helpful with any- thing she wanted also. Councilman Asting added that he is in agreement with everything complimen- tary that has been said. Mayor McKillop commented that he has probably asked more of this depart- ment than any in the city and he is more than happy with the responses and he realizes the work load. Something has to be done about that. -6- ~ o Mrs. Blazi informed the Council that other cities are receiving financial aid for improvements to their facilities, and perhaps we could look into this as far as some remodeling for our City Hall. At this time the Council asked Mr. Kish if there was anything he wanted to say. Mr. Kish commented that if the Council wants them to continue on a project they want some type of approval. He asked if there was any research that the Council wants them to be doing. Councilman Asting asked several questions about the vehicles that the City owns, but are not operable and how the insurance premiums are affected. Mrs. Kinsey, Mr. Kish and Mrs. Blazi answered these questions. Councilman Spencer stated that the only project to date for the auditors is the review of the assessment procedure on the road paving program when this is prepared. Also, he added that any request for their services should come through Mrs. Blazi. He commented that we may need some help from their firm at budget time. Mr. Kish showed the format that they prepared for the end of the year comparisons. Again it was commented that although this will not be a complicated process, there is the matter of the department finding time to be able to work on it. Mayor McKillop asked Mrs. Blazi to begin on her items. Mrs. Blazi stated that the reason for submitting her job description to the Council, is because under the last management, the lines of respon- sibility were very blurred. There were duties assigned, and then taken away; it was very confusing. She added that she has been given the impression by the majority of the Council, that regardless of the results of the upcoming election, we are still going to hire an administrator, or manager, and she feels that the City ClerWs position needs to be clarified prior to this. One suggestion is that the City Clerk's office should be independent as a clerk to the Council and municipality and answerable to the Council; should work in close cooperation with the administrative head. She explained that presently there is a problem with time also where she is involved. Councilman Asting commented that he feels this could be accepted as a resume for the position of City Clerk/Administrator, adding that this lists the duties reguired and we know she has the ability to do the job. He commented that Mrs. Blazi has been doing a fine job and her duties are the same as a City Manager's would be. Councilman Spencer stated that this is not the place to express our pros and cons in regard to a City Manager. Councilman Asting stated that the reason he brings this up is because of the prior remarks made reflecting on Nancy's inability of doing the job. Councilman Spencer stated that he is one pushing for a City Manager, however he has a great deal of regard for Nancy. He finds her cooperative and she has a lot of ability, this does not mean that he doesn't have other ideas. He would like to review this job description. Mrs. Blazi again explained the confusion that took place during the period of time we had the City Manager. She is just asking that both jobs be clearly defined to avoid such a situation in the future. Mayor McKillop questioned the personnel situation in this department. Mrs. Blazi stated that we have cut back to one employee waiting on cus- tomers. This has freed up the Deputy City Clerk and presently she is totally involved with the new Building Official. She is hoping that one of the administrative secretaries will be able to work as a back up for the Building Official until he can hire his own secretary. -7- o o Councilwoman Bennington commented that he has to have the other office. Mrs. Blazi stated that the arrangement is temporary, presently Mr. Murphy is still using the other office, however hopefully by the time we hire the replacement for Mrs. Winks we can move him to that office. She does feel that the Council will have to consider hiring someone clerically for that department. Mrs. Blazi stated that one of the main objectives in the near future is to eliminate a lot of the old files that we have been keeping. Susan just attended a seminar on the archives and has found out that we can get rid of probably 75% of what we have. Joan Taylor is still handling all of the boards, we are still looking for a Zoning and Planning depart- ment administrative secretary, adding that this should all be tied in with the Building Department. Sue Koser is acting as her secretary, if the positions are split it is assumed that she would stay with administrative secretary. Susan is Deputy City Clerk and fills in during the City Clerk's absence. She added that her staff also is limited and we are lucky that all of the girls can fill in for each other when necessary. Mayor McKillop reinstated that Mrs. Kinsey's problem with not having the time to function properly as Finance Director results from her having to do the job as utility billing clerk also. He asked if Mrs. Blazi feels that not having herself as City Clerk is a draw back since she is doing the administrative duties. Mrs. Blazi answered, that Susan as Deputy City Clerk, is fantastic on special projects, licenses and cashiering, however she is not secretarial. Therefore, Sue, instead of just doing the work as she did for the City Manager, is now doing the minutes also. This doubled her work. However she did not read the Resolution that gave her the position as any kind of a mandate to make any kind of major changes, perhaps this was wrong, but she has tried to keep things going on a day to day basis. There are changes to be made, she has not recommended any due to the fact that she was aware of the majority of the Council still considering changes in the future, and what would be the point of our making changes and then some- one else being brought in who is going to change it all again. ~ouncilwoman Bennington questioned the point of Mayor McKillop's question. Mayor McKillop explained that when we had a City Manager, he had a City Clerk to fall back on when he needed special projects done. Nancy does not have anyone to fall back on so that she can concentrate her time on administrative duties. Mrs. Blazi stated that if she had felt that she had been given that kind of authority she would have found the time to put on the administrative projects. She could have made other arrangements staff wise. Councilwoman Bennington questioned if the City Manager position is taken out of the Charter and we go back to the City Clerk, where does this leave us? Do we need another person? Mrs. Blazi stated that you could rearrange job functions. Presently, for example, Sue Koser has actually been acting more as City Clerk as far as the job functions. There was discussion about another employee being needed in the department. Councilwoman Bennington stated the solution to this problem is actually freeing Connie up with a person, putting her as Finance Director and we get a full time Planning secretary to work with the Building Official. Mrs. Blazi added this is correct, because if Connie was freed up then this would take another load off of whoever is in the administrative position. Mrs. Kinsey added that this would be a challenge which she would welcome. -8- o o Mrs. Blazi discussed with the Council the possibility of dividing the office area that she is in now and making two out of it and some remodeling in the front main office. Also, the size of the desks are ridiculous, this would be a room saving process. Councilman Spencer feels that we are getting quite detailed and we should wait until after the election before doing anything as far as office petitions, and so forth. He commented that he is in favor of the seminar attendance, however there were several individuals missing at the same time from City Hall. He suggested that anything of significance being requested of the City Clerk be done as a body rather than from an individual Council member. Councilman Asting stated his satisfaction with the work being done in the department. Police Department There was a brief discussion about the identification cards being prepared by the Police Department. This should be started again when we hire new employees. Councilman Asting suggested that the new Building Official should be notified to obtain such identification. Councilwoman Bennington pointed out that she has heard complaints that our police officers are so young. She spoke to the Chief about this and the average age is 30.45. Mayor MCKillop remarked that some departments have age requirements and don't consider hiring officers until they are at least 24. Chief Baugh explained that we go by the Police Standards and Training laws; this reads 18 years and over. This is under State law. He added that you don't have some of the training problems with the younger men than we do sometimes with the older ones. Councilman Spencer pointed out that it is more important that the Police Chief determine the maturity when screening the applicants than the actual age of the individual. Chief Baugh explained the screening program being in three phases, a witten exam; an oral board and his personal evaluation. The qualifi- cations are determined from these three processes. Councilman Asting began a discussion in regard to fast pursuit. It was agreed that this is not a good practice. The Chief explained that this is not to be taking place by our department. The only time high pursuit could be justified is in the case of a felony The Council asked for copies of the Police Rules and Regulations, and then they would like to be informed of future amendments to these rules. There was a discussion about the police cars being torn up . Chief. Baugh explained that all of the officers are going to complete a defensive driving school. Mayor McKillop stated the Council has to explain to the Chief what matters they want informed about. Mrs. Blazi suggested that when Council people have phone calls or hear of things that have happened, that they come in and talk to the super~ visors to get the facts. Mrs. Bennington added that the information that she is referring to is a note in their mailboxes in regard to policy changes. -9- o u Mayor MCKillop suggested that the Council be made aware of all the serious matters and they will start telling the Chief what matters they feel they should not have been bothered with and what matters they for sure want to continue hearing about from him. Mrs. Bennington asked why Edgewater and New Smyrna are the only two cities in the County where crime has increased rather than decreased. Chief Baugh read a report to the Council involving the population percentage growth for the City of Edgewater and explained that our increase in crime was basically due to the increase in the population. He added that one solution is to have more officers on the Police force. Councilman Spencer stated that he does not feel it is fair to judge our Police Department solely on this matter. He asked, however if the crime watch program is helping. Chief Baugh replied that this program is very beneficial. Councilman Asting suggested that a crime watch area sign be put up with the city limit signs, since most of the crime committed in Edgewater is done by transits. He added that another matter he would like discussed is public relations between the Police Department and the people in Edgewater. He suggested that a policy should be set and explained to all of the officers in regard to the way they should handle themselves when dealing with people. Chief Baugh asked the Council to call him and report any complaints such as this so that they can be logged. At this time Councilman Asting was excused from the meeting. Councilman Spencer stated that the complaints he hears most is the lack of speed limit signs, particularly in Florida Shores, and the amount of cars speeding in that area. Councilman Spencer questioned the policy of not being able to take their police vehicles home with them, if this has an effect on the officer's job performance. Chief Baugh said this does not have any effect on their job, however it does cause more maintenance and upkeep on the vehicles because they are being driven more. He went over the years and mileage on the vehicles he has now. Mayor McKillop stated that the Chief and he had a private conversation regarding the budget, he would like to ask the Chief now, if he was in- volved with the preparation of the budget this year? Chief Baugh stated that he was not. He submitted a budget to Mr. Mitchell and then the budget that he received back is what the Council has. Councilman Spencer stated that in all the places he has been familiar with the supervisors would submit a budget of what they desired and it was the individual in charge whose responsibility it was to set that budget so that the organization can live with it. Chief Baugh stated that he does not believe in submitting inflated budgets. Mayor McKillop stated that the point he is trying to make is last year at this point only 42% of the salary line item was spent, this year 52.2% has already been used. His concern is overrunning the budget, since this is an example of what is happening in several line items. Chief Baugh explained that he took this into consideration on the budget he actually submitted. There was discussion of the shifts and the over- time being used in the department. -10- o o Councilwoman Bennington stated that she understands that this is not a budget that was prepared by the Chief, but it is one that we have to live with and she is requesting that he try to stay within this. Mrs. Blazi explained that we are going to have to amend the budget before the end of the year. Councilman Spencer wanted to reemphasize that any investigations that are conducted in regard to any City employee should be instigated by the entire Council and not one individual person. Mayor McKillop spoke on this subject, that he does not feel that some things should be brought up at a public meeting. He feels that the administrator should be asked and if the answer that comes back does merit bringing it up to the entire Council, then it should be, however if there is a logical answer then the entire public would not have been brought into the matter. Discussion began at this time about the picture that was missing from City Hall and the circumstances involving an investigation being requested bf the Police Chief. Councilman Spencer stated that he was not referring to this, he was referring to the fact that he nor any other Council member should be able to go to the Police Chief and ask that an investigation be made on a certain person, without coming to the entire Council. Councilwoman Bennington stated that she feels that whether or not an investigation is warranted should be a decision made by the Administrator and then a report should have come to the Council for the Council to make the request of the Police Chief. Chief Baugh requested that a statement be written up and given to the Administrator to be turned over to him. Mrs. Blazi stated that individual inter-departmental personnel problems are not the subjects to be discussed at public Council meetings. The supervisors should have the authority to handle such matters. Presently there is some confusion as to what authority the supervisors have. She added that she feels that you have to take each situation on a case to case basis. Mayor MCKillop informed the Council that as the head of the City he was the proper person for this individual to come to. He does not have any problem with handling these matters on a case to case basis, for example he felt the request for an investigation on Vandergriff twas very out of line, however, in this case he did not feel it should have come to the Council. Councilwoman Bennington and Councilman Spencer both voiced their opinions that this is not the way to handle such matters. The administrative staff should have been the ones to deal with it and then it should have come to the entire Council if it was not taken care of. Chief Baugh went over a few more figures on his budget that was submitted to the City Manager. Councilman Spencer informed the Council that he has gathered some infor- mation from the Police Chief and has discussed with Nancy and the Chief about the property for a new station. This will be brought up at the next Council meeting. At this time there was further discussion about the individual Council people taking action on their own, and when individual Council people should get together with supervisors or the Administrator without full consent from the Council. -11- . ' ~ ~ II Councilman Spencer stated that he feels overall we are very fortunate with the Police Department that we have. Councilwoman Bennington stated that she would like for the Chief to prepare a five year plan on what his estimated. ,projected needs are. Mayor McKillop requested a comparison between the eight hour shift system and the twelve hour shift system. He would like to see the figures on this. Public Works Department Mr. Earl Copeland gave the Council a written report of the rest of the year's activities. It was agreed that the Council members would read this report and get back with Mr. Copeland on it. Councilman Spencer did ask Mr. Copeland about the safety items that Mr. Fuller listed. He wanted to know what has not yet been taken care of? Mr. Copeland assured the Council that all of these items have been taken care of. He went on to explain that the grader actually has never been without brakes, there is a hand brake and a foot brake. Councilwoman Bennington made a motion to recess this workshop meeting being seconded by Councilman Spencer. Meeting recessed. Minutes submitted by: Debbie Sigler -12-