05-13-1999 + s
RECREATION /CULTURAL SERVICES BOARD
May 13, 1999 6:30 PM
CITY HALL CONFERENCE ROOM
MINUTES
ROLL CALL /CALL TO ORDER
Jack Corder called the meeting to order at 6:30 PM. Members present were: Tom
Tipton, Michael Visconti, Michael Tanksley, and Maurice Remillard. Also present was
Adelaide Carter, liaison of the Economic Development Board and Jack Corder, Director
of Parks and Recreation/Maintenance.
APPROVAL OF MINUTES
Mr. Tipton moved to approve the minutes from the March 11, 1999 meeting and Mr.
Remillard seconded. Motion CARRIED 4-0.
OLD BUSINESS
Mr. Corder stated we have still not elected a Chairman and Vice - Chairman, as we did not
have a quorum at the last meeting and it was agreed to give the Board a few months to
get acquainted with one another. This item should be on the agenda for the next meeting.
Review of By Laws
The Board members reviewed the by laws, which were revised to reflect the duties and
responsibilities of the new board. The only item in question was whether to meet once a
month, or bi- monthly. After discussion, the Board agreed that with the added duties of
the new board, it would be more beneficial to meet on a monthly basis. Mr. Tipton
moved to approve the new by laws with the change that the board would meet monthly
and to submit them to Council for final approval. Mr. Visconti seconded the motion.
Motion CARRIED 4 -0.
During this discussion of by laws, the subject of ad -hoc committees was addressed and
Mr. Tipton felt this was an excellent idea for this board, as there are so many areas to
cover with parks, recreation, beautification and historical. The Board discussed the rules
governing these committees and it was decided that Mr. Tanksley would be the member
to put together an ad hoc committee for historical items and Mr. Visconti would be the
member in charge of an ad hoc committee for beautification items. These committees
would put together their ideas in their respective areas, and these ideas would be brought
back to the Recreation/Cultural Board for discussion and final approval or disapproval.
r; -
Discussion of Historical Preservation
Mr. Tipton noted that New Smyrna, the Chamber and some other people involved, are
working to expand the historical district in New Smyrna to include the whole city in the
district and Edgewater just beginning this venture, could learn from their successes and
mistakes in dealing with historical issues. He stated he would ultimately like to see
Edgewater work together with New Smyrna, Oak Hill and the Chamber as a group effort,
as all these cities have historical issues which need to be addressed.
Mr. Tipton moved to send a memo to Council requesting guidelines and direction for
establishing an historical preservation ordinance for the city of Edgewater, Mr. Tanksley
seconded the motion and it CARRIED 4 -0.
Beautification Awards and Districts
Mr. Visconti asked about the list he had submitted for discussion for the last month's
meeting. Mr. Corder suggested due to the amount of items on the list, it would be a good
idea to have this list referred to an ad hoc committee and brought back to the Board for
final discussion.
After discussing the beautification awards and districts it was determined the best way to
handle this would be to have the ad hoc committee submit names for selection of the
beautification award. Mr. Visconti would then call the names into the Secretary for
distribution to the Board members, who would then make a final decision. A residence is
awarded each month and a business every other month. The Secretary agreed to get a
map of the districts from the previous secretary of the Beautification Committee and
distribute to the new board.
Review of Member Applications
The Board reviewed the applications for the replacement of Rose Hoffman, who resigned
from the Beautification Committee. After review, the members agreed that their choice
as the new member is James McGinnis. This recommendation will be sent to Council
for their final decision.
Miscellaneous
Mr. Corder stated he received a letter from the Department of Transportation that they
would be issuing our permit to begin the beautification project on the medians. He said
they hoped to start sometime after Memorial Day, and showed the Board the final
landscaping plan for the median at the north end of town.
He also showed the Board members the design plan for the beautification of the Fire
Station on U.S. 1. Which includes shrubs, flowers, 12 Washingtonian palm trees and
new sod.
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. The Board also reviewed the plans for the gymnasium, which Council approved and Mr.
Corder said he hoped to break ground on that project maybe in August.
ADJOURNMENT
There being no further business, Mr. Tipton moved to adjourn, seconded by Mr.
Tanksley.
Minutes submitted by
Barb Kowall