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06-10-1999 RECREATION /CULTURAL SERVICES BOARD JUNE 10, 1999 6:30 PM EDGEWATER CITY HALL MINUTES ROLL CALL/CALL TO ORDER The meeting was called to order by Jack Corder at 6:30 PM. Members present were: Tom Tipton, Glen Murphey, Shirley Pittman, Maurice Remillard, Mike Visconti, and Mike Tanksley. Also present was Jack Corder, Director of Parks & Recreation/Maintenance, Adelaide Carter, liaison from the Economic Development Board and two members of the Edgewater Landing Garden Club, Pat Knollenberg and Jo Hagen. APPROVAL OF MINUTES Mr. Tipton moved to approve the minutes of the May 13, 1999 meeting. Mr. Murphey seconded the motion and it CARRIED 6 -0. MISCE>j.L3NEOUS At this time, Mr. Visconti introduced the two members of the Edgewater Landing Garden Club, Pat Knollenberg and Jo Hagen. He stated their Garden Club was interested in beautifying the area around the fountain and the strip of median that leads down to Veterans Park. Ms. Knollenberg stated she was a representative of the Edgewater Landing Garden Club and they were interested in availing their time and services to the City of Edgewater for beautification projects. She stated the club has 68 very active members who are willing to work, if the city will only use them. Mr. Corder explained that the D.O. T. plans show that the fountain will have to be relocated when they widen S.R. 442, as a turn lane will be added to that side of the intersection. He said it will be up to this Board to find a new location for the fountain when the time comes for it to be moved, which should be about 2 to 2 'h years from now. She briefly explained their plan for the fountain area and said she would bring back a sketch and plan to the next meeting, with revisions, due to the future relocation of the fountain. Mr. Tanksley asked if they are interested in city -wide projects and she said they are interested in any project within the city and they would like to set a community example for others. Mr. Corder stated there were probably many things the club could help with, as his crew is very busy and doesn't necessarily have the time or expertise to give the landscaping the TLC it needs. He recommended the Board welcome the Garden Club and accept all the help they are willing to give. The Board wholeheartedly agreed. Nay OLD BUSINESS U.S. 1 Medians Mr. Corder stated he has the permit in hand for the beautification project in the median at the north end of town and work would begin on June 29 He says according to the permit there is a limit to the hours during the day and evening that lanes can be blocked to traffic and a Certified Traffic Manager has to be on site also. He said it will take two days to get the old dirt out and the new put in, then the jack and bore has to be done and the sprinklers installed. He stated when the plans are drawn up he will submit for a permit for the south median. Beautification Awards Mr. Corder asked Mr. Visconti if he had chosen any members for his ad hoc committee to choose addresses for the beautification awards. Mr. Visconti replied he had two members, Mr. Johnson and Mrs. Donahue. He then submitted the addresses for the next beautification award; one winner for a residence and one winner for a business which will be chosen by a vote of the Board. Maps were passed out to the Board members which showed the four districts for the beautification awards. Historical Mr. Corder asked Mr. Tanksley if he had chosen any people for an ad hoc committee for historical issues .He replied he has turned to Joanne Sikes, City Historian, for help in finding those people interested in the city's history, and she will be giving him a list of those who are interested and knowledgeable. He stated he has people he digs with, that have volunteered their time to help him walk the area and look for archaeological possibilities when the grading begins at the 26 acre site. He said they do not intend to interfere with construction, only to do an initial survey. He said he also plans to attend a New Smyrna Workshop pertaining to the Turnbull site, to learn as much as he can for Edgewater, should they end up in the same situation. Their history, he noted, is the same as Edgewater's and the Turnbull site runs from 4 miles north of Canal Street, to 4 miles south of Canal Street. He stated there are a lot of exciting things that will be happening in Edgewater, and he wants to be sure we have ordinances in place to protect these historical sites. NEW BUSINESS Election of Officers The Board proceeded to hold elections for the office of Chairman and Vice - Chairman. Mr. Murphey nominated Tom Tipton for Chairman and Mr. Remillard seconded. There were no other nominations and Mr. Tipton was chosen as Chairman by acclamation. Mr. Remillard then nominated Mr. Murphey for Vice - Chairman and Mr. Tanksley seconded ire" louse the nomination. There were no other nominations and Mr. Murphey was chosen as Vice - Chairman by acclamation. Mr. Corder then turned the meeting over to the Chairman, Tom Tipton. The Board discussed how they would like to handle future communications with Council, as there would probably be many items in the future that would be going to Council for approval. Mr. Tipton felt it should be the Chairman or Vice - Chairman, or anyone who was designated by the Board specifically for that item. It was mutually agreed that anyone speaking to Council on behalf of the Recreation/Cultural Services Board, would be designated by the Board to do so, and they would not just be speaking on behalf of themselves. Mr. Murphey moved to establish an order of procedure for the Board that when communications with Council were needed, the Chairman, Vice- Chairman or designee by the Board would be the person to be liaison to the Council from the Board. Mr. Remillard seconded the motion and it CARRIED 6 -0. MISCELLANEOUS 26 Acres Update Mr. Tipton asked where we stand on the recreation complex and Mr. Corder stated we are close to going out for bids and the ground breaking should still be in August or September. Tour of Parks and Facilities Mr. Corder suggested a tour of the parks and facilities for the Board. It was agreed that the Board would hold a special meeting/workshop for July 10 at 8 AM. Meeting place will be Prime Time, on U.S. 1 where a special meeting will be held to determine and present the beautification award for July. Following the meeting, there will be a workshop /tour of the parks. On July 15 the Board will hold their regularly scheduled monthly meeting at 6:30 PM in the Edgewater City Hall conference room. ADJOURNMENT There being no further business, Mr. Murphey moved to adjourn, seconded by Mr. Visconti. Minutes submitted by Barb Kowall