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11-09-1983 - Special/Workshop ~ o w CITY COUNCIL OF EDGEWATER SPECIAL MEETING AND WORKSHOP NOVEMBER 9, 1983 MI~UTES Vice Mayor Gigi Bennington called the Special Meeting to order at 9:30 AM in the Community Center. ROLL CALL Mayor David Ledbetter Councilman Melbourne Wargo Councilwoman Gigi Bennington Councilman Neil Asting Arrived Present Present Present Later Councilman Jack Spencer City Attorney Jose'Alvarez City Clerk Connie Kinsey Police Chief Earl Baugh Present Excused Present Excused Councilman Wargo moved to recess the Special Meeting to go into the Workshop. Councilman Spencer seconded the motion. Motion CARRIED 4-0. The first item on the Workshop agenda was the interview of Frank Marshall for the position of Part-Time City Engineer. Mr. Frank Marshall reviewed his education and experience background. Mr. Marshall said he is currently doing business as Marshall, Engineers and Cetacean Logic, Inc. He noted that his major field of study was environmental engineering. He had worked for the Utilities Commission of New Smyrna Beach as the energy advisor and engineer., Councilman Asting asked if he was aware that there is no class B water operator available at present and Mr. Marshall said he isn't an operator, and felt he could meet our requirements, but not DER~s.He said held designed a plant similar to ours in the past. Councilman Asting asked him if he is a registered civil engineer in the State and Mr. Marshall said he is. Councilman Wargo asked what he's doing presently and Mr. Marshall said he's working with Amasek, Inc. and is doing site work in Orange, Seminole, and Volusia Counties and is doing a feasibility study for a marina in New Smyrna Beach. Councilman Wargo asked if he works full time and Mr. Marshall said he has worked full time but .he wants time free to work on research so he's offering his time on an as needed basis. He said he's close enough in New Smyrna Beach that he can come at any time, and that held let Council know if he felt they needed someone for longer hours. Councilman Spencer asked what area of research he's working on and Mr. Marshall said he's studying methane gas. Councilman Asting asked Mr. Marshall if he's familiar with Florida Shores and Mr. Marshall said he is and he's aware there's a drainage problem there. Councilman Asting noted that Wildwood also has a drainage problem. Councilman Spencer said the flood plain is necessary also and Mr. Marshall said he's familiar with that. Councilman Spencer noted that the City hasn't been paying attention to that before and it's something he felt they should look at. Mr. Marshall stated that in the site plan review processes they should include elevation and the topographic study. Councilman Asting asked if held ever applied for a grant and Mr. Marshall said he had and held worked on the Orlando Growth Management Plan and had done a lot of work on the Compre- hensive Plan. Vice Mayor Bennington asked if he'd be available if the Planning or Zoning Commission would need him for an evening meeting and Mr. Marshall said he would be and held only expect to be paid when needed. Mr. Marshall said he felt it could be a lower amount for meetings than for actual work and that he had a basic set fee of $45.00 an hour as a private consulting and field work and a fee of $35.00 an hour for planning or per- mitting and $40.00 an hour for a retainer basis. He said held prefer to give a lump sum price on work that is done on a lump sum basis, and prefers to work on a lump sum basis, if possible. Councilman Wargo said that if they reach an agreement with him and he gets an opportunity to work full time elsewhere, the Council would like the privilege of having first choice for his services. Councilman Asting asked if he's incorporated as a consulting firm and Mr~ Marshall said he has two names, one is Marshall, Engineering and one is Cetacean Logic, Inc. and he chose the Cetacean name to show no competition to Amasek. ~ / Q Q Councilman Asting asked Mr. Marshall if he has an office established and Mr. Marshall said he works out of his house but is inquiring about two offices on Canal Street. and one would be available in about two months. Vice ~layor Bennington asked for clarification that his fee for a general retainer would be $40.00 an hour, based on whatever hours he'd be needed. Mr. Marshall agreed that was right. Councilman Asting asked if all expenses were included in that figure and Mr. Marshall said all expenses were included. Vice Mayor Bennington asked if that would include secretarial services and Mr. Marshall said he'd expect to provide his own secretarial work but held like to use City facilities to meet with people. Councilman Asting asked if he has an answering service for messages and Mr. Marshall said he had one but it isn't working properly, and when he moved into an office he'd have an answering service or a part-time secretary. City Clerk Kinsey asked if he has the hold harmless and errors and omissions coverage and Mr. Marshall said he has a professional liability policy through Prudential in Daytona Beach. He noted that the Board of Registration requires that coverage. Mr. Marshall said he thought it would work out well for him and held like to work for the City. Vice Mayor Bennington thanked him for coming to talk with Council. Mr. Jules Bunel was the first applicant interviewed for the position of Recreational Director/ Building and Maintenance Superintendent. Mr. Bune1 said he was born and raised in Connecticut and was in the u.S. Army from 1962 until 1965. He was a member of the Police Department for 13 years in Winsted, Conn. He had prior experience as a court liaison officer and school liaison officer. He said he was involved in community projects and activities with the Police Department, and with Elks, Masons,and had experience with Cable TV. He went to Northwest Connecticut Community College where he got his associate degree in criminal justice. He noted that he was a member of the Board of Recreation in Winchester and they planned budgets, activities and programs, and maintained fields, buildings and programs during the summer that the Program Director didn't have time to do. He said he was a Little League coach, Board of Governors of Pop Warner league, and organized womenls softball. He said he moved to Florida in 1980 and opened a business in Daytona Beach Shores called Animal Depot. Councilman Spencer asked about the accident he was involved in that was listed on a refer- ence and Mr. Bune1 said it's a shoulder injury and he recovered from it after about 8 or 9 months. Councilman Spencer asked his relationship to an Attorney who provided a reference and Mr. Bune1 said he represented him in the accident he was involved in. Councilman Spencer asked how long he'd been acquainted with the Attorney and Mr. Bune1 said he met him right after they moved to Florida. Mr. Bune1 said when he was involved in the Recreation program in Winchester, they had to mow fields, build buildings and hammer nails. He said he could do some electrical work and had done some construction work in the carpentry area. He said he'd worked with the County's summer program and did maintenance on our City's buildings and grounds for the nine weeks that the program lasted. Vice Mayor Bennington asked him if he was familiar with State grants. Mr. Bune1 said they received Federal money and State money for projects and he worked with the inspectors. Councilman Wargo noted that this is a working position and not just supervisory. Mr. Bune1 stated that he'd worked hard all his life. Councilman Asting said this would involve some nights at the athletic field during the Little League activities and he'd be responsible for scheduling those activities. Mr. Bune1 said he was aware of that. Vice Mayor Bennington said it's not a 9 to 5 job and he'd be expected to perform the job and adjust the hours as necessary. Councilman Spencer noted it would be under the City Clerk's direction and she would have to be fully aware of the hours worked, and that it was a salaried position and not just for 40 hours a week. Mr. Bune1 said he knew it was a salary job with a limited budget in a small town and he's not the type to work a regular day. Vice Mayor Bennington asked if he was aware of the starting salary and Mr. Bune1 said he was. Vice Mayor Bennington asked if he's working now and Mr. Bune1 said they have the business and they go to flea markets and travel around the state looking for animals that people ask for. Mr. Bune1 said he thought he could do the job and would like to have the position and that he's already written up some plans and items. -2- Council Special Meeting & Workshop Minutes November 9, 1983 u ~ Vice Mayor Bennington asked Mr. Bunel his definition of recreation and he replied that it means to have fun and enjoy yourself and it should be a form of relaxation. He noted that the children in Edgewater don't have that much to do when they don't have baseball. Councilman Asting noted that they also need recreation for senior citizens. and asked what kind of programs Mr. Bunel would recommend. Mr. Bunel said the senior citizens could have their own program with a recreation hall and a senior citizens advisory council with card tournaments, shuffleboard, softball, dance programs, aerobics, and se1f- defense classes. Mr. Bune1 said senior citizens need to be involved but are sometimes reluctant to get something started on their own. Mr. Mark Detwiler was the next applicant interviewed for the Recreational Director/ Building and Maintenance Superintendent position. He said he lives in Satellite Beach, is 24 years old, graduate of University of Florida with a major in recreation and minor in business education. Mr. Detwiler said his last semester of school was spent working with people in all age levels for 16 weeks. He said he was involved in budgeting, programming, visiting all recreation departments in the county, and general experience in all areas. Councilman Spencer asked about the professor's letter of reference that stated they could possibly provide an intern and Mr. Detwiler said usually in the last semester of school they're placed in a department and are under the direct supervision of a supervisor. Mr. Detwiler said it's beneficial to the City and the student. Councilman Spencer noted the size of the Recreation budget and noted that two grants were involved. He asked Mr. Detwiler if he had experience with buildings and grounds maintenance and Mr. Detwiler said he had very limited buildings experience when they put up a senior citizens center. Vice Mayor Bennington asked if he had any background of maintenance of grounds and buildings other than recreation and Mr. Detwiler said no. Vice Mayor Bennington asked if he could relocate and Mr. Detwiler said he could. Vice Mayor Bennington asked his definition of recreation and Mr. Detwiler said it's something an individual does for pleasure. Councilman Wargo asked his plans for senior citizens for recreation, and Mr. Detwiler said he's not familiar with what we have now. Councilman Asting asked the type of programs held recommend for senior citizens and Mr. Detwiler said held try to get a" representative group to see what they want, and. that he'd dealt with that in his intern- ship and they were building a new auditorium for their activities. Councilman Spencer asked if he was aware of the starting salary and that there would be a probationary period and Mr. Detwiler said yes. Councilman Spencer noted that some evening work would be involved and that this position would be responsible to the City Clerk. He added that it's a salaried position so it's not a straight hourly rate. Mr. Detwiler said he realized that. Vice Mayor Bennington said theylre establishing a Parks and Recreation Department and he would be expected to lay the groundwork for it. Councilman Spencer noted that there's a real opportunity for growth. Mr. Kirk Jones, a member of the Parks and Recreation Board, was in the audience and he asked Mr. Detwiler if he has a general knowledge of the town and Mr. Detwiler said he did not. Mr. Jones said they need a lot of enthusiasm through the director and hel11 have to put a lot of effort into it to get the people involved. Mayor Ledbetter arrived at this time, 10:45 AM. Mr. Detwiler said senior citizens like card games and dances and they'll need a place to do these things. He said he felt the facilities were more important than the planned activities. Mr. Jones noted that there is a large percentage of senior citizens in this town and Mr. Detwiler said he'd be willing to work with them. Vice Mayor Bennington asked if he was suggesti-ng that they take a poll of senior citizens to see what kind of recreation they would like and Mr. Detwiler said it would be a representative poll. Councilman Wargo noted that this is a working position also and Mr. Detwiler said during his internship he had two weeks of strictly maintenance. -3- Council Special Meeting & Workshop Minutes November 9, 1983 u u' Councilman Wargo asked Mr. Detwiler if held have a problem with working on Saturdays or Sundays and Mr. Detwiler said it would go along with the job. Mayor Ledbetter noted that it would be a coordinated effort between recreation and maintenance and would be a flexible work schedule. Mr. Detwiler said he felt his biggest asset is that it's a department that is being started and he's just starting out and held do everything he could to make it go. Councilman Spencer thanked Mr. Detwiler for coming. Council then discussed the part-time City Engineer position. Councilman Spencer said he felt Frank Marshall is very qualified and held talked to a man in New Smyrna Beach and with Mr. Terry Wadsworth regarding him and they gave him high recommendations. Councilman Wargo suggested they negotiate with him on a per hour per week lump sum. Vice Mayor Bennington said she'd prefer to offer a retainer on projects. Councilman Wargo suggested 20 hours per week but noted that for 20 hours at $40.00 an hour it would be $800. a week. Councilman Asting asked how many hours they'd use him and City Clerk Kinsey said it could be 40 a week to start with and then taper off. Vice Mayor Bennington noted that he could be used in planning for a lesser fee. Mayor Ledbetter said he was concerned with his availability and Councilman Asting said that held told Council that held have an answering service. Councilman Asting noted that when he's not working in the field or on a project, he could work on grants. Mayor Ledbetter said the biggest problem is drainage. Councilman Asting suggested $30.00 an hour for 20 hours a week. Councilman Spencer said he got the impression that Mr. Marshall is tired of driving long distances to jobs and his rate may be lower if it's a short distance and on a continuing basis. Councilman Wargo noted that 15 hours a week for $30.00 an hour would be $22,400. for the year. Mayor Ledbetter asked if the salary could be justified by using him and City Clerk Kinsey said yes and especially in site plans. Councilman Wargo suggested offering him $30.00 an hour for 20 hours a week, which would be $600. a week. Mayor Ledbetter asked if that would be a guaranteed 20 hours a week. City Clerk Kinsey said .as they get into the inflow infiltration and updating of water and sewer, they could go to him for actual plant projects. Councilman Wargo suggested banking the left over hours and use them in a future time. Councilman Asting suggested $25.00 an hour for 20 hours a week, and Council members agreed to make the offer. Vice Mayor Bennington noted that it would be $25.00 an hour for 20 hours a week, banking, for trial period of 3 months and then review to see how everyone concerned thinks it's working out. Councilman Spencer said he was concerned that he may refuse the low rates and there is no alter- native. Councilman Asting said held like to discuss it again if the man doesn't agree to it. Councilman Wargo suggested getting his counter proposal. Mayor Ledbetter noted that they could advise him of the enabling ordinance that requires a consulting firm. Vice Mayor Bennington suggested asking Frank Marshall to come back after the last inter- view for Recreation. Councilman Wargo and Mayor Ledbetter noted that they had to leave early that day. Councilman Spencer said they could modify the agreement that they used for the former part-time City Engineer, Sam Tucker. Vice Mayor Bennington asked the recording secretary to place the call to Mr. Marshall to see if he would be available for a 3:30 PM meeting that day. She returned shortly and advised that Mr. Marshall had indicated that he would be present at 3:30 PM. Mayor Ledbetter said held received a call. from a Mrs. Strong regarding the mini- warehouses behind them and asked if the Building Official could check this out to see if they're cleaning motors there. City Clerk Kinsey said she'd handle it. Councilman Wargo said that when someone builds a building for a specific purpose and they don't use it for that purpose, they're in violation of that ordinance and they need to insist that the Building Official or Police Chief enforce these laws. Councilman Asting moved to recess the workshop until 1 :30 PM. Councilman Wargo seconded the motion. Meeting was recessed at 11:28 AM. Workshop of November 9th returned to order at 1 :40 PM. ROLL CALL Mayor David Ledbetter Councilman Melbourne Wargo Vice Mayor Gigi Bennington Councilman Neil Asting Excused Arrived Later Present Present Councilman Jack Spencer City Attorney Jose'Alvarez City Clerk Connie Kinsey Police Chief Earl Baugh Present Excused Present Excused -4- Council Special Meeting & Workshop Minutes November 9, 1983 ~ ~ ~ Mr. David Garrett was the third applicant to be interviewed for the position of Recreational Director/Building and Maintenance Superintendent. Mr. Garrett stated that he has a degree in Parks and Recreation Administration from Indiana State University and he reviewed past experiences working with recreation and youth. He said held worked at Tomoka State Park for about two years and is familiar with our seasons but he left there to accept a job as Superintendent of Recreation in Indiana. He said that townls population was 8,000 and he was involved in all sports and senior citizens activities. Councilman Spencer asked if there would be a problem moving to this area and Mr. Garrett said he has a mother-in-law and brother-in-law in Edgewater. Councilman Spencer noted that therels a large budget this year and two grants are pending and asked what experience he had with supervision and working with grants. Mr. Garrett said the largest number of people he had working for him was one full time maintenance and several green thumb workers and then about 42 part time employees during the summer months, which included life guards, general maintenance, and some that did some building. He said he had no experience with grants. Vice Mayor Bennington asked him if he was aware of the starting salary and Mr. Garrett said he is. Councilman Asting asked if he had experience in applying for grants and Mr. Garrett said he had no experience in that and very little in bookkeeping as he had a secretary and bookkeeper before. Vice Mayor Bennington noted that this is a working position and not just sitting at a desk. Councilman Asting said some night work would be involved and Mr. Garrett said he was used to that~ Vice Mayor Bennington said they want a program put together for youth and the senior citizens and asked Mr. Garrett what type of programs he'd recommend for senior citizens. Mr. Garrett said most senior citizens like to get their own programs going and like to be independent and let the department provide materials and the buildings and co-sponsor them. Vice Mayor Bennington asked how they'd get it started and Mr. Garrett said held run a notice in the newspaper to see if there is an interest. Vice Mayor Bennington asked when held be available to start and Mr. Garrett said probably within 30 days to get his house rented or sold and find something here. Councilman Spencer noted that the person will be on probation for 90 days. Councilman Wargo asked about his degree in art and Mr. Garrett said he could participate in the arts and crafts classes and he noted therels usually federal money for senior dtizens to get the building and get the programs started. Vice Mayor Bennington asked Mr. Garrett his definition of recreation and he said he likes to see people have the opportunity to enjoy themselves and to try something they've never tried before without feeling embarrassment or that theylre going to fail. Councilman Spencer noted that there's a Parks and Recreation Board that is very active and Councilman Asting said there are four employees in the department now but the scheduling and programming would be the responsibility of the director. Vice Mayor Bennington noted that held be directly under the City Clerk and would be answerable to the Council. Mr. Garrett asked the responsibility of the Parks and Recreation Board and Councilman Spencer said itls advisory to the Council. Councilman Asting stated that they also have the Edgewater Athletic Association which raises funds for equipment that is needed. City Clerk Kinsey noted that they currently collect the fees for belonging to the various teams and none of those funds come through the City but that eventually the fees for the classes and sports would come in to the City to help support the program. Mr. G~rrett asked if there were State guidelines to restrict their activities and Council members didnlt think there was. Mr. Garrett asked about the facilities as he had only been out to see the ball fields. Councilman Spencer said the ball fields are leased from the School Board and the school uses it during the school day. Vice Mayor Bennington noted that the City maintains it but the School Board owns it, and she suggested the possibility of using the school IS cafeteria or the Senior High School IS auditorium. Councilman Wargo said that perhaps the New Smyrna Beach Junior High School gym could be rented also. Council members listed the parks and areas that belong to the City. Mr. Garrett asked if the City has a master plan and Councilman Spencer said they'd like to see one, and added that there are 10 acres that the City owns located in the County. -5- Council Special Meeting & Workshop Minutes November 9, 1983 ,-. . '" ~ ~~ Mr. Garrett asked the budget amounts without the grants and Vice Mayor Bennington said it would be about $125,000. Councilman Asting said some of the recreation needs might be met by the Edgewater Athletic Association. Vice Mayor Bennington said they put money in for a building at the ball field for restrooms and concession stands. City Clerk Kinsey said there's money there to buy a truck also. Vice Mayor Bennington noted that there were two areas in the budget, one for parks and recreation and one for the Community Center so they can determine how much it costs the City to run the Community Center. Vice Mayor Bennington said they're looking for someone who can handle it all. Councilman Wargo asked Mr. Garrett why he left Tomoka State Park and Mr. Garrett said he went back to Indiana because of the low salary and they wanted to start their family. Mr. Garrett asked what benefits the City has and City Clerk Kinsey reviewed them. Mr. Garrett asked if he has to reside in the City of Edgewater and Councilman Wargo said they'd like him to be within 15 or 20 minutes away in case he's needed. Mr. Garth Hamsher was the fourth applicant to be interviewed for the position of Recreational Director/Building and Maintenance Superintendent. Mr. Hamsher said he came from Penn- sylvania and attended Pennsylvania State University and got his degree in parks and recreation. He reviewed his prior experience as a park ranger and after moving to Florida, he worked as a wholesale nurseryman and then salesman. He said he's currently working as a security officer. Councilman Spencer asked what experience he'd had in buildings and maintenance since there'll be some construction in relation to the grants the City has. Mr. Hamsher said in York County as a ranger it involved maintenance and law enforcement and they built a nature center. He said he had a year of drafting in high school and can read blueprints. He noted that he had a lot of experience with sprinklers due to his work in the nursery business. He said when he worked at the Log Cabin Groves he had to set up a mobile home and do the plumbing and electrical hookups. Vice Mayor Bennington asked his definition of recreation and Mr. Hamsher. said it's the planned use of leisure time. Councilman Wargo asked to be excused at this time, 2:25 PM, and he left the meeting. Councilman Spencer noted that this will involve manual labor and there's a crew of four people involved now and that it isn't an office job for 8 hours a day. He noted that some of the work will be at night and Vice Mayor Bennington said they're expecting flexible hours. Mr. Hamsher noted that he works the night shift now. Councilman Spencer said the personsto whom he'd be responsible would be the City Clerk and the City Council and that there's a Parks and Recreation Board that's advisory to the Council but they don't direct the activities of the Director. Mr. Hamsher asked about available benefits and City Clerk Kinsey reviewed them. Councilman Spencer said the City employees are represented by unions but this position will not be a part of that as it's managerial like the other department head positions. He added that the salary would be for whatever it takes to get the work done and there will be no overtime. Councilman Asting noted that there's a probationary period of 90 days. Vice Mayor Bennington asked if he was familiar with the City and Mr. Hamsher said he has relatives here. Vice Mayor Bennington noted that there is no recreation. program and the person will have to set up the program for the City. Mr. Hamsher said that Edgewater seems to be strongly volunteer oriented and he felt it would require coordination and working with volunteers and the Parks and Recreation Board rather than classes and having teams. Vice Mayor Bennington said she didn't think there would be any problem with getting volunteers. Mr. Hamsher noted that in his current position he has been licensed and cleared by the FBI. Vice Mayor Bennington asked him if he was still affiliated with the Florida Parks and Recreation Association and Mr. Hamsher said yes and he also has a first aid and emergency care card. Mr. E. J. Walker was the fifth and last applicant to be interviewed for the position of Recreational Director/Building and Maintenance Superintendent. Mr. Walker reviewed his background with the City of New Smyrna Beach. He had been the Program Coordinator for the past three years. Councilman Asting asked what programs they had for the senior citizens, and Mr. Walker said they have a free lunch program with card games, dancing, and the County provides a part time supervisor and the City provides the building. He said they charge for the dancing and it pays for itself. He said they also have Bingo, yoga, aerobics, and educational and instructive classes also, and most of the programs pay for themselves. -6- Council Special Meeting & Workshop Minutes November 9, 1983 . ,. (.) v' Councilman Asting said this is also buildings and grounds maintenance and Mr. Walker said he would recommend something if it needed done or would do it himself. Councilman Asting asked if he had any experience in requesting grants and Mr. Walker said he'd attended classes and sessions at professional meetings but has not been involved directly. He said he knew Collier Clark and felt that was where he would start. Vice Mayor Bennington asked his definition of recreation and Mr. Walker said recreation is a way for people to use leisure time to better the quality of their lives. He said they need more parks and recreation for Edgewater and the programs he's running now go from ages 3 to the very elderly. Councilman Asting asked if he does the scheduling for Little League and Mr. Walker said he does. Councilman Spencer said there are four people in the maintenance crew and Mr. Walker said he's the only one in the department involved in the recreation and he hires people to do the classes and programs. Councilman Asting asked if he would be available nights and week-ends and Mr. Walker said he works Sundays now with soccer. Councilman Asting asked where he lives and Mr. Walker said he lives on Palmetto in New Smyrna Beach but it's up for sale because they need a larger house. Councilman Asting asked his current salary and Mr. Walker said he gets $14~800. now and could only accept the job for $15,000. He said if that's the top of the scale he would not be interested if he couldn't move up the scale. Vice Mayor Bennington said the $15,000. budget was allotted and the top would be determined by what the Director could do for the City. Councilman Spencer said they have to set a job classification for the position. Councilman Spencer noted that his letters of recommendation spoke very highly of his abilities. Mr. Walker asked if there was a vehicle available and City Clerk Kinsey said there's money in the budget for a truck. Mr. Walker said he was interested in staying with the Florida Recreation and Parks Association and Vice Mayor Bennington said she would recommend staying with the Association. Mr. Walker said the job description shows a lot to be expected for a $12,000. salary. Councilman Spencer said they recognize an opportunity for growth in this situation. Council members reviewed the qualifications of the five applicants they had interviewed. Councilman Spencer stated that he felt Sharon Ellis was very qualified and it was unfor- tunate that she couldn't come for the interview. Councilman Asting moved to adjourn the Workshop. Councilman Spencer seconded the motion. Workshop was adjourned. Vice Mayor Bennington called the Special Meeting to order. ROLL CALL Mayor David Ledbetter Excused Councilman Jack Spencer Present Councilman Melbourne Wargo Excused City Attorney Jose' Alvarez Excused Vice Mayor Gigi Bennington Present City Clerk Connie Kinsey Present Councilman Neil Asting Present Police Chief Earl Baugh Excused Mr. Frank Marshall was present and Vice Mayor Bennington said they agreed to offer a contract for $25.00 an hour with guaranteed 20 hours a week on a three month trial with a bank of hours so that if he doesn't work it all in one week he could carry it over to the next week. She noted that at the end of three months they'll talk with him to see if the hours are sufficient and if there needs something done to correct the situation. Mr. Marshall said the 20 hours a week was acceptable but the $25.00 an hour is not as he normally gets $45.00 an hour for engineering fees. He said he had made an offer of $35.00 an hour which he felt was fair and he would provide transportation and typing. Councilman Asting noted that this assures him of $500. a week and if it is $35.00 an hour he'd like to do it on an as needed basis rather than guaranteed 20 hours. Mr. Marshall said he'd rather be on an as needed basis and not be paid on 20 hours a week. Vice Mayor Bennington said they have Briley, Wild as a consulting firm and Council has agreed to get proposals from consulting firms and if things worked out he could possibly be retained as the consulting firm for the City. Mr. Marshall said he is not a very experienced firm and most firms to muncipalities charge about $50.00 an hour. He suggested $32.50 an hour on an as needed basis for 3 months or 20 hours a week. Vice Mayor Bennington said they wanted to guarantee the 20 hours a week to simplify the bookeeping and records keeping. Council- man Spencer noted that they'd want a report as to how he spent his time because they get bills from Briley, Wild and it's hard to figure out who did what for the City. -7- Council Special Meeting & Workshop Minutes November 9, 1983 ~ - .'.,., ~' '11 Vice Mayor Bennington said he preferred to work on an as needed basis and she was agreeable to that salary for a 3 month trial period, and she asked Mr. Marshall if the basic agreement they'd used previously was agreeable and Mr. Marshall said it is. Councilman Spencer moved that they hire Frank Marshall on a basis of the same contract with Sam Tucker with the change in the amount to $32.50 per hour for a probationary period of three months. Councilman Asting seconded the motion. Motion CARRIED 3-0. Councilman Spencer moved that as soon as the contract can be consummated with Frank Marshall, that his services will start. Councilman Asting seconded the motion. Motion CARRIED 3-0. It was agreed that this would be done with a Resolution at the November 21st meeting. Mr. Marshall asked how work would be assigned and City Clerk Kinsey said it would be assigned through her office. Mr. Marshall asked about working with a major firm to come up with a joint venture as a consulting firm for the City and Council members agreed that he could do that. Councilman Asting noted that he had an interest in grant applications and road paving and sewers. City Clerk Kinsey said they need a driveway engineering study done also. Council members then reviewed the position of Recreational Director/Building and Maintenance Superintendent, and agreed that the three that were present would make a selection in an effort to save time. Councilman Spencer moved that the City offer the position to David Garrett at the salary of $12,896. and that he be explicitly informed that this is for a probationary period of 90 days and he is being hired as a regular full time City employee under those con- ditions. Councilman Asting seconded the motion. Motion CARRIED 3-0. Vice Mayor Bennington asked that Mr. Garrett be requested to be available as soon as possible. There was a discussion as to where to classify this position and Councilman Spencer moved that they classify the position of Recreational Director/Buildings and Maintenance Superintendent as Grade 12 in the City's present pay plan. Councilman Asting seconded the motion. Motion CARRIED 3-0. Councilman Asting moved to adjourn. Councilman Spencer seconded the motion. Meeting was adjourned at 4:12 PM. Lura Sue Koser ..J, Minutes submitted by: CDU CI~ MAN ~LMAN - ZONE THREE COUN~~~~ ~ -8- Council Special Meeting & Workshop Minutes November 9, 1983