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03-02-2000 ...... ...., RECREA TION/CUL TURAL SERVICES BOARD MARCH 2, 2000 6:30 PM EDGEWATER CITY HALL CONFERENCE ROOM MINUTES ROLL CALL/CALL TO ORDER The Chairman, Tom Tipton called the meeting to order. Members present were: Shirley Pittman, Tom Tipton, Glen Murphey and Mike Tanksley. Also present was Jack Corder, Director of Parks and RecreationIMaintenance. Adelaide Carter, Jo Hagan, and Diane Trout were also at the meeting. APPROVAL OF MINUTES Jo Hagan brought it to the Secretary's attention that her name had been spelled incorrectly in the minutes. Upon correction of her name, Mr. Tanksley moved to approve the January 13th minutes, seconded by Shirley Pittman. Motion carried 4-0. NEW BUSINESS Beautification Award The winning address for the beautification award was 2503 Needle Palm Drive. The Board discussed whether or not they may want to issue these awards on a bi-monthly basis, rather than every month. All of the members present, agreed they would prefer this but decided to put it to a vote at the next meeting, when all of the members could be present. Mrs. Pittman stated she would also like to see some photographic record or album, kept of these awards, and Mr. Corder stated he would check into that. Review of Current Parks & Facilities Mr. Corder stated he would like the Board to review all the present facilities and parks for a 1-5 year Master Plan. This would help determine where we want to be in the next few years and what changes or additions we mayor may not want to make to the present parks we have. The first area discussed was the 26 acre site. Mr. Corder stated Councilman Brown had discussed with him the possibility of putting an All Children's Playground into the complex area, something similar to what New Smyrna has in Riverside Park. The Board members reviewed the design plan that was in the agenda packets, and looked at the area where this playground would have to go, if it could be incorporated. This area was between the pool and ballfields. The members did not feel this area was appropriate and felt this playground area would be better suited to Rotary Park, which is more a family park and this complex is more of a sports type complex. Mr. Corder noted that the playground equipment at Rotary, presently, is almost 10 years old and will need replacing '-' ....., very soon. He noted the complex already lost some outside facilities, like the basketball court, and tennis courts, due to the scrub jay habitat. Further looking at the design plan, the Board agreed that moving the proposed amphitheater to the area where the tennis courts would have been, may be better in the long run, as it is closer to the parking lot. The Board next discussed Veterans Park. Suggestions for this park included upgrading the holder of the nameplates and possibly some day a real monument dedicated to the veterans. The Edgewater Landing Garden Club ladies also have a beautification project planned for this park. The Board proceeded on to Menard-May Park. Mr. Corder made note that this park land was donated to the City and certain regulations apply which stop any restriction of the view of the river from neighboring homeowners. He stated this playground equipment is also in need of replacing soon. The Garden Club has a project planned for this park too, as it needs the most work in terms of beautification with plants. Kennedy Park was next to be discussed. Mr. Corder stated he would like to have an architect re-design this whole park. He feels the Shuffleboard courts and clubhouse, would be best served elsewhere, and this piece of prime property is not being used to its potential. Mr. Murphey felt he would like to see the park redesigned for fishing and boating only. Mr. Tipton felt definitely the shuflleboard courts and building should definitely be moved to another site, perhaps Rotary Park by the east side of the lake. All the members felt this park really could use a total redesign. Mr. Corder stated the other two small park areas along the river, Highlands Park and Sanchez Park are really just natural areas and the only thing there to be done, may be some beautification with plants and the such. He said at Sanchez, New Smyrna and Edgewater are working together to put a bridge over the canal there. For Rotary Park, the Board suggested incorporating the All Children's Playground into the present playground there, that needs replacing. They also felt this would be a good park to relocate the shuflleboard courts and clubhouse to, if Kennedy Park is ever redesigned. Two other items there that need attention are the parking lot and some added lighting to the park. At Whistle Stop Park, Mr.Corder noted that they are presently doing the stormwater design for the future skateboard park area to be put there. Any additions to this park, other than the skateboard area would be difficult, as the property is already fully utilized. He noted the playground equipment here is also 10 years old and will soon need replacing. The Mango Tree Lake was discussed and presently permits are being acquired to store re- use water in the lake. Mr. Corder noted this lake area is fenced and locked, as this lake is very dangerous, with the depths being 5 to 10 feet immediately off the banks. ... ..."" Mr. Corder stated the Water Dept. had purchased some land, about 30-40 acres by the new water plant, and it was his hope that a BMX and Mountain Bike tracks could be put on this land. Adelaide Carter asked Mr. Corder if it might be possible that the City could check into purchasing some land for a park, in the area of Hill Street and Dayton Road. She says there is really nothing close for the children there and they are constantly playing in the street. Mr. Corder said this is definitely an area that could use a small park and though he wasn't sure there was any land available there, he would certainly check in to it. City Parks Master Plan At this time, the Board put all of the above mentioned ideas into a list to comprise their master plan to send to Council for their review and approval. Mr. Tanksley made a motion that the following list below, be sent to Council for their consideration in implementing these goals and objectives into the Parks Master Plan for current and future parks and facilities. This list includes: 1) An architectural firm re-designing Kennedy Park, with the intent to relocate the shuffleboard courts and building to Rotary Park. Also in this design, to include a lighting system which would connect the parks along Riverside Drive and the Riverwalk. 2) Move the proposed amphitheater area at the recreation complex, for trade off with the scrub jay area to the spot where the tennis courts would have been. All Children's Playground not to be incorporated into this park. 3) Replace the playground equipment at Menard-May Park. 4) Upgrade the holder of the nameplates at Veterans Park. Consider a real monument as tribute to the Veterans. 5) Upgrade the playground equipment at Whistle Stop Park. 6) Upgrade the lighting and parking lot at Rotary Park. Incorporate the All Children's Playground into the present playground there, which all needs replacing. Relocate the shuffieboard courts and building, presently at Kennedy Park to the area in Rotary by the east side ofthe lake. 7) Attempt to purchase more acreage adjacent to the land by the 26 acres, in hope that some of the facilities can be added that we lost due to the scrub jay habitat. (basketball court, tennis courts) 8) Attempt to purchase land in the area of Hill Street, Eaton Road and Dayton Street for a small neighborhood park. '-" ,.., 9) Purchase additional property for park sites. 10) If possible, utilize the acreage by the water plant for a BMX track and Mountain Bike trails. 11) Beautification projects in all parks. Mr. Murphey seconded this motion. Motion carried 4-0. Historical Ad Hoc Committee Report Mr. Tanksley began his report by thanking everyone for all the help he received in getting the funds for the archaeological survey to be done next year. He stated New Smyrna Commission also allocated funds for the survey. He stated his Committee will be having a goals and objectives session for the year 2000. Items he would like to include in these goals are: a) Finding and nominating site selections for the survey. b) Create a Historic Hawks Park District to include the cemetery. c) Writing a newspaper column of local history to ask questions, show photos and create public interest in historical issues. d) Planning for a museum for Edgewater. Protection of items already acquired; protection for Hawks Park Clubhouse. He said the next few years, historically speaking, should be very exciting for Edgewater. MISCELLANEOUS At this time Mr. Corder asked Diane Trout to speak on the Garden Club's plans for the parks. Mrs. Trout stated they had gone out, visited and took photos at all of the parks and made a list of ideas for each area. She stated Menard-May Park will need the most work, and some of the areas will be easy and quick. She said they are looking at plants that are low maintenance, suitable for their areas and are also willing to work with the Parks employees, as to how these plants should be maintained. She stated they will bring back pictures to the next meeting, depicting what they would like to do with the park projects. ADJOURNMENT There being no further business, Mrs. Pittman moved to adjourn, seconded by Mr. Tanksley. Minutes submitted by Barb Kowall Recreation/Cultural Services Board Minutes - March 2, 2000 ... ..""" City of Edgewater Parks, Recreation! Maintenance Dept. P.O. Box 100 Edgewater, Fl. 32132-0100 (904) 424-2485 Fax (904) 424-2416 RECREATION/CULTURAL SERVICES BOARD MARCH 2, 2000 6:30 PM EDGEWATER CITY HALL CONFERENCE ROOM AGENDA ROLL CALL/CALL TO ORDER APPROVAL OF MINUTES January 13, 2000 Minutes OLD BUSINESS NEW BUSINESS Beautification Award Review of Current Parks & Facilities City Parks Master Plan Historical Ad Hoc Committee Report Beautification Ad Hoc Committee Report MISCELLANEOUS ADJOURNMENT