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05-06-1981 - Special ~ u u CITY OF EDGEWATER CITY COUNCIL SPECIAL MEETING May 6, 1981 CALL TO ORDER Mayor Robert H. Christy called the Special Meeting of the City Council of the City of Edgewater to order at 3:00 P.M. in the Conference Room. ROLL CALL Mayor Robert H. Christy Councilman Jacob Lodico Councilman David C. Ledbetter Councilman Wilbert Pendleton Councilman John T. Wilbur City Attorney Clay Henderson City Clerk Nancy F. Blazi Police Chief Earl Baugh Present Present Present Present Present Present Present Present The purpose of the Special Meeting was to discuss placement of a City Manager. Mayor Christy opened the meeting with an announcement of the death of South Daytona Mayor Al Menger, noting that the City of Edgewater had sent flowers. The following 4 candidates were discussed as follows: GARY SHELTON ROBERTS: All councilmen agreed on this candidate. In addition Councilman Lodico pointed out that Mr. Roberts was the only applicant dependent on this job as his sole income. JOHN W. CASHION: Councilmen Lodico, Wilbur and Pendleton put forth this candidate. Councilman Ledbetter, however, felt that he expected to maintain too much personal control. Councilman Wilbur noted that the applicant was a Class A contractor. DOUGLAS S. FUTCH: Nominated by Councilmen Wilbur and Ledbetter. Councilman Pendleton noted that this applicant asked for the highest salary of all applicants and that he had no City Manager experience, only county level. JOSEPH M. MITCHELL: Councilman Pendleton named this candidate pointing out that he had the most extensive municipal experience of all candidates. Councilman Wilbur suggested that we hire Mr. Roberts as first choice followed by Mr. Futch. City Attorney Henderson interjected that it would be more expedient to make an offer and discuss the matter prior to passing a resolution for anyone person. Councilman Ledbetter then questioned availability of funding for the City Manager Position. In response to that question City Attorney Henderson stated that by ordinance the Council must amend the budget to make some portion of $28,000 excess in planning budget available for said salary. He further stated that a public hearing must be held on proposed budget amendment. A general discussion followed regarding probable budget shortages in the remainder of the fiscal year. Mayor Christy then questioned the entire action of hiring a City Manager reading verbatim into the record Question #2 of the referendum items contained in the November 6, 1973 election. I . 1. u Q "Question 2: Shall the following proposed amendment to the City Charter of the City of Edgewater, Florida be approved: Charter Section 26: Section 26 of the present City Charter shall be replaced by the following: There shall be established the office of City Manager. The City Manager shall have the sole supervision over the following Departments: Water Department; Sewer Department; Department of Garbage, trash disposal, roads and parks; Police Department; Fire Department; City Clerk and Deputy City Clerk. The supervision of these departments, together with the compensation, duties and powers of the City Manager shall be prescribed by ordi- nance passed by the City Council." The Mayor stated he would only cooperate in the hiring if the people so voted by referendum. After discussion on the matter of a referendum it was agreed that Slnce it would cost money, take time and the vote of the people for the 4 Councilmen based on their support of a City Manager made it unnecessary. City Attorney Henderson supported them, stating that it was not legally necessary. A general discussion then followed regarding the legalities involved in amending the budget. Councilman Wilbur made a motion to instruct the City Attorney to proceed with the steps necessary to appropriate the funds needed to hire a City Manager in a legal manner. The motion was seconded by Councilman Lodico. A general discussion followed regarding what actions were necessary to effectuate same. At this point Police Chief Baugh was excused to attend to the fire in Florida Shores. City Attorney Henderson and City Clerk Blazi agreed that a public hearing on amending the budget could be advertised and held May 18, 1981. Councilman Wilbur then withdrew his motion and Councilman Lodico withdrew his second of same. Councilman Wilbur made a motion to instruct the City Attorney to proceed with establishing the legalities necessary to appropriate the funds toward hiring a City Manager and instructing the City Clerk to advertise the public hearing as necessary. Councilman Pendleton seconded the motion. Upon roll call the motion CARRIED 4-1 with Mayor Christy voting NO. City Attorney Henderson pointed out that enabling legislation must be done to repeal Section 2.1 of the Municipal Code relating to the Coordinator system of government. A general discussion ensued. Councilman Pendleton was then excused due to proximity of the Florida Shores fire to his horne, City Attorney Henderson and the City Clerk then suggested that we invite one candidate back to further discuss the matter and apprise him of the status. The general opinion of the Council was that it should be Mr. Roberts as first choice, followed by Mr. Futch if necessary. Councilman Wilbur made a motion to invite Mr. Roberts back to discuss salary. Councilman Lodico seconded the motion. Upon roll call the motion CARRIED 3-1 with Mayor Christy voting NO. The Mayor then left the meeting to review fire status. Upon his return he asked permission to declare an emergency. Consensus of opinion was that the meeting should be quickly concluded and the meeting adjourned. Councilman Wilbur then made a motion to instruct the City Attorney to draw up any documents necessary toward funding the City Manager -2- City Council Special Meeting 5/6/81 f4~ ~ o o . .. .. position and instructing him to bring such documents to the Special Meeting of Monday, May 11, 1981. Councilman Lodico seconded the motion. A general scheduling discussion followed at which time the Mayor excused himself to go to the fire. ADJOURN Councilman Ledbetter made a motion to adjourn. The motion was seconded by Councilman Lodico. The secretary then questioned the status of the previous motion and was told that it had died for lack of a second. No action was taken on the previous motion and the meeting was adjourned. r Minutes submitted Holly Haeger fj ..It.1 '~.."U'''''''f . \,,'r~' , Ij " ::;~;I!~J () LiJ ['j ~ "to ,P,' <:";tJ: . . " 1'.' ~'<'(lot '''1~:1 .. ""'. Ii'''' 1:~~~i!~tr,~\;~ ~...~' :.: ~'" ~ ~.:,~ ; "~ _ ~' ~", J... ' -;11,.. ! ,\,. ~.-;-- "{.' .~t. ,I: f,e' 0' .". ~ vC.~.d ' .~ " . . I . :\'" l,Al1,.:D;F,-?J:..: '" ~ \" \''''';if -"'.,'~I#/... t'" ~_~/J~) ~ouncilman~ ~a~ 'J{25 Counc llman /"j ~~rrLd~ ~ Councllman ~ L' F d~tf Clty Cler ! 131~. f~ THIS / DAY OF MAY, APPROVED 1981. ~~ Mayor -3- City Council Special Meeting 5/6/81 .