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12-17-1984 - Regular ~. . l. Q {J CITY COUNCIL OF EDGEWATER REGULAR MEETING DECEMBER 17, 1984 MINUTES CALL TO ORDER Mayor Baugh called the meeting to order at 7:00 P.M. in the Community Center. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Councilman James Inman City Attorney Jose'Alvarez City Clerk Connie Kinsey Police Chief Douglas Betts Present Present Present Present Present Present Present Excused INVOCATION, SALUTE TO THE FLAG Pastor Griffin gave the invocation and there was a salute to the Flag. APPROVAL OF MINUTES Special Meeting of November 28, 1984 - Councilman Inman moved to approve the minutes of the Special Meeting of November 28, 1984. Councilman Prater seconded the motion. Motion CARRIED 4-0. Regular Meeting of December 3, 1984 - Councilman Prater moved to approve the minutes of December 3, 1984. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. Special Meeting & Workshop of December 5, 1984 - Councilman Rotundo moved to accept these minutes. Councilman Inman seconded the motion. Motion CARRIED 4-0. BILLS AND ACCOUNTS Councilman Inman moved that the bills and accounts be paid. Councilman Prater seconded the motion. Motion CARRIED 4-0. City Clerk Kinsey noted that there was a supplemental bill to Communications Services for the Police Department in the amount of $96.25 with a memo from the department head. Mayor Baugh asked Chief Betts if this expenditure was for the base station and Chief Betts replied yes and the girl failed to get a purchase order but this has been handled throughout his entire department. Councilman Rotundo moved to pay the bill. Councilman Prater seconded the motion. Motion CARRIED 4-0. MISCELLANEOUS Mr. Walter Gross, 909 Lake Avenue, spoke on the Resolution adopted by Council which gave an employee the titles of Personnel Director, Finance Director, Budget Director, City Clerk and City Administrator-Manager. Mayor Baugh pointed out that Manager was not a part of the Resolution and Mr. Gross stated that according to the dictionary an administrator and a manager are the same. He stated that there was no salary indicated, no probation, no reasons for which the employee could be suspended, and no advertising for applications for this position and he requested a legal opinion if there's somewhere in the Charter that qualifies that hiring at the last meeting. He noted that the former Council had determined that one individual could not do all these jobs. Mayor Baugh stated that he'll take it under advisement. Mr. Jack Spencer, 2604 Victory Palm Drive, congratulated Council for reinstating the City Clerk with the additional duties which were previously discussed. He said he felt it was an appropriate action and that it's in line with the Charter and the positions were filled in an economical manner. Mr. Frank Opal, Florida Shores, recalled his previous proposals regarding single member districts and pointed out that Edgewater had this until 1967. He suggested they change the wording to have elections in odd numbered years, the City be divided into four voting districts to equalize the number of voters, and the words be changed from "at large" to "by district" for the voting. COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES City Council Reports - There were no Council reports at this meeting. City Attorney Reports - City Attorney Alvarez stated that the City Clerk will address the Council on two pending matters. o Q ~ COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES (Continued) City Clerk Reports - City Clerk Kinsey noted that Councilman Asting submitted a memo regarding the Association's acceptance of the PEA and SPEA agreements and a motion is necessary to approve the agreements, which could be subject to the City Attorney's review for legality. City Attorney Alvarez suggested the motion be made in terms of approval contingent upon any negative findings so they will remain approved and won't have to come back to Council again. Councilman Inman so moved. Councilman Prater seconded the motion. Motion CARRIED 4-0. City Clerk Kinsey pointed out that in line with adoption of the contracts, there is one position in the City that's decertified from the Associations and in the past the benefits of the general employees contract were given to her and if Council agrees, a motion would be in order. Councilman Prater moved to grant the privilege. Councilman Inman seconded the motion. Motion CARRIED 4-0. City Clerk Kinsey noted that the Safety Committee meeting date and time was established by motion of Council and they're asking for a change in the meeting date to the Wednesday the week before the Merit Board meets to get the research and correspondence to the Merit Board prior to their regular meeting. Mayor Baugh asked if this would be a permanent change and City Clerk Kinsey replied yes. Councilman Rotundo moved to accept their recommendation. Councilman Inman seconded the motion. Motion CARRIED 4-0. City Clerk Kinsey stated that there are two requests from department heads on this agenda for purchases in excess of $1,000. and the department heads had discussed amending Ordinance 898 which was adopted in 1974 to raise the expendi- tures to $2,000. before Council approval and the compe~itive bid procedure to be followed for purchases over $3,000. She added that she discussed this with the City Attorney and he advised an ordinance amendment would be necessary. Mayor Baugh stated that it would increase it to $2,000. for department heads and $3,000. for bids and Councilman Rotundo moved to that effect and to instruct the City Attorney to draw up an ordinance. Councilman Prater seconded the motion. Motion CARRIED 4-0. City Clerk Kinsey noted that there are two pending items that need extensive review by Council and one is the Planning and Zoning Board's request to rezone a ten-block section of Hibiscus and Guava from B-2 to I-I and the other is the requested renewal of the franchise agreement with South Florida Natural Gas Company. She recommended Wednesday, December 19th, at 3:00 PM for a Workshop. Mayor Baugh asked when she got the agreement from the Gas Company and City Clerk Kinsey said it was dated December 11th. Council members agreed to this date and time. Public Works Department Recommendation on tractor bid - City Clerk Kinsey read the December 13th memo from Earl Copeland, Public Works Superintendent, recommending the low bid of $47,187.00 from Tom Nehl GMC Truck Co. be accepted. Mayor Baugh asked Mr. Copeland if this meets the specifications and Mr. Cope- land replied yes. Councilman Prater moved that they accept Tom Nehl GMC Truck Company's bid of $47,180.00. Councilman Rotundo seconded the motion. Councilman Inman questioned if this tractor is urgently required now since they might go with the incinerator. Mr. Copeland said it's urgently needed as they use one gallon of oil per trip and make about three trips a day, and they can rebuild the old one for a spare when they get a new one. Mr. Copeland added that this is for garbage and not trash. Mr Irving Raymond, Mechanic's Assistant for the City, said they need this new tractor because even when the repairs are done, it won't do what's needed. Motion CARRIED 4-0. Police Department request for employee to attend school - City Clerk Kinsey read the December 7th memo from Chief Betts which requested reimbursement for Records Clerk/Administrative Aide Sherry Reed to attend the Basic Law Enforce- ment Recruit Class in Sanford, Florida. His memo noted that this will meet the Police Department's affirmative action plan. Mayor Baugh asked Chief Betts if there are any openings in the department and Chief Betts replied no, but it will meet the requirements for a female employee and all local govern- ments should have one. Mayor Baugh asked if the City has an affirmative action plan and City Clerk Kinsey replied no, but Tallahassee has been contacted for some model plans but they haven't been received yet. Mayor Baugh recommended that Council table this until they get an answer from Tallahassee and an affirma- tive action plan drawn up. Councilman Rotundo asked City Attorney Alvarez if this would be his recommendation and City Attorney Alvarez said it's an adminis- trative matter. Councilman Rotundo moved to TABLE this until they find out the Police Department's affirmative action plan. Councilman Prater seconded the motion. Mrs. Reed stated that she'd already enrolled and wanted to be reimbursed. Councilman Rotundo said when it's straightened out, they'll reimburse her. Motion CARRIED 4-0. -2- Council Regular Meeting Minutes December 17, 1984 o Q COUNCIL/OFFICERS REPORTS, BOARDS AND COMMITTEES(Continued) Utilities Department request for authorization to repair Well #1, in excess of $1,000. - Mayor Baugh pointed out this is what was approved earlier in the meeting regarding raising the department head's purchasing power to $2,000. Councilman Inman moved to allow Terry Wadsworth to expend this money to repair Well #1. Councilman Prater seconded the motion. Councilman Rotundo asked if the pump is down and City Clerk Kinsey said it's losing pressure. Councilman Inman pointed out that according to the memo it dropped from 165 to 58 gallons per minute. Councilman Prater noted that it's also on the auxiliary power. Motion CARRIED 4-0. Parks & Recreation Department request to purchase fencing for ballfield - Mayor Baugh noted that this was submitted before and asked if there's money budgeted for this. City Clerk Kinsey replied yes, it was incorporated in the last budget amendment. Councilman Inman moved that they grant this request for the new fence at the ballfield. Councilman Prater seconded the motion. Motion CARRIED 4-0. Civil Defense request to reinstate salary of Director - City Clerk Kinsey read the December 12th letter from Mr. Vic Vandergrifft, Civil Defense Director, requesting that his $150.00 a month salary be reinstated to cover his gas, oil, maintenance and insurance of his personal automobile. Councilman Rotundo asked Mr. Vandergrifft if he keeps a log of the hours he spends and Mr. Vandergrifft said he turns in reports to the Council. Councilman Rotundo asked that he submit a list to Council as he'd like more information to look into it. Councilman Prater suggested a 30-day log of his time and mileage to be sub- mitted to Council. Mr. Vandergrifft pointed out that it's already been two months into this budget year that he hasn't been reimbursed. Councilman Inman noted that the Civil Defense budget was cut from more than $4,000. last year to $2,550. this year. Mr. Vandergrifft recalled that the generator wasn't hooked up during the recent storm and he has no money budgeted for this expenditure, plus they need a telephone on the podium for when he has to open up a command post. He added that he'd talked with the City Clerk about the telephone and she is checking into this. City Clerk Kinsey agreed that they are looking at telephone proposals now and this will be a part of it. Mr. Vandergrifft pointed out that when the Police Department doesn't have power they have to use walkie-talkies if the generator isn't working. Councilman Inman stated that the Police Department had better have communications when there's an emergency plus he agreed with the need for a telephone. Mayor Baugh asked Mr. Vandergrifft how many people he had when he started and Mr. Vandergrifft said he has ten staff volunteer people and a membership of approximately 50 who would come out and be willing to work. Mayor Baugh asked Mr. Vandergrifft to prepare for Council a log of approximately six months that will show them a breakdown of what he did. Mr. Vandergrifft said he'll have it by the next meeting. Councilman Rotundo moved to TABLE this. Councilman Prater seconded the motion. Motion CARRIED 4-0. Rescue-Opening of bids for vehicle - City Clerk Kinsey certified that one bid was received from First Response, Inc.. Mayor Baugh asked how many were sent out and City Clerk Kinsey replied 5 or 6 plus the ad was in the paper. Mayor Baugh asked Mrs. 01ds, Rescue President, if this was the unit they saw and Mrs. 01ds said they saw three different units and each had its good points but the equipment has to meet the specifications. City Clerk Kinsey opened the bid and read the total of $43,373.00 less $2,000.00 trade in for the 1979 Dodge van for a total of $41,373.00. Mayor Baugh asked City Clerk Kinsey if she can certify these funds and City Clerk Kisney replied yes. Mayor Baugh suggested this be turned over to the President of Rescue for her review to make sure that all items and specifications have been met and bring back her recommendation to Council. Councilman Inman so moved. Councilman Prater seconded the motion. Motion CARRIED 4-0. Councilman Rotundo said they should recognize Rescue for the good work they're doing and he asked the audience for a standing ovation, which was immediately given. Mayor Baugh asked Mrs. 01ds if the building is completed and Mrs. 01ds said they're still doing some painting and they'll start classes in January and will have a dedication ceremony. She invited the Council and audience to come by and tour the building at any time. -3- Council Regular Meeting Minutes December 17, 1984 . ~ ", o o COMMUNICATIONS Daytona Beach Community College re: steering committee - City Clerk Kinsey read the December 6th letter requesting a representative and an alternate for the steering committee. Mayor Baugh recommended that Councilman Inman be appointed, if he'll accept it. Councilman Rotundo made that a motion. Councilman Prater seconded the motion. Mayor Baugh asked Councilman Inman if he'll serve on the committee and Councilman Inman agreed he'd accept it. Motion CARRIED 4-0. Mayor Baugh requested an alternate for the steering committee and Councilman Rotundo moved that Councilman Prater be the alternate. Councilman Inman seconded the motion. Motion CARRIED 4-0. ORDINANCES AND RESOLUTIONS Ord. 84-0-30 Amending Chapter 19, Art. I, Sect. 19-1 and 19-13 re: Utility billing (Tabled 11/5/84) - City Attorney Alvarez read this Ordinance. ORD. 84-0-30 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AMENDING CHAPTER 19, ARTICLE I, SEC. 19-1 AND SEC. 19-13 OF THE CODE OF ORDINANCES OF THE CITY OF EDGEWATER, FLORIDA, BY INCREASING THE SERVICE CHARGE FOR WATER AND SEWER SERVICES; PROVIDING THAT THE DEPOSIT AND BILL FOR UTILITY SERVICES SHALL BE IN THE PROPERTY OWNER'S NAME; PRO- VIDING FOR NO DEPOSIT REFUND CHECK FOR LESS THAN $1,00; REDUCING THE TIME FOR TERMINATION OF SERVICE FOR NON-PAYMENT OF BILL; PROVIDING THAT SERVICE WILL NOT BE DISCONTINUED FOR A DELINQUENT BILL OF LESS THAN $5,00; CON- TAINING A REPEALER PROVISION; A SEVERABILITY CLAUSE: AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Baugh stated that this is first reading. Councilman Inman moved to adopt Ordinance 84-0-30 as amended. Councilman Prater seconded the motion. Motion CARRIED 4-0. Ord. 84-0-35 Amending Chapter 19, Art. VI, Sect. 19-63 re: Utility billing (garbage and trash) - City Attorney Alvarez read this Ordinance. ORD.84-0-35 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AMENDING CHAPTER 19, ARTICLE VI, SEC. 19-63 OF THE CODE OF ORDINANCES OF THE CITY OF EDGEWATER, FLORIDA, CHANGING THE NUMBER OF DAYS FROM 45 TO 30 FOR TERMINATION OF SERVICE FOR NON-PAYMENT OF BILL; CONTAINING A REPEALER PROVISION; A SEVERA- BILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Councilman Prater moved to adopt Ordinance 84-0-35. Councilman Inman seconded the motion. Motion CARRIED 4-0. Ord. 84-0-36 Amending Art. VII, Sect. 715.02 Site Plan Approval - City Attorney Alvarez read this Ordinance. ORD. 84-0-36 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLQRIDA, AMENDING ARTICLE VII, SECTION 715.02, SITE PLAN APPROVAL, OF THE CODE OF ORDINANCES OF THE CITY OF EDGEWATER, FLORIDA, BY DELETING THE PRESENT REQUIREMENTS AND SUBSTITUTING THEREFOR A SITE PLAN REVIEW APPLICATION INFORMATION SHEET: CONTAINING A REPEALER PROVISION; A SEVERABILITY CLAUSE: AND PROVIDING FOR AN EFFECTIVE DATE. Councilman Rotundo moved to accept Ordinance 84-0-36. Councilman Prater seconded the motion. Motion CARRIED 4-0. Ord. 84-0-37 Amending Appendix B, Art. IX (ll)(d)(e) re: Recreational funds - City Attorney Alvarez read this Ordinance. ORD. 84-0-37 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, AMENDING APPENDIX B, ARTICLE IX (11) (d) (e), DESIGN STANDARDS, PUBLIC SITES AND OPEN SPACES, FORMULA FOR FEES IN LIEU OF LAND CONVEYANCE, USE OF FEES, OF THE CODE OF ORDINANCES OF THE CITY OF EDGEWATER, PROVIDING THAT FUNDS ACCUMULATED AND USE OF FEES SHALL INCLUDE RECREATIONAL EQUIPMENT, FACILITIES AND LAND IMPROVEMENTS AS DESIGNATED BY THE CITY COUNCIL; PROVIDING FOR ADVERTISEMENT OF THIS ORDINANCE AS REQUIRED BY LAW; CONTAINING A REPEALER PROVISION; A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Councilman Prater moved to adopt Ordinance 84-0-37. Councilman Rotundo seconded the motion. Motion CARRIED 4-0. -4- Council Regular Meeting Minutes December 17, 1984 I" . '. o 'J UNFINISHED BUSINESS There was no Unfinished Business brought up at this meeting. NEW BUSINESS There was no New Business brought up at this meeting. ADJOURN Councilman Rotundo moved to adjourn. Councilman Inman seconded the motion. Meeting was adjourned at 8:00 P.M.. Minutes submitted by: Lura Sue Koser ""' ATTEST: ~~/ CITY CLERK - ~ '-t2l-- Approved this~day of ~' 198~. ~r?~ ~ MAYOR -Y-~ r i~~ ~ -5- Council Regular Meeting Minutes December 17, 1984