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12-05-1984 - Special/Workshop " , Q u CITY COUNCIL OF EDGEWATER SPECIAL MEETING & WORKSHOP DECEMBER 5, 1984 MINUTES Mayor Baugh called the Special Meeting and Workshop to order at 2:30 PM in the Community Center. He read the items on the agenda. ROLL CALL Mayor Earl Baugh Present Councilman James Inman Present Councilman Louis Rotundo Present City Attorney Jose' Alvarez Present Councilman Russell Prater Present City Clerk Connie Kinsey Present Councilman Neil Asting Present Police Chief Douglas Betts Present Also present during various portions of the meeting were department heads Terry Wadsworth, Earl Copeland, Dennis Fischer, and David Garrett; Mrs. Karen Rickelman, Mrs. Deborah Sigler, and Mr. Gerard Ferrara. Councilman Asting moved to go into the workshop. Councilman Inman seconded the motion. Motion CARRIED 5-0. 1984-85 Budget review - Mayor Baugh noted that this would be a general review for Council to become familiar with the budget. Mrs. Rickelman went through the budget book, page by page, explaining the various sources of revenues and anticipated expenditures. When she reviewed the Code Enforcement Depart- ment, Dennis Fischer, Building Official, submitted a memo to Council regarding a vehicle for the Code Enforcement Officer as the vehicle he uses now is shared with City Hall. He suggested it be a subcompact car or truck and also suggested expenses and mileage be increased to meet the expenses. He requested 35C a mile rather than the current 21C a mile. Councilman Rotundo asked if he's using his own vehicle and Dennis Fischer replied yes and no car was furnished previously but mileage was reimbursed. Mrs. Rickelman continued the review of the budget, noting various items that were budgeted for in the different departments. Mr. Wadsworth reviewed the Water and Sewer budgets, pointing out various items that were budgeted for in Field Operations, Wastewater and Water Departments. Councilman Rotundo asked if there are any major problems in the Water and Sewer Departments and Mayor Baugh suggested that Mr. Wadsworth give them a list of the major problems for their review. Mr. Wadsworth noted that the consulting engineers are preparing a water study and would like to meet with Council to ad- vise them what they've done so far and suggested it be one meeting for Utilities. Mayor Baugh agreed. Mr. Wadsworth said he'd talk with the engineers and try to set up a date. Management Pay Plan - City Clerk Kinsey stated that the former Council had obtained decertification on the four department heads which removed them from the union status and they also passed an ordinance removing the titles from the Merit System. She added that the department heads met on their off-duty time and prepared a proposal of salary and benefits which was presented to the former Council but no action had been taken. She noted that most of the proposed benefits are close to or the same as the present contract for other employees. Councilman Inman questioned the number of vacation days which were listed as working days with 15 for one to four years. City Clerk Kinsey pointed out that it's currently 12 working days for regular employees. Mayor Baugh said he'd like time to study it and would like to get from the City the salary of the department heads currently. Councilman Asting stated that former Councilman Spencer's proposal has a lot of merit and they should consider it. Mr. John Spencer, former Councilman, said the City is obligated to arrive at some kind of plan for the City and noted that he'd used the Florida League of Cities' Salary Survey as a basis for his proposal. Mayor Baugh suggested Council read it and bring it up at a later meeting. City Clerk Kinsey pointed out that department heads can also answer any questions which Council may have. < A u u Job descriptions and reclassifications - Mayor Baugh recessed the meeting briefly at 3:43 PM for Mrs. Sigler to be called to the meeting. Meeting was called back in session at 3:50 P.M. Mrs. Sigler reviewed a summary of the job descriptions, reclassifications and title changes. She noted that all department heads worked on the job descriptions and they were sent to the Merit Board and approved and then sent to Council but when it was on the November 19th agenda for Council action, the meeting was adjourned prior to discussion and action. Mayor Baugh asked if these were reviewed by the Merit Board and Mrs. Sigler replied yes, and in July it was sent to Council. City Clerk Kinsey pointed out that they had people in positions but didn't have job descriptions for them. She also noted that there's another problem in the Utilities Depart- ment with equipment operators and laborers and Mr. Wadsworth requested it go from a grade 4 to a grade 6. She added that Service Workers I, II, and II now are at grades 3, 6, and 9 for equal spreads. Mrs. Sigler pointed out that Repair Worker categories were also recommended for those grades. Mr. Spencer noted that these changes were requested from the Merit Board months ago and he felt the officers and sergeants in the Police Department are not being paid comparably to other cities of this size. He added that the department heads, the Merit Board, and Mrs. Sigler had put a lot of time and effort in this. Mayor Baugh asked the cost for these changes and City Clerk Kinsey said there's an additional $200. over what's in the package because of the change in the Utilities Department, and it would be approxi- mately $17,380. to implement the entire package. There was a discussion about the ramifications on this amount if a raise is negotiated in the very near future. Councilman Inman stated that it was a good job with the job descriptions, and they will be helpful when hiring new employees. City Clerk Kinsey pointed out that the job titles need to be straightened out in Tallahassee also to clarify the certification. Councilman Rotundo asked if a person newly hired starts at the same scale as others here for awhile and City Clerk Kinsey said no, it's a 10-year scale on the Merit Pay Plan. A member of the audience asked if it's Civil Service here and Mayor Baugh replied no. The audience speaker then asked about State certifications for the Water Departments and Mayor Baugh said yes for some of them. Chief Betts noted that the Police officers are State certificated. Trash disposal alternatives - Mr. Gerard Ferrara, in-house City Engineer, was introduced to the Council members. Mr. Ferrara said he'd reviewed three methods, one is carrying material to the County landfill, the City going back into the landfill operation, and incineration. He said there were similar problems in Germany and they've come up with a system and he's getting some video tapes to review it in January and he'd like Council to hear this information also before making a decision. He added that he's also recommending it to Volusia County. He reviewed the costs if they continue to use the County's landfill due to the County's fees, cost of equipment to transport, and hiring of additional employees. He noted that with a City landfill, they'll have problems with neighbors, there are strict regulations and it's costly due to permitting which is required by St. Johns River Water Management and DER. He said he did this for Orange City and the cost for a landfill came to between $20,000. and $30,000. He said incincer- ation is a very good consideration because they have wiped out about 95% of the materials and the remainder can be spread out. He added that they could use the 10 acre site that the City already has. Councilman Asting asked if the incinerator at Vero Beach is above ground and Mr. Copeland replied yes. Mr. Ferrara pointed out that the old landfill is above natural ground and they could come in at one side and protect the top part of the rim with concrete. He added that the concept is good but there's some smoke, but it would meet the needs of this area. He noted that if the initial cost is $52,000. they need to include preparing the site and some engineering work involved because the State gets into this. Mr. Copeland pointed out that they need a DER permit which he's applied for. Councilman. Asting asked if there would be any problems and Mr. Copeland replied that the man at DER told him no. -2- Council Special Meeting & Workshop Minutes December 5, 1984 , .. u u Trash disposal alternatives (Continued) - There was a discussion regarding the methane gas in that area. Mr. Ferrara said they could look at the immediate area but there should be no problem with piping and venting that's usable, and he referred to an unused landfill in St. Petersburg where they have a ballfield. Mr. Cope- land noted that the landfill's been closed since 1977. Mr. Ferrara noted that this could be about $62,000. total with just a little space needed. Mayor Baugh noted that it would pay for itself in about two years instead of paying the hauling fees. Mr. Copeland pointed out that they now have scales at the County's landfill and they're going to charge by the weight. Councilman Rotundo questioned why the cost is so high and Mr. Ferrara said it's the blower system, control valves and concrete block. There was a discussion regarding the igniting procedure. Councilman Prater asked if it's limited as to what can be put in it and Mr. Copeland replied that it's anything that will burn. Councilman Prater suggested contacting the people for further information and Councilman Asting agreed he'd like to hear from a representative. Mayor Baugh asked if there is more than one company which sells these and Mr. Copeland said he'd check but DER had told him to go to Vero Beach to see that one in operation. Councilman Rotundo asked if there would be any added costs to the $62,000. and Mr. Ferrara said they should add a contingency. Mayor Baugh asked if City personnel could build it and Mr. Copeland said he'd rather have it contracted but they could possibly assemble it. Councilman Inman asked the life expectancy of the unit and Mr. Ferrara said he didn't check into that because he didn't know if Council wanted to con- sider it. Mr. John Spencer stated that they replaced the bricks twice in the unit in Vero Beach and they're lasting 3 to 5 years but they burn a lot of "pot". He suggested if this is going to be installed in an area that the City is responsible for that it have a protective fence so nothing can get in there, and noted that they need a way of putting the trash into the incinerator because of the height. Mr. Copeland stated that they have a back- hoe and can put a clam shell on it. Mayor Baugh asked Mr. Copeland if he could foresee a problem with this and Mr. Copeland replied no. Mr. Ferrara stated that the incinerator seems the cheapest and easiest to get involved in, and if Council decides to do this, they can check into the life of the motors and the brick. Voting Order Procedure - Mayor Baugh pointed out that the former Council rotated the voting order for Council meetings. No Council member expressed an objection to this procedure. Councilman Asting moved to go back into the Special Meeting. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. 1984-84 Budget review - Mayor Baugh noted that this item was just for Council's information. Management Pay Plan - Mayor Baugh suggested this come back to Council after they've had a chance to look it over and talk to the department heads. Job Descriptions and Reclassifications - Councilman Rotundo moved that they accept the job descriptions and reclassifications. Councilman Asting seconded the motion. Motion CARRIED 5-0. City Clerk Kinsey asked the effective date for these and Mayor Baugh suggested it be the date of this meeting. Councilman Asting moved that the job descriptions and reclassifications proposal be effective this date, December 5th. Councilman Inman seconded the motion. Motion CARRIED 5-0. -3- Council Special Meeting & Workshop Minutes December 5, 1984 , . (.J (,) Councilman Asting moved to authorize the Building Official to go out for bids for a small truck to be used for the Building Official's Depart- ment. Councilman Prater seconded the motion. Motion CARRIED 5-0. City Clerk Kinsey pointed out that the Building Official had also requested 35e for mileage. Mayor Baugh suggested they leave it at 2le since they're going out for bids on a truck. Trash disposal alternatives - Mayor Baugh suggested the Engineer contact some of these people to get more information. Councilman Asting said he'd like a representative from the incinerator company corne and brief the Council. Mayor Baugh agreed that it was his intent. Councilman Asting suggested the City Clerk or Mr. Copeland make the contact. Mr. Copeland said he'd call DER to see if there are other companies and get further information. Mayor Baugh suggested turning this over to Mr. Copeland to get the people here and to go forward with it. Councilman Rotundo suggested it be a workshop. Mayor Baugh suggested Mr. Copeland make a report on the information he receives and submit it to the City Clerk or Council. Voting Order Procedure Councilman Asting moved to keep it as it is. Councilman Inman seconded the motion. Motion CARRIED 5-0. Mr. John Spencer pointed out that they'll need to transfer some funds and City Clerk Kinsey replied that the auditors had cleared this matter up. Councilman Asting moved to adjourn. Councilman Inman seconded the motion. Meeting was adjourned at 4:52 P.M. Minutes submitted by: Lura Sue Koser Jfs ~ ~ ATTEST: THREE A4~ -u~.c..~ ~UNCILMAN - ZONE FOUR ~~_/ .?7 ~~/7 CITY CLERK Approved thiS~ay of I)L<~ , 1984. 'Ze~a MAYOR -4- Council Special Meeting & Workshop Minutes December 5, 1984