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07-23-1984 - Budget Workshop . . o o ~ , CITY OF EDGEWATER Budget Workshop FY 1984-85 Mayor David Ledbetter called the recessed budget workshop to order Monday, July 23, 1984 in the Council Chambers in City Hall. ROLL CALL Mayor David Ledbetter Councilman Melbourne Wargo Councilwoman Gigi Bennington Councilman Neil Asting Councilman Jack Spencer City Attorney Jose' Alvarez City Clerk Connie Kinsey Present Present Present Present Excused Excused Present Also present: Karen Rickelman, Earl Copeland and Mike Tenney Street Department The Council discussed the vehicle evaluation sheet with Mr. Copeland. It was determined that there are twelve men in the Street Department and Mr. Copeland doesn't feel he needs more manpower. There was discussion about the culvert workload. Mr. Copeland explained that about 70% of the time is spent on culverts. He went on to explain the process involved in putting the culverts in, assuring proper drainage. Backing up, the Council went down the line items, Mrs. Rickelman and City Clerk Kinsey explained the expenses in each. It was agreed to put $500 in professional services in the event the City Engineer's services are used for street paving or such. Under contractual services there was discussion regarding the resurfacing projects and the various streets within the City that should be included. The City recently renewed another phase of the block grant program for some paving to be done, through 1986. The costs of resurfacing was discussed and it was agreed that this should be allocated for. $24,000 was put in this line item. $9,000 was put in the vehicle repair and maintenance line item. $12,000 was put in gas, oil and diesel expense line item. $150 was put in the transportation line item. The appropriation in the rentals and leases line item was cut completely. Operating supplies was cut to $11,500. Road materials and supplies was cut to $15,000, considering the $24,000 that was put into contractual services for the possibi- lity of contracting for paving. At this time there was discussion among the Council about the work being done on the streets. Councilwoman Bennington stated that purchasing the grader was for the purpose of getting the box scraper off the roads and use the grader. She added she would like the City to get out of the culvert business, since we are having to use the grader most of the time on culverts. , . o u Mayor Ledbetter added that you do get better results using the grader onthe streets. Mr. Copeland agreed to getting out of the culvert business. He explained the process that should be followed to properly grade the streets; the time spent on culverts could be used on the streets. There was discussion at this time about paving. Councilman~Asting contended that a paving program should be allocated for in this budget. Councilwoman Bennington informed that she had conversa- tion with the auditors, and the paving assessment fund that we have now could be used for future paving. She doesn't feel we should put money in this budget at this time.There was further discussion about how this should be handled. Councilman Asting's recommendation is to commit the total amount collected back to road paving, plus the City share, within reason would be about $375,000. Councilman Wargo stated that by putting this in the budget this year, it will raise our millage and he doesn't want to do that. Councilwoman Bennington commented although that would not have to happen, she still doesn't want to put it in this budget. At this time there was more discussion about the culverts. It was agreed that there are more benefits with the City putting in the culvertsijust the assurance of proper drainage is one. Under machinery and equipment, Mayor Ledbetter questioned the necessity of another pick up truck. Mr. Copeland explained the one they have has over 156,000 miles on it and has numerous uses. This request would be to replace one. It was agreed, again the idea of a fleet purchase should be looked into. Mrs. Rickelman explained that the balance of the grader should come under another category. It was agreed to allocate $12,000 for a tractor and $6,000 for a pick up truck, making the machinery and equipment line item $18,000. The total of this budget is now $377,035. Mr. Copeland and Mr. Tenney were excused from the meeting. This concludes the General Fund budgets, the total being $1,848,667. The total revenues being $1,246,551, the millage with the rate at 5.441 that revenue would be $633,620, totaling $1,880,171. City Clerk Kinsey noted that nothing has been discussed on raises or the department head salaries. Councilman Wargo stated that $40,000 could be set aside for wages, explaining this includes l5~ an hour plus fringe benefits. City Clerk Kinsey reminded the Council of the department head situation, they have come off the Merit Plan, they have come off the union. -2- Budget workshop July 23,1984 " Q o . Councilman Wargo suggested getting away from the Merit Pay Plan. Councilwoman Bennington reminded the Council that we didn't have anything like this plan, and that was part of the problem with the employees. Mrs. Rickelman informed the Council that the millage figure has to be sent in, something needs to be decided regarding this. There was discussion among the Council regarding the millage. Councilman Wargo stated he feels we have all the money we need in the bottom rate. Councilwoman Bennington commented we could leave the millage at the rate it is at now and use the excess money for road paving. Mrs. Rickelman informed the Council that with the millage rate at 5.8 the City would receive $41,806 additional income. This is the present millage rate. It was explained that there will be two budget hearings before any of these decisions become official. Councilman Wargo preferred the 5.441 millage rate, taking advan- tage of the money in unexpended funds for our expenses. Mayor Ledbetter reminded everyone that there were a lot of increases made last year. Councilman Asting stated he is in favor of leaving the rate as it is presently, the money could be used for City improvements. Councilwoman Bennington stated she is in favor of dropping it back in order to show people that growth is paying for itself. It was the concensus of the Council to go with the millage rate of 5.441. The first public hearing on the proposed millage and budget is September 4th. Mrs. Rickelman explained that Federal Revenue Sharing has to be discussed because this has to be done in con- junction with the General Fund. City Clerk Kinsey added that Refuse should be discussed along with this, because we need to incorporate the problems in Refuse with Federal Revenue. It was agreed to meet Thursday, July 26th at 7:00. Councilwoman Bennington made a motion to adjourn the workshop, being seconded by Councilman Asting. Motion CARRIED. Minutes submitted by: Debbie Sigler -3- Budget workshop July 23, 1984 -'"