07-18-1984 - Budget Workshop
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CITY OF EDGEWATER
Budget Workshop
FY 1984-85
Mayor David Ledbetter called the recessed budget workshop to
order Wednesday, July 18, 1984 in the council Chambers in
Ci ty Hall.
ROLL CALL
Mayor David Ledbetter
Councilman Melbourne Wargo
Councilwoman Gigi Bennington
Councilman Neil Asting
Councilman Jack Spencer
City Attorney Jose' Alvarez
City Clerk Connie Kinsey
Present
Present
Excused
Present
Excused
Excused
Present
Also present: Karen Rickelman and Dennis Fischer
Code Enforcement
There are four employee positions covered in this budget.
The new position will be Assistant Code Enforcement Officer/
Building Inspector.
There was discussion regarding this new position, the job
description, pay and fringe benefits. City Clerk Kinsey explained
the gentleman who is interested in taking this position has asked
not to receive any benefits, since he is employed by the City of
New Smyrna Beach as a fire inspector. There were objections from
Mayor Ledbetter and Councilman Wargo to hiring someone who is
already working for the City of New Smyrna Beach. It was their
suggestion that interviews be performed by the Council.
City Clerk Kinsey informed the Council this is not a department
head position, which is the reason she and Mr. Fischer went ahead
and talked to the man.
Mr. Fischer explained this will be his leg man, to make investiga-
tions, to pick up the information and will be under his supervision.
Councilman Asting stated this should not be a Council matter. The
Council could authorize the position but as far as interviewing and
hiring we should restrict ourselves to department heads.
At this time there was discussion among the Council and Mr. Fischer
about this position and exactly what work is going to be done by
this man.
Mr. Fischer informed the Council there is a signed letter from the
City Manager in New Smyrna Beach stating there is no conflict with
the man working here and there.
City Clerk informed the Council of the circumstances surrounding
the possible hiring of Mr. Jones; New Smyrna Beach has agreed that
there is no conflict as far as they are concerned, he is a certified
fire inspector, and he has agreed to work part time with no fringe
benefits. He would be covered under workmens compensation, but we
will pay no personal insurance for him.
It was agreed to put this on the agenda for the August 6th Council
meeting.
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city Clerk Kinsey explained there is a full time position
budgeted for, with benefits. In the event we do hire someone
else, or we decide to make it full time, the money will be
there.
Regarding the overtime, Mr. Fischer stated that with four
employees, the overtime would practically be cut out altogether.
city Clerk Kinsey explained that Joan Taylor's salary has been
transferred from the Planning budget to this one, since her
work is more Code Enforcement related, also she can be utilized
by Mr. Fischer, when needed. She is not working full time.
There was more conversation at this time about the workload being
unbearable with just two people in the department. The secretarial
position is not a new position, the individual is already working
for the City, this will just be more efficient. The assistant
building inspector would also make the department more functionable.
There was further discussion about hiring Mr. Jones, who is also
working for New Smyrna. Councilman Wargo asked if we could use
this man on a temporary basis.
City Clerk Kinsey stated he could be a temporary part time employee,
with no benefits.
Mayor Ledbetter voiced his concern since this man works for another
City, this is the only problem he sees.
Councilman Wargo added we should go with this on a temporary basis
and see what happens.
City Clerk Kinsey added, if this is agreeable, we will try it and
if it doesn't work out we can back up and start again.
Mr. Fischer informed the Council this will be of tremendous help
to him and once Mr. Jones is oriented and a few projects which have
been put off can be taken care of,the department will certainly
benefit.
The Council continued down the line items.
Professional services and other contractual services -0-.
Under travel and per diem the discussion of a vehicle for this
department took place. Mr. Fischer explained that he needs some
inspection equipment and will have to have a vehicle to carry
this equipment. It was agreed to put $6,000 in machinery and
equipment for a small truck, and leave $2,600 in travel and
per diem.
$200 was put in the transportation line item,$700 in utilities.
Printing and binding was increased to $1,300, while office
supplies was cut to $950.
Under books, publications and subscriptions, Mr. Fischer
explained the codes are going to be revised in 1985 and
he will need them.
Miscellaneous was cut to -0-.
The total of this budget is now $85,974.
Mr. Fischer thanked the Council and was excused from the meeting.
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Budget workshop
July 18, 1984
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At this time the Council took a short break.
Civil Defense
This budget was turned in by Mr. Vandergrifft, he was not
present, however at the meeting.
There was discussion regarding the salary figures. It was
agreed by the Council to cut out the salary line items.
$50 was left under workman's compensation.
Gas, oil and diesel expense if for the gas used in the generator.
$250 was put in this line item.
$400 was put in travel and per diem.
$50 was put in the insurance line item.
$400 was put in repair and maintenance.
$50 was put in printing and binding.
Office supplies was cut completely -0-.
$250 was put in operating supplies.
$200 was put in books, publications and subscriptions.
Miscellaneous was cut completely -0-.
$900 was put in the machinery and equipment line item.
The total of this budget is now $2,550.
Fire Department
The salary line items covers a dispatcher for a full year.
Mrs. Rickelman explained the worker's compensation figure and
the insurance expenses, which includes the dispatcher's group
insurance premium and the fire fighters accident insurance.
The increase this year takes into consideration the new rates.
Under professional services, Fire Chief Kennedy explained that
tetanus shots should be given to the firemen. This line item
was cut to $200; the shots would be free at the health department.
Other contractual includes the quarterly payment and the exter-
minating costs.
The Council reviewed the vehicle evaluation sheet with Chief
Kennedy. $3,500 was left in vehicle repairs.
$2,500 was put in gas, oil and diesel expense.
Under travel and per diem the discussion of the fireman attending
school and requesting reimbursement took place. Chief Kennedy
said he was under the impression the procedure was for the indi-
vidual to pay for the expenses out of his own pocket and then he
would be reimbursed. City Clerk Kinsey agreed that in some cases
this is the procedure, however not in this amount. The Council
should be informed that someone is going to attend a school and
bills will be coming for payment.
$1,200 was put in travel and per diem.
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Budget workshop
July 18, 1984
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$2,700 was left in communication services.
Under transportation the freight charges for the scott air
packs was discussed, and it was agreed that this should not
occur again next year. This line item was cut to $50.
Utilities was cut to $3,000.
Chief Kennedy questioned the category rentals and leases.
It was explained that the Water Department purchases the fire
hydrants and incurs the expenses for putting them into the
ground. They also pay for any upkeep. Chief Kennedy contended
there is not any upkeep done on the fire hydrants; he is going
to pull an inventory in the near future.
Mayor Ledbetter explained the rental on the fire hydrants takes
care of the water that is used on the fires. There is no water
bill sent to the Fire Department when thousands of gallons are
used in putting out a fire.
Chief Kennedy agreed, looking at it this way, as water to put
out the fires with, he can accept the rental. $9,350 was put
in this line item.
$4,800 was put in insurance on the building, and equipment.
Chief Kennedy explained that Station #1 needs a new roof.
It was estimated this work could be done for around $2,800.
The station also needs to be painted, Chief Kennedy estimated
$1,800 for the entire job, the outside should just need to be
pressure cleaned. Station #2 just needs to be pressure cleaned.
It was agreed to put $7,000 in the repair and maintenance line
item.
The fireworks were discussed among the Council members and the
firemen present. There were suggestions of the Fire Department
requesting New Smyrna Beach for some donations towards the fire-
works, and of perhaps door to door soliciting. It was agreed to
put $2,000 in the promotional activities line item.
Office supplies was cut to $25.
Operating supplies was cut to $1,500.
Books, publications and subscriptions was cut to $1,000.
Miscellaneous was cut to -0-.
$1,000 was put in the building line item.
Chief Kennedy informed that the City purchased its last Class A
pumper in 1970, it looses its rating in the next four years. The
insurance rates at that time will just double.
It was explained that the Refuse Department is in dire need for
new equipment also and the Council has to take all of this into
consideration.
There was discussion about purchasing surplus property equipment
and how it would be handled.
Chief Kennedy described protective equipment for the volunteers
to wear, which he has included in this line item.
There was discussion regarding the County situation the firemen
are in.
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Budget workshop
July 18, 1984
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Chief Kennedy questioned the lease purchase procedure.
Mrs. Kinsey explained that there are negotiation factures
involved in the lease purchasing, because she recently received
several proposals on the road grader.
Councilman Wargo offered the suggestion that $10,000 be put
aside for this equipment, be it lease purchase, or whatever.
Other needed equipment was discussed at this time, there was
also discussion of the mutual cooperation that is a?pearing
since the merging of the Fire Department and the Rescue Depart-
ment.
It was explained that a compresser is also needed, this would
corne under machinery and equipment.
It was agreed that $10,000 would cover this expense, plus the
$10,000 which was previously reserved and the $10,000 this year
reserve, making a total in machinery and equipment $30,000.
Fire Department total is now $80,473.
E.V.E.R.
Councilman Wargo questioned the amount in vehicle repairs.
George Kennedy explained the amount in this category depends
on whether a new vehicle is purchased, or whether they have
to do all the necessary repairs to the old vehicle to keep it
in safe running condition.
Councilman Wargo suggested putting $1,500 in this line item.
Gas, oil and diesel was cut to $2,000.
$500 was put in Communication services.
$75 was put in Transportation.
Other contractual services is being added for the exterminating
expenses. $250 is being put in this category.
Insurance was left at $2,500.
Repairs and maintenance was left at $2,000.
Other current charges was left at $200.
Office supplies was left at $200.
$3,500 was put in Operating supplies.
George Kennedy explained that Rescue would like to establish
a good reference library to stay up on the latest techniques.
Courses are offered to the general public and the books are
of value to both Rescue and the Fire Department.
Also under the category of Books, publications and subscriptions
the expense of seminar registrations is included. It was requested
that this figure not be cut, due to the importance of the recerti-
fications that are corning up for some of the members. $1,700. was
left in this line item.
Miscellaneous was cut to $150.
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Budget workshop
July 18, 1984
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There was discussion about the purchase of a new vehicle
for the Rescue squad to use. The E.V.E.R. members listed
the type of equipment that will be necessary to have in
this vehicle.
Councilman Wargo stressed the importance of the proper use
of the rescue vehicle. City property can not be used for
personal use.
$35,000 was left in Machinery and equipment for the purchase
of a vehicle and some radio equipment, if possible.
George Kennedy spoke to the Council about ear marking some of
the ad valorem taxes for certain needs.
It was explained that all of the departments would have to be
considered in order to start doing this, and the Council has
been reserving funds for these possible purchases over a few
years at a time.
$1,485. was left in the Utilities line item.
It was explained that hepatitis shots are imperative, and have
been budgeted for. It was agreed to leave this figure alone
for the time being, and they are going to look into the cost
for these shots.
Mrs. Rickelman questioned if they intend to purchase the new
vehicle in this budget year, if so, they need to include the
already reserved $5,000, the line item is now $40,000.
Mrs. Kinsey wanted to make sure that everyone got the figure
for Other contractual services; $250. was put in that line item.
The total budget for this department is $59,710.
Councilman Asting made a motion to recess this meeting until
the next day at 9:00 A.M. being seconded by Councilman Wargo.
Budget workshop
July 18, 1984
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