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07-17-1984 - Budget Workshop ~ ~ J ~ ~ CITY OF EDGEWATER Budget Workshop FY 1984-85 vice Mayor Bennington called the budget workshop to order Tuesday, July 17, 1984 in the Council Chambers in City Hall. ROLL CALL Mayor David Ledbetter Councilman Melbourne Wargo Councilwoman Gigi Bennington Councilman Neil Asting Councilman Jack Spencer City Attorney Jose Alvarez City Clerk Connie Kinsey Absent Present Present Present Excused Excused Present Also present: Karen Rickelman, Gayle Harmon Library Mrs. Harmon explained the main difference in her budget this year is that she has moved the money which was budgeted under machinery and equipment to operating supplies. The large item under repair and maintenance last year was the cost of reroofing the library and this year hopefully we won't have such an expense. $20,000 is being requested to put aside for an addition to the library, whenever this day comes. Considering the facts, as they are now, matching funds for a grant for expansion to this library would be something in the line of $54,000 in the year 1985 or 86. Councilman Wargo suggested cutting this figure to $15,000. Council- man Asting agreed to the budget as proposed. Councilwoman Benning- ton suggested we go forward and see all the departments budgets . before we start cutting. Mrs. Harmon thanked the Council and was excused. Council Mrs. Rickelman explained FICA tax is going up, this line item was increased and due to an increase expected in health and life insurance this was increased by 20%. Councilwoman Bennington questioned the professional services. Mrs. Rickelman explained this covers the labor negotiations, any arbitration that you might have. It was the concensus of the Council that this should be budgeted in the Legal Counsel budget, since it is legal expense. The Council went down each line item, Mrs. Rickelman and City Clerk Kinsey explaining the expenses covered in each. $500 was added to travel and per diem. The total of this budget is now $33,373. Finance and Administration City Clerk Kinsey called the Council's attention to an attachment, explaining the salary line item.' includes an additional employee, in order to have another cashier and utilizing the Deputy City Clerk as an assistant to the City Clerk's office. Mrs. Rickelman explained that appraisal costs came out of profes- sional services this year, which were not budgeted for, there has been appropriations made for this expense next year. ! o Q Finance and Admin. continued: The Council went down each line item, Mrs. Rickelman and City Clerk Kinsey explaining the expenses covered in each. Books, publications and subscriptions was cut to $1500, Miscel- laneous was cut to $150. Mrs. Rickelman informed Council that the auditors recommended adding accounting and auditing to Finance and Administration rather than in Other Governmental where we had it last year. The total of this budget is now $167,697. Councilwoman Bennington suggested rather than hire another employee, another computer terminal be purchased to cut down on the time spent thumbing through papers. There was discussion at this time about improving the efficiency within the office. Councilwoman Bennington contended the way to make this improvement is by expansion of the computer system we have. Mrs. Rickelman made a request for a new printer in the computer office, adding that the old printer could be kept and operated in the front office. A CRT would need to be purchased for the girls to use with this printer. The cost of a new printer will be $6300, plus the CRT. There was further discussion about the capacity of the storage within the computer we now have. Councilwoman Bennington sug- gested looking into two systems, another system for the building permits, licenses. This would not take up any more of the storage in the present system. It was suggested that we look into both ideas, and see which better fits the needs of the City. $10,954 was moved from the wages and put in equipment, making that line item $11,500. The new total being $166,743. Planning and Development It was explained that Joan Taylor's position has been moved from Planning and Development. City Clerk Kinsey stated this really has been a false picture from planning, because she doesn't work under that department, Susan Mista does the planning and zoning work and her salary is budgeted here. The Council went down each line item and the expenses were explained. There were several line items decreased without much discussion. The total of this budget is now $36,606. Other Governmental Services There are only two employees budgeted in this department. The Council went down each line item and the expenses were explained. The total of this budget is now $1~6,154. At this time the Council took a recess. -2- Budget workshop July 17, 1984 o o Budget workshop reconvened with the same roll call as before. Law Enforcement A gentleman spoke to the Council regarding their donation to the Humane Society. Their needs have more than tripled and they request the City's donation be increased. The Council added $1800 to the Police Department other contractual services to cover this request. The salary line items include two more patrolmen, a lieutenant and a police chief. City Clerk Kinsey added this number of men would allow implementation of eight hour shifts. There was dis- cussion regarding the different shifts and their functions and regarding the number of employees needed in the department. It was the concensus of the Council that this is not the area where any cuts should be made. The special pay line item was discussed. It was agreed that this line item is not a necessity and should be eliminated. The Council went down each line item and the expenses were explained. Councilwoman Bennington questioned the $41,000 in machinery and equipment. Mrs. Rickelman read from the list given by the Police Department: Radar gun, three shot guns and racks, three vehicles. Also, the Council reviewed the equipment evaluation sheet. There was discussion regarding a subcompact car for use by admin- istration and transferring the larger car to the Police Department. Mrs. Rickelman continued with the list: two car radios, three walkie talkies, Councilwoman Bennington suggested looking into a new type radio, that can be used both in the car and removed to use by the patrolman. The list continues: two light sets (siren) two cages for cars, a typewriter. The Council agreed to take off one of the light sets and they are checking on the walkie talkies that Councilwoman Bennington is speaking of. There was more discussion about the vehicles. It was suggested that City Clerk Kinsey look into Edgewater going in with New Smyrna Beach and/or Oak Hill to purchase a fleet of vehicles. Backing up to vehicle repairs, it was agreed not to include painting of the vehicles this year. Too many of the cars need to be replaced altogether. Under repairs and maintenance, it is anticipated that some maintenance may be done, if the departments expand' into the Rescue room. It was mentioned that the carpet will probably be replaced. Under office supplies, it is anticipated that some new desks, chairs or filing cabinets may be purchased. Under operating supplies, Councilman Asting suggested that the closet full of uniforms should be screened and the ones that can be used, used and the others should be done away with. There was quite a bit of discussion regarding the uniforms and how many will be needed. Also, about the leathers and guns need~ng to be more unified. The operating supply figure was increased to $15,000. The total of this budget is now $503,140. -3- Budget workshop July 17, 1984 ~ Q Q f , Legal Counsel Mrs. Rickelman read a list of litigations which the city Attorney submitted. These costs are included in professional services, with his retainer and $12,000 is for his secretary. Miscellaneous was included in case more money was needed due to all of the lawsuits. This line item was cut to $5,000. other current charges was cut to $250. The total of this budget is $56,490. City Clerk Kinsey spoke to the Council at this time about the package from Mr. Armstrong on the New Smyrna Beach property. It was agreed that she forward a letter offering $50,000 for this property as a start to negotiations. Councilman Asting made a motion to recess the workshop meeting until 8:00 tomorrow morning (Wednesday, July 18,1984) being seconded by Councilman Wargo. Motion CARRIED Minutes submitted by: Debbie Sigler -4- Budget workshop July 17, 1984