Loading...
11-07-1985 - Special/Workshop u u CITY COUNCIL OF EDGEWATER SPECIAL MEETING AND WORKSHOP NOVEMBER 7, 1985 MINUTES Mayor Baugh called the meeting to order at 1:30 P.M. in the Community Center. He stated the items on the agenda. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman James Inman City Attorney Jose'Alvarez City Clerk Connie Martinez Chief Lawrence Schumaker Present Present Present Excused Also present were Mr. David Garrett, Recreation Director/Buildings and Grounds Maintenance Superintendent; Mr. Gary Schad, Town & Country Insurance agent; Mr. Dennis Fischer, Building Official/Code Enforcement Officer; and Mr. David Jones, Assistant Code Enforcement Officer. Arriving later was Mr. Alex Kish of the Brent Millikan & Co. auditing firm. Mayor Baugh requested a motion to go into the Workshop and Councilman Asting so moved. Councilman Inman seconded the motion. Motion CARRIED 5-0. Mayor Baugh suggested a short recess until the auditor arrives. Meeting was recessed at 1:32 P.M. and called back to order by Mayor Baugh at 1:35 P.M. Fence Ordinance City Attorney Alvarez asked Mr. Fischer if he'd reviewed the proposed changes from Planning and Zoning. Mr. Fischer said he looked at it but didn't totally review it and there are some areas he needs to review further. He said people in commercial areas have asked for higher limits and he feels they could go to 8 foot because he doesn't think it's high enough for a compound area. He added that the definition of opaque and concrete needs to be clarified. City Attorney Alvarez pointed out the confusion on that was due to the interpretation of a prior Building Official. Councilman Rotundo asked if the 8 foot fence would be wood and Mr. Fischer suggested it be chain link with a possible barbed top tilting inward. Councilman Rotundo suggested they specify not wood. City Attorney Alvarez pointed out the suggestion is up to 8 foot and there's nothing about the material to be used. Councilman Asting referred to page 3 and suggested they state 8 foot if they want it. Councilman Inman pointed out the prohibition in the Code regarding barbed wire. Councilman Asting agreed there's a conflict. There was a discussion about the barbed wire and the security it offers. City Attorney Alavarez suggested they could specify it be except as allowed in commercial zones or except as provided in Section 706.03. Councilman Rotundo asked if they have to specify it be not of wood construction, and City Attorney Alvarez said they could specify what type it should be. There was discussion about the wood fences, cement block and chain link. City Attorney Alvarez pointed out they may want cypress fences in some commercial areas. Mayor Baugh suggested it could be a fence exceeding 6 foot shall be erected out of iron or block in a commercial zone. Councilman Asting noted an 8 foot fence with barbed wire would be more security, and Mayor Baugh stated that it won't be as attractive in a business zone and they should have exceptions made for it. Councilman Asting said they could give them the option of putting the barbed wire on top. Councilman Rotundo questioned the finished surface on the block and Mr. Fischer said it's painting and stucco. City Attorney Alvarez said they should address the height and the clear or opaque surface and leave the language as is at the Building Official's discretion. Mr. Fischer stated that fences for swimming pools aren't in the fence ordinance now. He added that they can strike the barbed wire with minimum 6 foot and maximum of 8 foot if they want to. City Attorney Alvarez pointed out that the barbed wire won't deter people and will cause injuries. Councilman Inman expressed his concern with barbed wire on top of the 6 foot fence. Mr. Alex Kish arrived at this time, 1:48 P.M. Mr. Jones said it would be a good idea to have barbed wire for storage facilities but not for all commercial property, and 8 foot fences in all commercial property. u o There was a discussion about the visibility triangle fence. Mr. Fischer said he felt it should read 50 foot. City Attorney Alvarez pointed out the sketch shows 20 feet and it's too close to the intersection. Mayor Baugh suggested it be 50 foot instead of 20 and City Attorney Alvarez suggested it be 20 foot from driveways. There was a discussion about the distance it would be from the road's edge. City Attorney Alvarez pointed out they have 60 days to comply with swimming pools in 706.06 and Mayor Baugh said he doesn't think there are many that don't have fences now. Mr. Fischer noted that when they do find them, they're above ground. Councilman Rotundo asked if they need a permit for above ground pools and Mr. Fischer asked the difference between swimming pools and wading pools. City Attorney Alvarez suggested that he and Mr. Fischer discuss this further. Mayor Baugh agreed they can submit it back to Council. Councilman Asting suggested they discuss insurance matters next for the convenience of the people present, but it was decided to proceed with model homes. Model Home Ordinance City Attorney Alvarez said he reviewed this and recommends they allow the erection of model homes only as part of the subdivision ordinance in a sub- division. He added that the Board can control where they'll be located. Mayor Baugh asked if it will state that when the development is completed, that model home shall be sold and not limit it as a model home. City Attorney Alvarez replied yes, because when the lots are sold, it's purpose is finished. Mr. Fischer stated that it's usually at the entrance to the subdivision and asked if contents and amount of work to be done there and definition of open house is included. There was a discussion about the model homes and display homes. Councilman Asting asked if an open house can be used asan office to sell the unit. City Attorney Alvarez said it's when the realtor has the house open for inspection to sell it and they don't have to restrict open houses, but they don't have offices and staff there. Mayor Baugh pointed out that the open house is for that particular house. City Attorney Alvarez said they need to define that concept of open house and model homes and allow model homes only in the subdivision, to be approved by Planning and Zoning for site plan approval. Mayor Baugh asked if this is for new subdivisions and City Attorney Alvarez replied yes. Councilman Rotundo suggested they have an open house time limit and City Attorney Alvarez said yes, in the definitions. Mr. Fischer pointed out that most open houses are on the week-ends and Mayor Baugh suggested a 3-day maximum. Mr. Fischer pointed out they sometimes take awhile to sell and asked if it could be open house every week-end. Councilman Asting asked about auctions and Mayor Baugh said it's a one-day deal. Councilman Rotundo noted that there are two homes on Indian River Boulevard that have been model homes for years, and asked what they're doing about it. Mr. Fischer replied he's been waiting for an ordinance and only one of the two has a person in it. City Attorney Alvarez pointed out that if the open house is used to sell similar houses, then it's a model home as the open house is to sell that particular home. He added that week-ends would be less traffic. Councilman Rotundo suggested a 30, 60, or 90 day time limit and Mayor Baugh commented that sometimes they don't sell that quickly. City Attorney Alvarez stated that an open house should be manned by a realtor or a broker. Mr. Jones asked about the signs for open houses with directional signs and Mayor Baugh pointed out they can't have them now, and the open house signs can only be on private property. Mr. Jones stated they're only allowed the one sign at the point of sale. Councilman Prater said they have to cut down where they're using them just for sales offices now. Fire Lane/Parking Ordinance City Attorney Alvarez reviewed that the Fire Department members had seen violators in the fire lanes of the shopping center and he'd prepared an ordinance but questions came up regarding the requirement of fire lanes in the Code and they adopted the Southern Standard Building Code but have not adopted the 10 chapters of the National Fire Code which is the one the State Statutes and the Fire Marshall have adopted. -2- Council Special Meeting and Workshop Minutes November 7, 1985 o o Fire Lane/Parking Ordinance (Continued) City Attorney Alvarez said he can include that in the ordinance but prohibiting parking in fire lanes brings up the question of requiring fire lanes to be installed and where, and what procedure is to be used to collect the fines. He pointed out the disability parking is using the uniform traffic citation for a ticket but to enforce this, they'll need a ticket system. He asked if Council wants to go also to a parking ordinance in shopping centers and subdivisions. Councilman Rotundo asked if they'd have to get permission from the property owners in the shopping center and City Attorney Alvarez said by the subdivision ordinance they'd require that fire lanes be provided and David Jones would do that. Councilman Rotundo asked about the existing ones and City Attorney Alvarez replied that he thought they were voluntarily put in, but they have to have a law before they have a violation. Mayor Baugh suggested they have the fire lanes as part of the Code. City Attorney Alvarez asked about residential development and Council members agreed no. City Attorney Alvarez asked about multi-family being required with high density. Mr. Jones stated they need a fire lane so the apparatus can get to the building without obstructions in the way. Mayor Baugh asked where they'd have it and where they'd park their cars and Mr. Jones said it's a 20 foot lane if it's above two stories. Mayor Baugh suggested it be anything over three stories. Mr. Fischer said anything that needs the aerial truck service or over two stories could be designated, and they look at access as part of the review now. City Attorney Alvarez noted that some codes are very extensive and some cover over 30 foot in height and Enforcement is responsible and the Fire Official. City Clerk Martinez pointed out there was a request from Dennis Fischer and David Jones on the Fire Marshall position. Mr. Jones read from what the City of Orlando had adopted which stated the Fire Marshall determines the fire lanes. Councilman Rotundo suggested the signs be furnished by the City and billed to whoever owns the building. Mayor Baugh said they can get their own signs. City Clerk Martinez said they have to get that before they have their final inspection. There was a discussion about the signs already posted. City Attorney Alvarez asked about enforcement and said if they established a position of Fire Marshall, Mr. Jones could be an agent of the State Fire Marshall but he's not sure of the title. Mr. Jones stated that every Code book refers to a designated Fire Chief or Fire Marshall in the cities. City Clerk Martinez said they need to clarify the job description for it. City Attorney Alvarez next brought up the setting up of tickets and City Clerk Martinez said it could be an internal policy for collections. Mayor Baugh stated the Police Department could enforce it in the new developments, and the Fire Marshall could take an officer with him because he doesn't have the authority to enforce it. Mr. Jones noted that Life Safety says Police or other law enforcement agencies as required by the Fire Official can enforce. Mayor Baugh asked about the regular parking and City Attorney Alvarez suggested they start with fire lanes and go on to the other parking, and they could go with fire lanes and fire hydrants and other types of parking. Mayor Baugh said the areas where parking is prohibited should be included. City Attorney Alvarez noted it will be two separate ordinances, one to adopt the requirements of fire lanes as part of the subdivision ordinance, and another for the parking violations separate from fire lanes and parking violations for fire lanes, hydrants, and other designated prohibited areas, with enforcement by the Police Department. City Attorney Alvarez asked about the fines amount and Mayor Baugh noted that Daytona Beach has it. City Attorney Alvarez pointed out they need to consider the severity in enforcement of the laws and if they don't pay the fines, they can take them to County Court. Councilman Asting asked what would happen if the person contests it and City Attorney Alvarez replied it would go to court, and the officer who issues the ticket has to testify as to details. Mayor Baugh noted that it doesn't go on the driver's license as points. -3- Council Special Meeting and Workshop Minutes November 7, 1985 o o Insurance Matters Councilman Asting stated he's concerned about the amount because it wasn't budgeted for this tremendous increase and he talked to the accountant and it was brought out that perhaps they could get some type of deductible policy with $100,000. deductible. He asked Mr. Schad if the City could go out for bids on it. Mr. Schad said the insurance industry is going through turmoil and the cause is the judicial system. He added that with self-insurance, every program is self-insured to a degree, and they can elect how much to self-insure. He suggested they get an insurance risk manager to look at the situation and tell them if they can afford to be self-insured and for what amount. He noted that he used to be able to negotiate premiums and now they have to ask if they'll insure. Councilman Asting said he heard of another way to go and asked if they could just get the umbrella insurance and the State has set a limit on it. Mr. Kish said it used to be a $100,000 limit but he doesn't know now. City Attorney Alvarez reviewed the history of the suing of municipalities and the cap set for limits that can be collected, with the balance going through the State Claims bill. He noted that self-insurance is a deductible and some municipalities have gone to $100,000 and $200,000 self-insured retainers and are responsible for paying those amounts and above that they can have an umbrella or they can go naked and it's up to the legislature to make a decision on an award. He added that only one claim bill involving a municipality was filed between 1975 and 1982. Councilman Asting said he talked with Karen Rickelman regarding the finances and it looks like they'll end the fiscal year with a surplus of approximately $660,000. He asked Mr. Kish for confirmation of this figure, and noted they want to keep the reserve at about $300,000 for emergencies. He asked if they could use this for a self-insured program. Mr. Kish said he didn't have the balance with him and they can use it for anything they want. Mr. Kish said there are a number of alternatives and one is to consider having an insurance advisor look at it before they enter into a self-insurance program and pay him his fee to determine the insurance needs. He added this should be done about every 3 or 4 years to evaluate the program, as they can determine the risks to a certain degree. He noted they can get alternatives such as co-insurance with a deductible, but they need to get the self-insurance liability checked out to make sure they're in the position to do that. Councilman Asting asked what's being held in reserve for pending lawsuits. City Attorney Alvarez replied $50,000. Mr. Schad noted there's $20,000 on reserve for the stop signs case. City Attorney Alvarez explained they have $50,000 reserved because there was no coverage on the Montesano case and the figure is a reserve for claims in case they have to pay it out. Councilman Asting asked what the insurance company is holding back in reserve and Mr. Schad said he doesn't have the figure with him but the claims are small. City Attorney Alvarez pointed out that the reserve is a highly confidential matter. Mayor Baugh asked the premium reduction for the $100,000 - $200,000 insurance and Mr. Schad replied it would be 20 to 25% and self-insurance plans can be set up that will help in the future, but won't help this year. Councilman Asting noted that's where the $300,00 they're holding in reserve could be used. Mayor Baugh pointed out that a couple of claims could use it. Mr. Schad stated that it's very difficult to get an umbrella policy at the present time, and insurance runs in cycles. Mayor Baugh stated that Florida League of Cities has a plan similar to this and a lot of municipalities are in it and it's less cost-wise than going through an agent. He added that FLOC bases the premiums on the losses of about 100 cities. City Attorney Alvarez noted that it could be detrimental if they're in with certain other cities, and he reviewed the process used by Florida League. Mr. Schad noted that if self-insurance is set at $300,000 and a claim is over that, they will demand a risk manager to handle the claim and it has to be someone they approve. -4- Council Special Meeting and Workshop Minutes November 7, 1985 o o Insurance Matters (Continued) City Attorney Alvarez said for self-insurance to those limits they're saying instead of paying the premium and having an adjuster, an investigator, and manager handling the claims, they're going to handle their own claims and make the decision. He said to secure the umbrella, the person who has it will make sure that the procedures they have undertaken to settle or litigate the claims are acceptable to the agency, and they have to determine the past history of the type of claims of routine negligence, false arrest, etc. Councilman Rotundo asked if they put$300,OOO into the account and are sued for $500,000, where does the $200,000 come from. City Attorney Alvarez pointed out they'll also have attorneys' fees, and the umbrella is up to the limits and anything over that will be covered. Councilman Rotundo asked what would happen if they forget insurance altogether and keep the $300,000 in the account. City Attorney Alvarez said it would have to go to Tallahassee to ask the legis- lature to pay the rest of the money. Councilman Asting asked if they went for the $200,000 deductible, what would that save. Councilman Rotundo answered it would only save 20%. Mr. Schad said he doesn't think they can get a company to cover it and the first of January they're going to rewrite all the liability policies. Mr. Kish stated that the Statutes say the City can't be responsible for assuming more than $200,000. City Attorney Alvarez noted that some cities are doing that, but they'd better make sure they have good, competent staff to handle the claims and a good safety program and regulations are followed. Councilman Rotundo noted that people know the cities are covered and they're going to the maximum, and he asked if they can put a cap on it. Mr. Schad pointed out the cities are carrying the high limits. Mr. Schad again suggested they talk to a competent risk manager. City Clerk Martinez asked about the status of the current policies. City Attorney Alvarez replied that something has to be done to continue the policies and asked how they could setupa good system of self-insurance. Councilman Prater asked if they can pay the premium monthly until this is settled. Mr. Schad noted the money can be rebated if they don't use it but it's higher on a monthly basis. Councilman Prater asked if they can be penalized if they pay monthly and Mr. Schad said if they continue it to January 1st they'll pay finance charges on monthly payments, and they pay a 10% penalty on the unused balance of the policy. Mr. Kish asked if the City had contacted Adjustco and City Clerk Martinez replied they have to go out on bids. City Attorney Alvarez pointed out that the last time they went out on bids, Gary Schad beat their prices. Councilman Rotundo asked if just a portion of the money could be released to show good faith and City Clerk Martinez replied that it's Council's decision. City Attorney Alvarez noted the issue is how much the Council will release to keep the coverage and what steps they want to undertake to consider the feasibility of self-insurance and in house. Councilman Asting suggested they release to January 1st and in the meantime get in touch with an insurance consultant to come in and analzye the self-insurance situation and make recommendations and then Council will decide on what to do. Mr. Schad pointed out he won't have the premiums until January 1st and a quarter is more than one-fourth of the annual premium. Councilman Rotundo suggested they release $30,000 and Mr. Schad stated that the company will release the City. Councilman Asting noted that if they release the City, it will force them to go to self-insurance. Mayor Baugh agreed it will force them to do something, but added that he's not sure that self-insurance is the way to go. Councilman Asting said he can't see paying out $213,000 and they only pay claims amounts of $50,000 to $75,000 with the rest of the money in someone else's pocket, and he thinks the first step is to get a risk manager and pay to the first of the year. There was a clarification of a risk manager and an insurance consultant. Mr. Schad stated that Jack Mullen is risk manager for Volusia County. City Clerk Martinez asked if they have to go out for bids to obtain this consultant and City Attorney Alvarez suggested getting free preliminary information. Mr. Kish said it would be in the best interest to pursue this as fast as possible. Councilman Asting asked if there'd be a problem with self-insurance and Mr. Kish replied no, they'd set up a separate operating fund and finance it through regular premiums~ Mr. Schad suggested they go with monthly premiums if they can to January 1st. Mr. Schad, Mr. Kish, and City Attorney Alvarez left the meeting at this time, 3:20 P.M. Meeting was recessed for a short time. -5- Council Special Meeting and Workshop Minutes November 7, 1985 o o Bike Path Councilman Asting stated they got the permit from the County to go ahead with the bike path and they might have the Public Works Department go ahead and fill the road in and put the bridges in and pouring of the cement and the forms could be done by a contractor. He added that the City will have to buy the lumber if we do it. He suggested they get a price from a concrete contractor and he thought it could be poured and smoothed out for 20C and Councilman Rotundo agreed, and said it's for grading and setting the forms and they have to have a depth of 3~" for the concrete. Councilman Asting said he doesn't want to take Public Works off the road work and the incinerator. Councilman Rotundo noted they won't need that many men to set forms and it's easy to do, and will take 3 men about 10 days. Councilman Rotundo reviewed the process of grading, filling, etc. Councilman Asting asked if Public Works should do it and Councilman Rotundo suggested both departments. Councilman Asting pointed out all the work the Public Works Department has with the roads. Councilman Rotundo noted that the grass mowing will slow down which will free up some men. Mayor Baugh said he'd asked Earl Copeland if he could build it and he said he had no problems with it. Councilman Rotundo said he wants to keep the cost estimate of $36,000 down. Frank Roe, from the audience, asked if the City is responsible for automobiles as there'll be a lot of building going on and it's on the north side now. He stated that there are 30 to 35 people will use it so it will be an expendi- ture of $1,000 a youngster. He said the people in the subdivision have to assume some of the responsibility and it's not up to Council to provide it. There was a discussion about the liability of the City. Mr. Roe referred to the bike path in New Smyrna Beach and how it was constructed. Councilman Rotundo pointed out that the bike path committee is planning to have a bike path on Indian River Boulevard. Mayor Baugh suggested they contact Earl Copeland and possibly David Garrett can do it. Mr. Garrett agreed he has some who can do it. Mayor Baugh said he'd like to do it in-house and Councilman Asting agreed, if they can do it. Councilman Rotundo noted they're getting an outsider for pouring the concrete. Councilman Asting said he's concerned with the work loads in the departments. Councilman Rotundo reviewed how the concrete has to be finished to State speci- fications. Councilman Prater asked if there are rental companies with rental forms and Mr. Garrett said he doesn't know of any. Councilman Rotundo suggested when they get the bids they can get the price for complete with forming and one just for pouring the concrete, so it would be two separate bids. City Clerk Martinez advised that Gerry Ferrara is going to bring a contractor to give them a proposal of what it will cost before they go out for bids. Mr. Garrett said they can figure out what it will cost for in-house labor for 10 days. Parks and Recreation Board report on development of parks - Councilman Asting said he looked over the plans and it looks good to him. Mayor Baugh asked for a motion to go out of the Workshop and back into the regular meeting. Councilman Asting so moved. Councilman Prater seconded the motion. Motion CARRIED 5-0. Mayor Baugh called the Special Meeting back in session. Fence Ordinance - Mayor Baugh asked for a motion to turn it over to the City Attorney and Dennis Fischer to bring it back in final form. Councilman Asting so moved. Councilman Inman seconded the motion. Motion CARRIED 5-0. Model Home Ordinance - Mayor Baugh suggested this go the language for it and he knows basically what they to them in final form. Councilman Prater so moved. the motion. Motion CARRIED 5-0. Fire lane/Parking Ordinance-Mayor Baugh stated this is going to the City Attorney and to Dennis Fischer and David Jones and he'll bring back an ordinance and they can make any changes at that time, and he requested a motion on this. Councilman Inman so moved. Councilman Asting seconded the motion. Motion CARRIED 5-0. to the City Attorney for asked him to bring back Councilman Asting seconded -6- Council Special Meeting and Workshop.Minutes November 7, 1985 u o Management Pay Plan - Councilman Asting said he wants the management team to get the same increases as others and he so moved that it be 4% and then 4% merit, or 8% based on evaluations. Councilman Inman seconded the motion. Councilman Asting then withdrew his motion and Councilman Inman withdrew his second to the motion. Councilman Asting then moved that it be 4%, authorizing the management team get the same increases as those covered by SPEA. City Clerk Martinez asked about the merit increase and Councilman Asting said they have nothing to go on. Mayor Baugh asked if they want the Department Heads to get 8% and Councilman Asting said it would be 4% cost of living and 4% merit. Mayor Baugh stated other employees will get upset because they don't get theirs until their anniversary dates. Councilman Asting stated it's only 4% for cost of living, the same as SPEA. City Clerk Martinez pointed out the entire management team got their changes as of October 1st last year, and they're to be evaluated prior to October 1 each year. Mayor Baugh stated they got more than the other employees got last year. City Clerk Martinez asked if there will be any merit increase this year and Mayor Baugh said the motion is just for the 4% increase. Councilman Rotundo seconded the motion for questions, and asked if they have to ratify this. Councilman Asting said there's no pro- vision for a merit increase for the management team and City Clerk Martinez pointed out that's only for last year and there's a provision now based on quarterly reports. There was a discussion about the evaluation reports for this past year and the changes when the ordinance was adopted. Councilman Inman stated he felt they should do something for management because they would have if the ordinance hadn't been changed. Councilman Rotundo asked if they could establish a percentage to compensate for that merit this year. Mayor Baugh said they'd better not, and it should be the 4% offered and if they want to increase it 1% or 2% merit, they could do that later. He added that last year's merit increase was built "in for 1984. Councilman Asting agreed they could award a merit increase in January. Councilman Rotundo suggested it could be retroactive to October 1st. There was a discussion about the effective dates for this. Motion on the 4% increase CARRIED 5-0. Councilman Inman reviewed the change in the ordinance to provide for quarterly written reports and at the end of the four quarters, they'd consider a merit raise, which would be October 1, 1986. He noted they should have done something for the period October 1,1984 to October 1, 1985. Councilman Rotundo suggested it be 3% more. City Clerk Martinez pointed out that general employees are eligible for 4%. Councilman Rotundo said it would be retroactive to October 1 and made that a motion. He added it would be a total of 7%. Motion DIED for lack of second. Councilman Inman moved to give them a 4% merit increase to straighten it out. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Councilman Inman stated it would be October 1, 1985, for the effective date and no Council member expressed an objection. Mayor Baugh said he felt it should be 4% on the supervisor's anniversary date to be fair. Insurance Matters - Councilman Asting moved to have the City Clerk/Administrator see if they can pay the premiums on a monthly basis and for her to contact the risk managers for the County and Daytona Beach to see what information they can give to set up their own system, and then they can call a special meeting. Councilman Prater seconded the motion. Motion CARRIED 5-0. Bike Path - Mayor Baugh said he'd leave it in the hands of Earl Copeland and Councilman Rotundo and City Clerk Martinez will get figures. City Clerk Martinez noted there's not authorization to go out for bids yet. Parks and Recreation Board report on development of parks - Councilman Rotundo said he questioned the retention ponds and if they're going to make swales. Mr. Tom Sheridan, Vice Chairman of Parks and Recreation, said they're swales to keep the water from overloading the present drainage system they have. He added that what was given to Council is a schematic and not absolute. Mayor Baugh asked if this is cleared and Mr. Garrett said McCallister's will probably clear next week and there are trees around the perimeter. Mr. Garrett said they may need authorization to go out for bids and they'll want to purchase playground equipment shortly after the fill is in. There was a discussion about the source for the fill purchase and City Clerk Martinez said they're trying to get it from Mr. Smith for $1. a yard for the 1,700 yards they need. Councilman Asting moved to authorize the Parks and Recreation Director to expend up to $3,000 for fill for the Umbrella Tree park. Councilman Prater seconded the motion. Motion CARRIED 5-0. -7- Council Special Meeting and Workshop Minutes November 7, 1985 <.) w Parks and Recreation Board report on development of parks (Continued) - Councilman Asting moved to authorize the Parks and Recreation Director to proceed with the development of the park in accordance with the plan to show teen activity, picnic areas, and children's areas. Councilman Prater asked if he wants to include it for him to go out for bids for the equipment to furnish that park and Councilman Asting amended it to include they go out for bids to equip the park. Councilman Prater seconded the motion. Motion CARRIED 5-0. The Roberts Road park was then discussed and Mayor Baugh stated that he has a list of what they want but he wants to see it on a plan. Mr. Sheridan said they'll have one similar to Umbrella Tree. Mayor Baugh said they'll consider this when they get a plan. Councilman Asting moved to TABLE this Roberts Road memo and he'd like to have part of that underbrush taken down, but not the trees, so they can see what's there. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Councilman Asting moved to adjourn. Councilman Prater seconded the motion. Meeting was adjourned at 4:18 P.M. Minutes submitted by: Lura Sue Koser I o NCILMAN - ZO E TWO COUNCI~ ~E ~7 -uJ~/?~ ~NCILMAN - ZONE FOUR r fftJ V t; ~ ATTEST: r!?'--L / ~- CITY CLERK Approved this i~~ay 0 t1~~ , 198~ J6~" (fJ-- -8- Council Special Meeting and Workshop Minutes November 7, 1985