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07-19-1985 - Budget Workshop . u ~ CITY OF EDGEWATER BUDGET WORKSHOP FY 1985-86 July 19, 1985 Mayor Baugh called the budget workshop to order at 3:00 P.M. in the Edgewater Community Center. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Councilman James Inman Present Present Present Present Present City Attorney Jose Alvarez City Clerk Connie Martinez Lt. William Britain Excused Present Present Law Enforcement Mrs. Rickelman began with the personnel items, the first item is the addition of two new officers, making a total of twenty three employees. Lt. Britain explained with full staff presently he can have two patrolmen and a supervisor on duty except for one shift. He ex- plained the zones that are covered by the patrolmen. There was discussion with Lt. Britain about how the shifts work now and how they would work with these two new men. Lt. Britain went over the vehicle fact sheet with the Council, justifying his request for three new vehicles. Lt. Britain explained the need for the lieutenant to be more aid to the Chief of Police with paperwork, training, etc. He would go out on patrol as a backup, when needed. Councilman Asting suggested only adding one patrolman for this time. Overtime was discussed, it was agreed to mark that down to $5,000, taking into consideration if the department gets one more patrolman and comes up to full staff, overtime will not be needed as much. Professional Services - $100 Other Contractual Services-$7,000, covering Humane Society donations and the insecticide contract. Also for the tests received for the sergeants, lieutenants, etc. Vehicle Repairs - $10,000. Gas, Oil & Diesel - $25,000. Clothing Allowance - $7,000. Travel & Per Diem - $1,500. There was discussion at this time about $2.00 more for each traffic ticket, which can go back into the training fund. Mayor Baugh pointed out this is available, and it should be taken advantage of. Communication Services - $6,000. There was discussion about the phone system, again City Clerk Martinez pointea out this will be improved upon with the new phone system. Transportation - $700. , o o Utility Services - $3,600. Rentals & Leases - $200, perhaps for an undercover vehicle. Insurance - $25,000. Repairs & Maintenance - $7,000, for the radios and other equipment. Printing & Binding $2,000, After discussion on the expenses incurred this past year it was agreed to leave this as is. Other Current Charges - $3,000. There is a request in this line item for investigative money, for example,money for working a drug deal, $2,000 is the request. It was agreed to cut this line item to $2,000., Office Supplies - $2,500, for file cabinets and chairs for the briefing room. It was agreed to cut this line item to $1,500. Operating Supplies - $15,000, this includes uniforms, film,batteries, and tapes. There was discussion about the new recording machine, and the tapes that will be needed. Lt. Britain spoke to the Council about the uniforms that are still needed, and keeping in mind another officer will have to be uniformed. There was discussion about what the contract requires for each man. It was agreed to cut this line item to $7,000. Books, Publications & Subscriptions - $3,500. There was conversation with Lt. Britain about the schooling that is being attended and how important this is. It was agreed to cut this line item to $3,000. Miscellaneous - $250. It was agreed to cut this line item to $100. Machinery & Equipment - $48,000, for three vehicles, three light bars, three radios, a typewriter, two walkie talkies, and three pagers and chargers. There was discussion about buying the vehicles under the State Bid contract price, and what year the vehicles should be. It was agreed to include $20,000 for two vehicles, $1,500 for new light bars, $5,000 for two radios. The typewriter purchase was left, as is. $1,300 was kept for one walkie talkie, $1,100 for pagers and chargers. Lt. Britain explained the need for gun cabinets now. important due to the dangerousness of the situation. good cabinets run around $600. This is very He stated the Mrs. Rickelman went back over all the changed items. proposed for this department is $565,936. The new total Mrs. Rickelman stated now the deficit we have is $254,335. Mayor Baugh suggested the Council consider a millage rate of 5.80, we are looking at $121,000. Referring to page 19, Fire Department; there was a conversation about the County Contract. City Clerk Martinez informed the Council of a phone call she received from the County, explaining that if we don't take the $32,000 from the County this year, we will have to up the departmental budget. Mayor Baugh suggested some deletions in the budget; one item being the paving project. He voiced his opinion that City Hall employees, -Street Department employees who work five days a week don't have -2- o o paved parking lots and he feels it is not that necessary. Also, the electrical overhead doors are probably not a must. It was remembered that this item was already cut. There was discussion about several items and whether they are all needed. The new bay was under question. City Clerk Martinez informed Council by October of 1986 the Library has to have handicapped restrooms. Something has to be put in this budget for that. Councilman Rotundo stated you are talking only a couple of thousand dollars. It was agreed to call the Fire Department members back to negotiate some compromises. There were several suggestions made for ideas to bring some more revenue into the City; bumper stickers, sign permits were a couple. Mrs. Rickelman stated the Interest Income revenue could be increased by $25,000. This, together with the millage rage at 5.80 brings the deficit down to $101,614. City Clerk Martinez reminded Council there is nothing figured in at this time for union contracts. There was discussion about whether or not to budget for a City Planner. Councilman Asting's opinion was to consider eliminating this, Mayor Baugh commented a planner would pay for his year's salary obtaining one grant for the City. City Clerk Martinez pointed out to the Council under the Street Department's budget there was allotment made for four Operator Ill's. She named four Equipment Operator Ill's now working for the City and asked if only two of these new positions could be the more experienced operators and use the experienced men we now have, perhaps hiring at the laborer level. Mayor Baugh explained the savings could be obtained by using the people we have now to operate the heavy equipment and hire three laborers and one equipment operator, rather than hire four high equipment operators. City Clerk Martinez explained to Council that is not the way it was proposed here in the figures. It was explained that $15,000 could be taken out of the figures, still adding the same amount of people. Councilman Asting suggested going back to Parks & Recreation. Mrs. Rickelman read the ordinance and made a list of the items that she thinks can come out of the recreational fees: Repairs & Maintenances - change to $5,000 Operating Supplies - change to $2,500 Buildings - change to $1,000 Improvements Other Than Buildings - leave it at -0- This is a savings of $10,000. Councilman Asting said at the City Attorney's advice, he feels the truck could also come out of the recreational fees. City Clerk Martinez said she has a bad feeling about using those fees for a vehicle. She would rather see the truck come out of General Fund money. -3- o o There was more discussion among the Council about how the recreational fees can be used. It was the agreement to dis- cuss this with the City Attorney, and use these funds to the fullest. The Court Fines line item under revenues was increased by $900. The deficit is now at approximately $76,000. Councilman Asting made a motion to recess until Monday, July 22nd at 3:00, being seconded by Councilman Prater. Meeting recessed -4-