07-18-1985 - Special/Workshop
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CITY COUNCIL OF EDGEWATER
SPECIAL MEETING AND WORKSHOP
July 18, 1985
Mayor'Baugh called the meeting to order at 7:00 P.M. in Council
Chambers in City Hall. He read the meeting purpose is for dis-
cussing engineering matters.
ROLL CALL
Mayor Earl Baugh
Councilman Louis Rotundo
Councilman Russell Prater
Councilman Neil Asting
Councilman James Inman
Present
Present
Present
Present
Present
City Attorney Jose Alvarez
City Clerk Connie Martinez
Lt. William Britain
Also Present:
Terry Wadsworth, Utilities Supt.
Excused
Present
Excused
Councilman Inman made a motion to recess the special meeting and go
into workshop, being seconded by Councilman Prater. Motion CARRIED 5-0.
Mr. Terry Wadsworth, Superintendent of utilities spoke to the Council
of Conklin, Porter & Holmes' engineering contract with the City.
He explained that their contract is about to run out, however they
are willing to continue as it is written.
Councilman Asting stated that he has not been satisfied with the
schedule that Conklin, Porter & Holmes has. He thinks the City
should consider seeking proposals and perhaps go with another firm.
Mr. Wadsworth added he is sure Conklin, Porter & Holmes will submit
another proposal for the City to consider. He informed Council if
that is the option they intend, they should set up a committee to
establish some guidelines.
Mayor Baugh at this time poled the Council members for their opinions.
Councilman Rotundo commented that Conklin, Porter & Holmes' work
seems to be thorough and he would like to see them back, however
he will agree to ask for proposals form other firms.
Councilman Prater commented that time is the only problem he has
with Conklin, Porter & Holmes.
Councilman Inman commented that he agrees with the time factor in
their reporting. He feels that if we can get another firm to do
the job as well for a better price he would be 100% for that.
Mayor Baugh commented that he feels perhaps they have taken on
more work than a company their size can handle. He will go along
with going out for proposals.
Mr. Wadsworth explained to the Council that it is a very technical
and legal process involving proposals with engineering firms. One
requirement is that money is not discussed at all until you look
over all the proposals and get down to the last three. The first
thing that has to be done is form a committee. He suggested Gerry
Ferrara as a member. He added that we can proceed on the project
that Conklin, Porter & Holmes is now working on without losing any
time, while we are out for proposals.
At this time Mr. Wadsworth introduced Mr. Frank Marshall, Engineer
from New Smyrna Beach, who has been assisting the City with the
matter of requesting a interconnection with the City of New Smyrna
-Beach. He referred to the letter that has been drafted to mail to
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the utilities Commission, New Smyrna Beach. He stressed that
it is time to get to the talking stage with them about this.
Councilman Asting made a motion to close the workshop and go
back into the special meeting, being seconded by Councilman
Inman. Motion CARRIED 5-0.
Councilman Asting made a motion to go with the third option in
Mr. Wadsworth communication to Council regarding our engineering
contract: to consider the abilities of other firms by comparing
qualifications through the Consultant's Competitive Negotiation
Act, in other words, we would go out for proposals, being seconded
by Councilman Inman. Motion CARRIED 5-0.
Mr. Wadsworth questioned their intention regarding a committee.
It was mutually agreed that the committee would be made up of:
Mr. Wadsworth, Mr. Gerry Ferrara, and Councilman Asting.
Councilman Asting made a motion to authorize the Water Department
to go out on legal ad for proposals, being seconded by Councilman
Prater. Motion CARRIED 5-0.
City Clerk Martinez read the letter drafted by Mr. Wadsworth to
the New Smyrna Beach utilities Commission regarding the emergency
situation water system interconnection.
Councilman Asting pointed out this is a two-way street. They could
come to us for aid in the event they have an emergency also. He
made a motion to authorize the Mayor to sign the letter and have
it mailed to the Utilities Commission of New Smyrna Beach, being
seconded by Councilman Rotundo. Motion CARRIED 5-0.
There being no further business on the agenda, Councilman Asting
made a motion to adjourn, being seconded by Councilman Prater.
Motion CARRIED. Meeting adjourned 7:18 P.M.
Minutes submitted by:
Debbie Sigler
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ATTEST:
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CITY CLERK
APprOV~iS~~daY Of~
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-2- Council Special Meeting & Workshop
Minutes
July 18,1985