07-18-1985 - Budget Workshop
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CITY OF EDGEWATER
BUDGET WORKSHOP
FY 1985-86
July 18, 1985
Vice Mayor Asting called the budget workshop to order at 3:00 P.M.
in the Edgewater Community Center.
ROLL CALL
Mayor Earl Baugh
Councilman Louis Rotundo
Councilman Russell Prater
Councilman Neil Asting
Councilman James Inman
Excused
Present
Present
Present
Present
City Attorney Jose Alvarez
City Clerk Connie Martinez
Lt. William Britain
Excused
Present
Excused
Also Present:
Karen Rickelman, Asst. Finance Director, Dave Garrett, Parks & Recreation
Director/Building & Grounds Supt., Kathy Vaughn, News Journal.
Parks & Recreation
Mrs. Rickelman began with the personnel items. She said the first
major addition in this area is the lifeguard for Mennard May.
Mr. Garrett explained that I.N.A. recommended more than one life-
guard for the park area. He suggested that he and the City Clerk
get together with the insurance agent and discuss this thoroughly.
Councilman Rotundo questioned why the County doesn't put a life-
guard over here, like they have at New Smyrna Beach.
Due to this recommendation by the insurance people, $12,000 is
included for lifeguard protection.
Mrs. Rickelman explained besides this, two extra employees are in
the budget. Presently there are three men in the department, these
will being his crew up to five.
Mr. Garrett explained that his crew is now spreading themselves real
thin, and with the new park and added responsibilities they have to
work seven days a week.
It was suggested that only one new emp~oyee be added at the present
time.
Professional Services - $300., for surveys that may be needed.
There was discussion about the expenses incurred this year in this
line item. Then there was conversation regarding the recreational
fees. It was agreed to subtract the $300. from this line item.
Other Current Charges - $250.
Vehicle Repairs - $250.
Gas, Oil & Diesel - $1,500.
Travel & Per Diem - $300.
Communication Services - $400.
Transportation - $50.
Utility Services - $8,000, this is increased due to the new facilities
at Mennard-May.
Rentals & Leases - $500.
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Insurance - $7,000, due to additional liability for Mennard-May
and the additional 14 acres of land.
Repair & Maintenance Services - $7,500, for repairing lawnmowers,
fences, benches, and shelters.
Promotional Activities - $1,200, Halloween house, trophies, etc.
Other Current Charges - $150.
Office Supplies - $125.
Operating Supplies - $5,500, for clay, grass seed, fertilizer and
tools needed.
Books, Publications & Subscriptions - $800. Councilman Asting
suggested cutting $200. from this line item.
Miscellaneous - $50.
Buildings - $3,500, for ceiling and floor in pavillion and a new
shed.
Mr. Garrett explained this is the pavillion at the ballfield and
the shed is for behind City Hall.
City Clerk Martinez reminded the Council the new shed was put in
the budget last year, and it is desperately needed.
Improvements Other Than Buildings - $2,000, for sprinklers, new
landscaping" showers at Mennard-May, etc.
Port Authority Grant Expenses - $37,000, for the new grant at
Riverside and 442 park. We have the income of $37,000 booked
on the revenue side, this is the off setting expenditure item.
Reserve Trusts Expenses - $100,000, to develop new parks and buy
new land, again this is booked on the revenue side and this off-
sets it on the expenditure side.
Machinery & Equipment - $7,000, for a new truck and a radio.
There was discussion at this time with Mr. Garrett about the
vehicles in his department.
Councilman Asting stated he would like specifics on how the
ordinance on recreational funds reads, he would like to see
this expense come out of that money. He asked the City Clerk
to get a ruling from the City Attorney regarding this.
Mrs. Rickelman mentioned other items that could come out of that
fund also, if these expenses are allowed.
It was agreed that the Council will have to come back to this
departmental budget after hearing from the County about the life-
guards and the attorney about the recreational money.
There was some conversation about future bike paths within the City.
Special Recreational Facility
Mrs. Rickelman explained under the personnel item, there is just one
employee budgeted.
Other Contractual Services - $200.
Utility Services - $4,000.
Rentals & Leases - $50.
Insurance - $500.
Repair & Maintenance Services - $2,250, for fire extinquisher mainten-
ances, painting of the building and handicap facility construction.
Operating Supplies - $1,800, for cleaning supplies, light bulbs, etc.
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Machinery & Equipment - $1,000, for a vacuum cleaner and some table
and chair carts.
Transportation - $25.
Other Current Charges 0 $125, for health licenses that are required
for the kitchen area.
Other Governmental Services
This is basically the City Hall facility.
Mrs. Rickelman explained there are only two salaries budgeted.
Other Contractual Services - $3,500, for insecticide contract and
this would cover a special election, if there is going to be one.
It was agreed to leave $600 in this line item for the insecticide
expenses.
Utility Services - $4,000.
Rentals & Leases - $1,500.
Insurance - $2,000.
Repair & Maintenance Services - $7,500, for carpeting in City Hall,
handicap facilities and maintenance agreements on the secretarial
equipment.
Printing & Binding - $1,200 for election ballots. This was deleted.
Other Current Charges - $50.
Street Light Expense - $80,000. Mrs. Rickelman explained to the
Council, this expense being booked here helps keep a true picture
of what all the street lights are costing for the year.
Operating Supplies - $600.
Miscellaneous - $100.
Machinery & Equipment - $20,000, for a new telephone system.
City Clerk Martinez told the Council she is working on this and has
received proposals from several companies. An update of our present
system is definitely needed.
Principal - $2,362, this is on the xerox machine.
Interest - $60.
The total proposed for this department is now $138,187.
At this time there was a short recess fo~ City Clerk Martinez to
ask Mr. ~ischer to join the workshop.
Vice Mayor Asting called the workshop back to order. While waiting
for Mr. Fischer they went on:
Civil Defense
Mrs. Rickelman a change in this year's budget was due to the rein-
statement of the Civil Defense Director's salary. She informed
Council that Mr. Vandergrifft has requested that his salary be
$150 per month like it was before.
At Councilman Asting's suggestion this was left at $100 per month.
Gas, Oil & Diesel- $200, fuel for the generator.
Travel & Per Diem - $400
Insurance - $50.
Repair & Maintenance Services - $400.
Printing & Binding - $50.
Office Supplies - $75.
Operating Supplies - $300, for sets of rain gear and a hamm antenna
to be placed at the City garage for command post use.
Books, Publications & Subscriptions - $200.
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Machinery & Equipment - $1,250, for a weather scanner and three
walkie talkies and chargers.
The proposed total is now $4,294.
Code Enforcement
There were no changes in personnel, same four positions. Overtime
was increased due to the secretaries now working full time and
the meetings will now be overtime.
Vehicle Repairs - $500.
Gas, Oil & Diesel Expense - $1,000.
Travel & Per Diem - $3,000, for Code Enforcement Officer's mileage.
Communications Services - $1,050.
Transportation - $800.
Utilities Services - $900.
Insurance - $2,000.
Repair & Maintenance Service - $200.
Printing & Binding - $1,200.
Other Current Charges - $200.
Office Supplies - $300.
Operating Supplies - $200.
Books, Publications & Subscriptions - $1,800, this is to cover
seminar registrations, memberships, also for Southern Standard
Building Codes, which will be sold to contractors. This $1,000
has been booked on the revenue side of the budget.
Machinery & Equipment - $10,800, to cover a medium sized car,
a copy machine, a computer, transit and level.
Councilman Asting questioned the purchase of another copy machine.
City Clerk Martinez explained that the machine was not worth any-
thing when they got it from the Police Department, and it is costing
us about $100 per month.
There was discussion about the need for another car for the depart-
ment. Mr. Fischer told the Council he looked over the State Bid
prices when trucks were being considered, however he does not feel
a truck is necessary. There was conversation about the difference
between a compact car and a mid-sized car. Councilman Asting sug-
gested $6,000 for a car instead of the proposed $7,500.
Mrs. Rickelman told Council they should address the fringe benefits
if the Code Enforcement Officer is going to become a regular
employee.
City Clerk Martinez explained that the other part time employees
have half benefits and this is what should be considered for him.
Mr. Fischer spoke to the Council about a data base recall computer.
This would house information on all building permits, it would aid
in the monthly reports, and the finding of the comp.card numbers,
the state numbers of all the contractors. The major improvement
would be the speed in processing building permits.
Councilman Inman gave Mr. Fischer some input regarding the computer
system. There are several pieces of equipment to consider and the
supplies, printer, etc. should also be considered in this appropriation.
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Mr. Fischer explained that the S.B.C.C.I. has the programs for
building departments, he plans to go to Daytona to look at theirs
and see exactly what he needs. He added this is more a planning
for what we need to look for in the future and be prepared to
purchase.
Councilman Inman stated this $1,500 is on the low side for a
computer. It was agreed to leave it in as is, Mr. Fischer may
corne back with another proposal.
It was agreed that a copy machine is also needed.
Mrs. Rickelman told Council to subtract $1,900 from the Life &
Health Insurance line item. Mr. Jones is not interested in the
insurance, and she had it budgeted.
There was discussion with Mr. Fischer about a possible slump
in building and what is to be expected in the future.
Vice Mayor Asting entertained a motion to recess until the next
day. Councilman Prater so moved, being seconded by Councilman
Rotundo.
Meeting recessed.
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