07-17-1985 - Budget Workshop
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CITY OF EDGEWATER
BUDGET WORKSHOP
FY 1985-86
July 17, 1985
Mayor Baugh called the budget workshop to order at 3:00 P.M. in
the Edgewater Community Center.
ROLL CALL
Mayor Earl Baugh
Councilman Louis Rotundo
Councilman Russell Prater
Councilman Neil Asting
Councilman James Inman
Present
Present
Present
Present
Present
City Attorney Jose Alvarez
City Clerk Connie Martinez
Lt. William Britain
Excused
Present
Excused
Also Present:
Karen Rickelman, Asst. Finance Director, Earl Copeland, Public Works
Superintendent, Gayle Harmon, Librarian, Kathy Vaughn, News Journal.
Street Department:
There are 23 employees in this department, which is four additional
from this year. Mrs. Rickelman went over the personnel items.
Mayor Baugh asked Mr. Copeland to speak to the Council about what they
had discussed as far as new employees.
Mr. Copeland explained there is only one piece of equipment that he
feels he needs a skilled man on, the rest of the equipment could
have people trained on.
There was discussion about the equipment used in the. department
and the importance of having skilled men to operate this equipment.
There was discussion about ~the duties of the four new employees.
Mr. Copeland explained they will have to understand that when they
are not paving streets, there will be other jobs for them to do.
Councilman Asting pointed out there is a lot of work just in the
paving area to keep these men busy. Discussion began about which
streets need to be paved, and which ones have priority.
Other Contractual Services - $50,000, for road resurfacing.
After some discussion, Councilman Asting suggested this be cut to
$25,000.
Vehicle Repairs - $15,000.
Gas, Oil & Diesel - $19,000.
Communication Services - $500.
Transportation - $200.
Utility Services - $2,200.
Rentals & Leases - $900, for ice machine and barricades.
Insurance - $15,000, including the new equipment
Repair & Maintenance Services - $2,500, servicing radios, fire
extinquishers, etc.
Other Current Charges - $2,500, removal of dead trees, legal ad and
physicals.
Office Supplies - $100.
Operating Supplies - $5,000, this is for sign materials.
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Road Materials & Supplies - $104,000, this includes shell for all
roads, 1/3 cost of new construction and resurfacing material.
Books, Publications & Subscriptions - $200.
Miscellaneous - $100.
Culverts Expense - $40,000, for the cost of the culver pipes and
the shell for the driveways. This is off set by the income we
receive on the building permits; it is included in the revenue.
Improvement Other Than Buildings - $3,000, for a roof over the
back of the garage for the equipment to be stored.
There was discussion about where this roof will be added. It was
agreed that this is a good idea, especially after purchasing this
new equipment; it should be taken care of.
Machinery & Equipment - $31,500, Backhoe $30,000 and a copy machine
$1,500. There was discussion with Mr. Copeland about the need for
this backhoe. This equipment is used to dig drainage ditches, the
trash is taken care of with it, which takes at least two hours a
day. It has been used as q backup with the culverts. He explained
there is too much work for one backhoe to handle anymore.
Councilman Asting asked the City Clerk to find out what the status
of the Water Department's backhoe is. City Clerk Martinez left
the meeting momentarily and returned with the information that
the backhoe is used to put in meters, to put in regular water
lines, and every other street in the shores has to go to from a
2" to a 6" line and in the process of doing that every sewer job
that comes up they have to use the backhoe. It is used every day
and they contend they need a new one.
They discussed the need for a copy machine. Mr. Copeland explained
the necessity and the small savings in the employee running back and
forth to City Hall all day.
Mrs. Rickelman informed the Council she spoke with a lady today
from Washington about the Federal Revenue funds. The information
she could get was that perhaps the funds would only be cut a quarter
of per cent. She suggested this $30,000 be put in Federal Revenue.
Also, it was recommended that a budget be prepared in advance of
notification, only putting items that are not desparately needed.
It was agreed to take $30,000 from this line item to be put in the
Federal Revenue budget.
Debt Service - $72,252, for paving equipment.
Councilman Asting questioned the figure in the Road Materials and
Supplies line item.
Mrs. Rickelman explained exactly how this figure was computed.
$44,000 repairs to roads, $15,000 for the 1/3 construction,
$15,000 for shell, $30,000 for soil cement preparation for
construction.
There was discussion about the paving program and how extensive
it should be this fiscal year. Mrs. Rickelman explained that the
figure here is for 3 new miles and 3 miles of resurfacing.
It was agreed to do no further cutting with this department at
this time. The proposed total now is $732,626.
Library
Gayle Harmon spoke to the Council that her budget is basically the
same with one last minute change in Repair & Maintenance. Her air
conditioner went out today and the information she got from the
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man who worked on it, it is on it's last leg and we need to
appropriate for this. The estimate for this replacement is
$3,000.
City Clerk Martinez suggested this be considered when the budget
amendment is done this year instead of adding it to next year's
budget. It was agreed to schedule this for the budget amendment.
Mrs. Harmon spoke to the Council about the reserve to expand the
library. She explained it would be more feasible for the City
to consider a new building all together, and perhaps use the old
library building with the City Hall complex.
There was discussion among the Council members about this, which
instigated conversation about future growth for the City.
Councilman Rotundo was very supportive of the
building and expressed his opinion that there
be a lot of support from the public for this.
whether the Council could voice their intent to
library and have Mrs. Harmon look into a grant.
discussion about how the grant procedure works.
idea of a new
would probably
He questioned
build a new
There was
At Councilman Asting's suggestion the $20,000 in reserve to
expand was cut to $15,000.
There was more discussion about what other cities have been
able to do through the benefit of grants.
Mrs. Harmon thanked the Council.
Mrs. Rickelman informed the Council that she has received word
that the figure previously used for State Sharing can be increased
from $244,000 to $263,000; this increases the revenue by $19,000.
Also the State Sales Tax figure can be changed from $219,000 to
$255,000, this is an additonal $36,000.
The new revenue total is now $2,082,624.
Councilman Asting made a motion to recess this workshop until
July 18th at 3:00, being seconded by Councilman Inman. Motion
CARRIED.
Meeting recessed.
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