07-16-1985 - Budget Workshop
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CITY OF EDGEWATER
BUDGET WORKSHOP
FY 1985-86
July 16, 1985
Mayor Baugh called the first budget workshop session to order at 3:00
P.M. in the Edgewater Community Center.
ROLL CALL
Mayor Earl Baugh
Councilman Louis Rotundo
Councilman Russell Prater
Councilman Neil Asting
Councilman James Inman
Present
Present
Present
Present
Present
City Attorney Jose Alvarez
City Clerk Connie Martinez
Lt. William Britain
Also Present:
Karen Rickelman, Asst. Finance Dir.
Excused
Present
Excused
Mrs. Rickelman began by explaining to the Council that according to
the department heads' proposed budgets we are $572,000.00 over in
expenditures. She informed Council that she and Mrs. Martinez did
a lot of trimming with the department heads, however they felt items
such as manpower, equipment, etc. should be up to Council discretion.
Fire/Rescue
Four (4) paid firemen have been included in this budget, with a
starting salary of $14,000. This line item comes to $93,000.
Mrs. Rickelman explained this also affects other line items, group
insurance, workmens compensation, etc.
Mr. Gary Lamb explained to Council the schedule for the firemen
would be five days a week, no nights or week ends, also this is
for fire and rescue.
Mr. Marvin Owens explained. why the request for four men, any less
would not be worth the expense to the City, or the effort when there
is an emergency situation.
Mrs. Rickelman ran down the list of categories:
Other Contractual Services - $1,250. Including the extermination
contract and quarterly payments to the Fire Department.
Vehicle Repairs - $4,000.
Gas, Oil & Diesel Expense - $5,000.
Travel & Per Diem - $2,000.- For rescue and fire personnel to attend
seminars. Mr. Lamb stated there are a lot of new members presently
who need to attend training schools.
Communication Services - $3,500
Transportation - $125.
Utility Services - $4,500.
Rentals & Leases - $10,000. Fire Hydrant rental falls under this line
item.
Insurance - $12,000. Councilman Asting asked why there was a substantial
increase in this line item. City Clerk Martinez explained the rates
have gone up due to the different accidents; the one case with the
fire truck has not been settled yet, there was another accident with
the garage door, a truck on fire, also the theft of the equipment.
Repair & Maintenance Services - $2,000. General repairs to the fire-
houses and the rescue building.
Promotional Activities - $2,000. The City's portion of the fireworks.
Other Current Charges - $100. Towing of vehicles, and legal ads.
Office Supplies - $225.
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Operating Supplies - $5,000. This includes bandaides, oxygen, etc.
Books, Publications, Subscriptions - $3,000. Covers the schooling,
and memberships.
Buildings - $7,000. $5,000 of this is for a new bay to be built
between the rescue building and storage room to house the new truck.
Machinery & Equipment - $88,700. To cover $60,000 for the balance
of the truck, $8,600 to replace twenty-four pagers, $4,000 for four
electric door openers at Station #2, $2,500 for a new truck radio,
$3,600 for three walkie-talkies, $10,000 to equip the new truck.
Improvements Other Than Buildings - $5,000. Concrete a parking area,
build sidewalk and landscaping around the rescue building.
There was discussion at this time about the four paid firemen.
It was agreeable with the representatives of the Fire Department
to delete this from this year's budget, since a fire pumper is
being purchased and that is a lot of money, and a much needed item.
Mrs. Rickelman figured an approximate $70,000 savings by cutting
the paid firemen.
There was discussion about what the County was planning to do regarding
the fire equipment. Mr. Lamb explained, if we are going to keep the
pumper, there is a lot of work that needs to be done on it with the
County funds. City Clerk Martinez explained what'items County funds
can be used for.
Mr. Owens spoke to the Council about the condition of the pagers
the firemen and rescue volunteers are presently using. He expressed
the need for new communication equipment.
Mrs. Rickelman suggested cutting various line items that can be
paid out of County money: $5,000 from Gas, Oil & Diesel, $4,000
from Vehicle Repairs, $5,000 from Operating Supplies. This is
$14,000, $10,000 of the old money and another $6,000.
There was quite a bit of discussion about the proposed parking lot
and sidewalk project. It was agreed to cut this to $2,500. It
was also agreed to cut the four electric door openers to two,$2,000.
Mrs. Rickelman went over the items that changed again. It was agreed
to get a meeting set up with the County in order to find out what
their budget plans are.
The approximate new total for the Fire Rescue budget now being
$148,595.
REVENUES:
Mrs. Rickelman told the Council the rolled back rate is 4.918, which
would be the millage rate needed to generate the same amout of revenue
as last year. Mayor Baugh asked what the 5.4 millage rate would
generate. Mrs. Rickelman answered $787,902. She went over the
figures she prepared for the Council on the different millage rates
and percentages.
Mrs. Rickelman went down each line item of revenue, reading the
proposed figures according to the rolled back rate of 4.918, and
explaining how she reached the proposal for each.
Mayor Baugh questioned the revenue flow for this year. Mrs. Rickelman
informed that the one that is coming in over anticipated is electricity,
franchise. Ad valorem is coming in fairly on target. State revenue
sharing has not come in, but that is due to their year's closing being
in June or July. We haven't received our grant money on the Port
Authority or the Menard May project. She explained about the interest
earning figure, at the end of the fiscal year this is disbursed to the
Water,Sewer,Refuse, Federal Revenue Sharing,Recreation Fees, whatever
fund is appropriate.
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EXPENDITURES:
City Council
Mrs. Rickelman explained the salary line items have doubled.
Travel & Per Diem - $1,500, covering the municipal league dinners
and any other transportation items.
Communication Services - $50.
Transportation - $200.
Insurance - $1,800.
Printing & Binding - $3,000. to
Promotion Activities - $4,000.
again, miscellaneous donations.
Other Current Charges - $1,200. for all the legal ads.
Office Supplies - $25.
Operating Supplies - $650. for the tape for recording the meetings.
Books, Publications & Subscriptions - $500. This also covers regis-
tration fees for various seminars you may attend.
Miscellaneous - $350. This is for flowers that may be sent, and the
coffee, etc. for the meetings.
cover updating of the Municipal Code.
Christmas gift certificates, if given
City Clerk Martinez told Council this budget was already trimmed
as much as they could.
Finance & Administration
Mrs. Rickelman went over the personnel costs with the Council.
Total of these services being $140,734.
Accounting & Auditing - $17,000.
Other Contracted Services - $5,800. to cover what we already have
been paying, plus Mr. Sheridan as Safety Director; his salary is
being split between the utility departments, refuse and this depart
mente Also approximately $2,500. for software to put our occupa-
tional licenses on computer. City Clerk Martinez reminded the Council
that this appropriation was made last year, and she highly recommended
this be implemented this year.
Vehicle Repairs - $300.
Gas, Oil & Diesel - $200.
Travel & Per Diem - $1,500. seminar expenses, if necessary.
Communication Services - $3,200.
Transportation - $250.
Rentals & Leases - $250.
Insurance - $5,000.
Repair & Maintenance Services - $2,800. This would cover maintenance
of the tape machines, typewriters and the computer system.
Printing & Binding - $2,500. Approximately $800. is spent on printing
of the audit.
Other Current Charges - $300.
Office Supplies - $6,000. City Clerk Martinez informed Council that
practically all the departments of the City get their office supplies
from within City Hall, and rather than disburse the charges allover,
it comes out of this line item.
Operating Supplies - $150.
Books, Publications & Subscriptions - $3,000. Seminars and annual
-memberships.
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Miscellaneous - $300.
Machinery & Equipment - $15,000. For partial computer reserve, in
case we don't get Federal Revenue Sharing. We need to get started
on down-the-road replacing the machinery we have.
There was conversation at this time about the Federal Revenue Sharing
fund, and updating of our computer system, depending on this fund.
Mrs. Rickelman explained the need for certaining upgrading, such
as another CRT for the clerks collecting water bills.
The proposed total of this department being $204,284.
Legal Counsel
The only personnel cost is for Worker's Compensation $50.
Professional Services - $40,000. Includes the $2,000 retainer plus
any litigations. Mrs. Rickelman explained that we are having to up
this line item in a budget amendment for this year's budget, we are
over expended.
Court Reporter Services - $2,500.
Communication Services - $2,500.
Transportation - $50.
Insurance - $1,128.
Printing & Binding - $50.
Books, Publications & Subscriptions - $2,500.
It was explained by Mrs.Rickelman and City Clerk Martinez that there
is $50,000 in reserve due to the Montesano litigation.
The proposed total of this department being $48,778.
Planning & Development
Mrs. Rickelman pointed out the largest item budgeted in this depart-
ment is due to the request that a City Planner be considered. The
figure of $35,000. as a salary, is included in the personnel costs.
There was discussion between the Council and City Clerk Martinez
regarding the need for a City Planner. Mayor Baugh pointed out
that millions of dollars could be generated in grants alone with
the knowledge of a planner to handle this. It was agreed that
this is a needed expense, however the salary item was cut to $20,000.
Professional Services - $10,000. This covers engineering fees for a year.
Councilman Asting questioned the comprehensive plan expense, he was
under the understanding this was in this fiscal budget. City Clerk
Martinez explained that the Planning & Zoning Board has never been
in contact with Mr. Ferrara to start on this project; there has
definitely been a lack of communication. There was discussion about
perhaps calling a special meeting to discuss these things with the
board.
Travel & Per Diem - $400.
Communication Services - $700.
Transportation - $300.
Utility Services - $600.
Insurance - $700.
Repair & Maintenance Services - $200.
_ Printing & Binding - $600. Includes printing of the compo plan.
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Other Current Charges - $100.
Office Supplies - $50.
Operating Supplies - $400.
Books, Publications & Subscriptions - $2,400.
for various board members to attend seminars.
cut this line item to $1,000.
Miscellaneous - $50.00
To cover expenses
It was agreed to
The approximate total of this department is now $71,406.
Councilman Asting made a motion to recess this workshop until
July 17th at 3:00, being seconded by Councilman Rotundo.
Recess
Minutes submitted by:
Debbie Sigler
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