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06-20-1985 - Special/Workshop ~ o u \ CITY COUNCIL OF EDGEWATER SPECIAL MEETING AND WORKSHOP JUNE 20, 1985 MINUTES Mayor Baugh called the meeting to order at 3:00PM in the Community Center. He stated the items on the agenda were: 1) Discussion with Dr. Charles Polk regarding Daytona Beach Community College branch in Edgewater, and 2) Update of water supply with Conklin, Porter & Holmes Engineers, and 3) Interlocal Agreement with Volusia County re: local option gas tax. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman James Inman City Attorney Jose'Alvarez City Clerk Connie Martinez Sergeant William Lenz Present Excused Present Excused Also present were Mr. Paul Porter and Mr. Terry Zaudtke of Conklin, Porter & Holmes Engineers, Mr. Terry Wadsworth, Utilities Superintendent, and Mr. Rob DeLoach, Water Plant Supervisor. Mayor Baugh asked for a motion to recess the Special Meeting and go into a Workshop. Councilman Asting so moved. Councilman Prater seconded the motion. Motion CARRIED 5-0. Discussion with Dr. Charles Polk regarding Daytona Beach Community College branch in Edgewater- Councilman Asting said he understood that this item was cancelled. Mayor Baugh said he talked to them and they're not ready to present it but will let us know when they can set another appointment. Update of water supply with Conklin, Porter & Holmes Engineers - Mr. Porter said he met with Mark Watkins in the Building Department of Volusia County and he told him the County is in a position of redoing the well ordinance and it's supposed to be considered today. He said he went to the meeting along with Mr. Wadsworth and Mr. DeLoach and they'd modify the ordinance and the control of wells of this size in Volusia County will be under the purview of St. Johns River. He stated that he and Mr. Wadsworth and Mr. DeLoach met with Mr. Frazee of St. Johns and told him about the conditions here and where they're thinking about for a new wellfield and he showed them maps and they examined the hydrologic parameter for Volusia County. He said that he also told them that in this proposed area it should be true that the farther West they go the thicker the lens of fresh water to draw from. He said they were concerned about the geographic feature on the wellfield and the man just told them no, just go West. He said the five foot draw down is out and the wellfields and wells developed will be analyzed by St. Johns but not in accordance with that standard. He noted that the aquifer will have to be studied and examined and they'll have to concur on how deep the well should be and how far out they should go. He said there are five agencies studying the ground water of Volusia County and DER and USGS and St. Johns are involved. He noted that he asked if they could shorten the time for a study but they said no and they have to do a study on the site. He said they also talked about an analysis of the wellfield and how long it will take to get a permit and he told them to put together a plan of action as to the appropriate way to go for a wellfield analysis and then go to Palatka to meet with Larry Lee and other people who might have control over Edgewater's wellfield and the test well program and they'll set a time table for what needs to be done in order for them to issue a full permit. He pointed out that they took a geologist with them and he had some input and they'll call him to consult to devise the test well. He noted that they'd have to dig down through the saline water and then seal past it, and he felt they'd be looking at the draw down near the wellfield but not at the well. He noted that the last paragraph of their letter recommends that the City designate a proposed wellfield, get permission from owners of the site to perform investigative studies, and for the City staff to attend pre-permitting meetings necessary to obtain a permit. Q o Update of water supply with Conklin, Porter & Holmes Engineers(Continued)- Councilman Asting asked how far west 442 goes from the interstate and Mayor Baugh said it's about two miles. Mr. Wadsworth pointed out that the State's jurisdiction ends at the end of the pavement. Mr. Zaudtke noted that the wells should be in a north/south alignment and they wouldn't run parallel to the roadway. Councilman Asting pointed out that they don't have roads going to the south and Mr. Wadsworth stated that they'd have to clear there. Mayor Baugh said he thinks it would go to the north instead of the south. Councilman Asting noted that if they go north, they'll run into Champion property and they don't want wells on the property. Mr. Wadsworth said he'd talk to them again and to the man at the south and in order to go through the pre-permitting process with St. Johns, they don't need specific ownership but if they can get the general location they can meet the criteria at the pre-permitting conference. Mr. Porter noted that they should have permission of the property owner. Councilman Asting asked that they expedite in every way possible. Mr. Wadsworth then reviewed his June 18th memo. He said they have reserve capacity for subdivisions that are planned and asked for Council input regarding the connections to the system. He said if they drill private wells then they'd have to charge them for connection later on but they can't give them something they don't have. Councilman Prater noted that they can still use their private wells for lawn irrigation and Mr. Wadsworth agreed. Councilman Asting pointed out that the ordinance requires connection and they should get a break since they want City water and the City can't provide it, and when they could connect, then they could get a price break. Mr. Wadsworth stated that he'll meet with the City Attorney to get some wording worked out and then submit it back to Council. Mayor Baugh asked if they could set up a fee now to guarantee the connection and Mr. Wadsworth said he'll talk to the City Attorney regarding the legal implications. City Clerk Martinez noted that the impact fee is still due and payable but the fee is cost only for the connections. Mr. Wadsworth said it's for materials and labor and they could possibly charge just for materials. Councilman Rotundo asked if they'd have a problem getting a well permit and Mr. Wadsworth replied no, they just have to have someone licensed to do the work and have bacteriological samples. Mr. Wadsworth stated that DER and the City have approved the subdivisions and they have to provide the services but Florida Shores or committing against new developments at this time is a problem. City Clerk Martinez asked about an effective date and Mr. Wadsworth said it would be in the very near future because they still have drought conditions, and some of the criteria of DER is one well to be in reserve and they don't have that. Mr. Wadsworth said he'd like to approach the City of New Smyrna Beach to talk about interconnection with them again, and it would be on an emergency basis only and not to extend the capacity. He added that they'd have to get an agreement between both sides and he suggested Frank Marshall handle the project for the City as he's worked with the Utilities Commission of New Smyrna Beach and for the City of Edgewater and he has a set of plans. He added that he talked to Mr. Ferrara about this and he's in agreement. He pointed out that Frank Marshall's agreement had a cost multiplied by 2.5 and they're using 2.25 for Conklin, Porter & Holmes and Frank Marshall has agreed to that change. He noted that if they can't do anything, it won't be much of a charge involved. Councilman Asting said it didn't seem a feasibility study is necessary. Mr. Wadsworth said this is to meet with them and study it and it shouldn't take long and they'll have to see what demands they'll impose on the City. J -2- Council Special Meeting & Workshop Minutes June 20, 1985 ~ o o Interlocal Agreement with Volusia Countyre: local option gas tax - Mayor Baugh noted that they want the 5th and 6th cent also and Councilman Rotundo said they should get at least half of this. Councilman Asting pointed out with the last increase of 2 cents, they took 1 cent and then divided one-half of the other 1 cent. Councilman Inman pointed out that it's 3 cents now and the public voted on 1 cent and the County took it. Councilman Rotundo asked if City Clerk Martinez could call the other cities to see their reaction and then go in as a body. City Clerk Martinez pointed out that the Council doesn't have any more meetings before the July 1st deadline. Councilman Asting said he'd like to talk to a repre- sentative of the County regarding this. City Clerk Martinez asked if he meant County Manager Kelly and Councilman Asting said yes, but part of the gas tax goes to paving roads in the County that they'll never use. There was a discussion about what roads the County paves. Councilman Rotundo said they're going to ask the cities to give the money back to them. Mayor Baugh said he doesn't think they should give back the 5th and 6th cent. Councilman Rotundo suggested they contact other cities to get their reactions and perhaps they can go as a body to say no and get more compen- sation. Mayor Baugh asked for a motion to adjourn the Workshop and go back into the Special Meeting. Councilman Asting so moved. Councilman Inman seconded the motion. Motion CARRIED 5-0. Update of water supply with Conklin, Porter & Holmes Engineers - Mr. Wadsworth stated that they need to authorize the engineer to proceed with a work order to develop a test well. Councilman Asting moved to authorize the engineers to proceed with the procedures and developments of the test wells through Terry Wadsworth. Councilman Inman seconded the motion. Motion CARRIED 5-0. Councilman Asting stated that they need to authorize Terry Wadsworth to meet with the City Attorney regarding the waiver of the connection fee and Mr. Wadsworth said he'll handle it with the City Attorney and bring it back to Council. Mayor Baugh agreed he has Council authorization and no Council member expressed an objection. Mayor Baugh suggested they authorize Frank Marshall to proceed with the interconnection with New Smyrna Beach to negotiate to see what they come up with. Councilman Rotundo made that a motion. Councilman Prater seconded the motion. Motion CARRIED 5-0. Mayor Baugh asked the time frame and Mr. Wadsworth replied that he didn't know. Councilman Asting moved that the Mayor be authorized to sign this on behalf of the City of Edgewater. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Councilman Asting moved that Frank Marshall's letter be amended to read 2.25 rather than 2.5. Councilman Inman seconded the motion. Motion CARRIED 5-0. Interlocal Agreement with Volusia County re: local option gas tax-Councilman Rotundo asked if the City Clerk could check and get with them at the next Special Meeting. Mayor Baugh suggested if the other cities are against it, then Edgewater is against it because if they don't sign it and send it back, they disagree with it, and he agreed the City Clerk should check other cities. Councilman Prater made that into a form of a motion. Councilman Asting said he'd like to know what the other cities did but he doesn't want to base Edgewater's action on what they do. Councilman Rotundo seconded the motion. Councilman Asting said they all agree they'll make up their minds when they see what the other cities do. Councilman Inman pointed out that July 1st is the deadline but if they don't pass it by then, they have to wait another year before they can pass it, and since this came up at the last minute, he thinks they're asking too much. Councilman Asting said he'd like to have more money made available to the City for road paving. Mayor Baugh noted that with the 2010 Plan through VCOG there's very little money to be spent in our area, and most are to be paved in the north end and it's not in the 5-year plan to do anything in this area. Motion CARRIED 5-0. -3- Council Special Meeting & Workshop Minutes June 20, 1985 . . o o Mayor Baugh asked for a motion to adjourn. Councilman Asting so moved. Councilman Inman seconded the motion. Meeting was adjourned at 3:45PM. Minutes submitted by: Lura Sue Koser ...... ~ '" ~< :~~)u ~ ~ ,,~ R t5. I ,., "{;61 CO CILMAN - Z N TW - Ju~t COUNCILMAN NE THREE \.~ -e:Jt.~>:7''''''~ ~NCILMAN - ZONE FOUR ATTEST: ~L.- It ~ CITY CLERK Approved this jl~day of c;J~ ,198 ~ ~d~~ MAYOR F r ~ ~J.:j ~ -4- Council Special Meeting & Workshop Minutes June 20, 1985