11-14-2016 - Regular CI of Edgewater 104N.Riverside Drive
g Edgewater,FL 32132
F�GEWATER Meeting Minutes
City Council
Michael Ignasiak,Mayor
Christine Power,District 1
Gigi Bennington,District 2
Dan Blazi,District 3
Gary T.Conroy,District 4
Monday,November 14,2016 6:00 PM Council( hampers
1. CALL TO ORDER,ROLL CALL,PLEDGE OF ALLEGIANCE,INVOCATION
Present: 5- Mayor Mike Ignasiak,Councilwoman Christine Power,Councilwoman Gigi Bennington,
Councilman Dan Blazi,and Councilman Gary Conroy
Also Present: 3- City Manager Tracey Barlow,City Clerk/Paralegal Robin Matusick,and City Attorney
Aaron Wolfe
2. APPROVAL OF MINUTES
a. AR-2016-2178 Regular Meeting-June 6,2016
A motion was made by Councilman Blazi, second by Councilwoman Power, to approve
the Minutes for the June 6, 2016 Regular Meeting. The MOTION was APPROVED by
the following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
b. AR-2016-2169 Budget Workshop-June 20,2016
A motion was made by Councilwoman Power, second by Councilman Blazi, to approve
the Budget Workshop Minutes of June 20, 2016. The MOTION was APPROVED by the
following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
c. AR-2016-2170 Special Meeting-July 11,2016-Budget Amendment Eminent Domain
A motion was made by Councilman Blazi, second by Councilwoman Power, to approve
the Minutes from the July 11, 2016 Special Meeting - Budget Amendment Eminent
Domain.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
d. A R-2016.2179 Budget Workshop-July 18,2016
A motion was made by Councilwoman Power, second by Councilwoman Bennington, to
approve the Minutes for the Budget Workshop - July 18, 2016. The MOTION was
APPROVED by the following vote:
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City Council Meeting Minutes November 14,2016
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
3. PRESENTATIONS/PROCLAMATIONS/PLAQUES/CERTIFICATES/DONATIONS
a. A R-2016-218 I Certificate of Appreciation to the Edgewater Fire Association
This Presentation was received and filed.
b. AR-2016-2180 Hurricane Matthew Recovery Update
This Presentation was received and filed.
3.a Proclamations Presented Outside Chambers-None at this time
4. CITIZEN COMMENTS
Michael Visconti, 316 Pine Breeze Dr, asked the mayor if he could be the emcee and guest speaker at
the Pearl Harbor Remembrance, Mayor Ignasiak responded he had been asked by AMVETS and he
has accepted and is looking forward to it. Mr. Visconti announced the band would be Harmony
Soundwaves and Richard Cuchetti, after the ceremonies, everyone is welcome for lunch, Dec 4th,
11:00 a.m.at Hawk's Park.
Gene Emter, 513 Portside, said thank you for the recovery efforts by the City of Edgewater, his
homeowner's association had a meeting with 80 people in attendance, there were so many thankful
people, he wrote a letter thanking the city and all of the staff and congratulated Mr. Conroy and
Mrs. Vogt on the recent election.
Mr. Barlow shared a story about the City Employee that runs the garbage route for Edgewater
Landings, has such a relationship with the residents there, before he clocked out on Thursday, he
provided a list of all the residents staying versus residents evacuating,pretty impressive.
Chuck Martin, 205 Cherrywood Lane, wanted to thank City Manager and everyone, after the storm,
he and his son checked on his neighborhood there are seven widows that live in his neighborhood,
they all needed help, they all came together, there was a group going around, cutting and getting
everything moved, Public Works came by to check on everyone, one lady had a tree fall and take out
her fence, landed on the back of her house and couldn't get her dogs out, Mr. Martin contacted the
City Manager, needless to say, the tree was taken care of there were a couple of city workers that
came over on their own time and helped remove the tree and that's what it's all about, thanked the
Chief of Police and all of the officers, congratulated Mr. Conroy and Mrs. Vogt, thanked Mr.
Andrejkoviks for a running a good, clean campaign and was proud to live in Edgewater.
Rebecca Crews, speaking on behalf of Boston Whaler, said thank you to Tracey and Samantha and
great job with the clean up.
Richard Brown, 2827 Unity Tree Dr, stated there is a wooded lot next to him that is encroaching on
his property, it's out of control, code enforcement came out and took a picture of a tree that was at a
45 degree angle, told Mr. Brown it would be taken care of but during the hurricane, it crashed on
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City Council Meeting Minutes November 14,2016
house, the first estimate was over $20,000 just for the interior of the home, could a crew come out
and clear, isn't there a fire ordinance about brush being that close to a home? Mr. Barlow explained
the ordinance, that the fire department will do an assessment, if it meets certain score, the city can do
a code enforcement case on the property owner, who would be required to clear it, suggested talking
to Mr. Lariscy and Mr. Cousins after the meeting.
5. APPROVAL OR CHANGES/MODIFICATIONS TO THE AGENDA
None at this time.
6. CITY COUNCIL REPORTS
Councilman Conroy thanked the council and city staff his wife was recently hospitalized and
received a beautiful bouquet of flowers; during the hurricane, Smoking J's Restaurant, owner John
Riesbeck, manager Shawn Gilmore, came in with food, rented a U-haul and filled with supplies and
gave it out, just because he wanted to help, he'd been in a similar situation and had received help.
Motion was made to issue a proclamation/plaque to Mr. Riesback and Mr. Gilmore, there were over
600 meals served in one day. Mr. Conroy said he would personally drive it over to Gulfport and
have some BBQ, they were like angels, second by Councilman Blazi; attended the Koop 386 event at
Hawk's Park; Veteran's Day ceremony at Sea Pine Cemetery, accolades to the Mayor, very moving
speech; the Southern Bar and Grill, hosted a homeless Veteran fundraiser, a grassroots
organization, raised over $4,000; thanked Councilwoman Bennington for her service, we owe her a
great debt; Councilwoman Bennington responded it's been her pleasure; wanted to bring up the
election and how comments he made were sometimes insulting to people and not appropriate, with a
lot of reflection, he needs to do better and be more respectful of colleagues and vowed that he will be
a better Councilman.
Mayor Ignasiak attended Indian River Elementary School with Councilwoman Power to explain local
government to 3rd graders; Parktown groundbreaking for the Northwest Lineman's College, huge
facility; Trunk or Treat at the YMCA, whoever changed it, great move; spoke to the Cub Scout pack
on local government; election day at Edgewater Public School, created two precincts, 3rd grade and
lower grades did paper ballots, upper classes did computer ballots, what a great way for kids to
understand the election process; County Roundtable, spoke with school superintendent Tom Russell;
Mayor's breakfast, hurricane recovery was the main topic; spoke at Veteran's Day ceremony at Sea
Pine Cemetery, Post 285 hosted a luncheon after, great turn out; Moose Lodge hosted a fundraiser
for the Girl Scout's; the Bike trails are in great shape, debris is gone, like nothing ever happened, all
the parks are back open; would like to recognize Sgt Webb, recent graduate of the Southern Police
Institute;wished Councilwoman Power a Happy Birthday.
Councilwoman Power reminded everyone about the TPO meeting on Wednesday, November 23 at
9:00 a.m., she can't go, Mayor Ignasiak volunteered to take her place; congratulated everyone on the
elections;thanked the city staff and city worker's for doing a great job getting debris cleaned up.
Councilwoman Bennington thanked all of the city staff, stated it was an honor and priviledge to work
for the city for a total of 13 years.
City Manager Barlow commented there will be a transitional ceremony on Monday, December 5th at
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City Council Meeting Minutes November 14,2016
6 p.m., we will swear in the new council and say goodbye to Ms. Bennington.
Councilman Blazi congratulated Amy Vogt and Gary Conroy, wanted to let Councilman Conroy
know he would like to bridge the gap, for professional reasons; Pelican Cove East, there is a wall
that separates the commercial Pelican Plaza from the residential property, the wall has fallen, it's
very complicated as to who owns the wall, which means who's responsible for putting the wall back
up, the city hired a surveyor, can not locate any site plans, we will look at the site plans, evaluate,
make a code case and require the commercial property owner who is out of the country, but there is a
property manager here, meeting tommorrow with Mr. Lariscy and Chief Cousins, will discuss then.
Discussion followed concerning a timeline and stormwater issues.
During Councilman Conroy's report - A motion was made by Councilman Conroy,
second by Councilman Blazi, to approve the presenting of a plaque/presentation to
Smokin' J's BBQ Restaurant in Gulfport, Florida with Owner John Riesbeck and
Manager Shawn Gilmore for their outstanding service to the City of Edgewater during
Hurricane Mathew.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power.Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
7. CONSENT AGENDA
A motion was made by Councilwoman Bennington, second by Councilwoman Power, to
approve the CONSENT AGENDA. The MOTION was APPROVED by the following
vote:
Yes: 5- Mayor Ignasiak.Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
a. AR-2016-2134 Professional Engineering Services Contracts(CCNA)-Addendum 1
b. AR-2016-2167 Boston Road Stormwater Improvements - IRLNEP Cost-Share Grant &
Professional Services by QLH
c. AR-2016-2176 December"Christmas Parade"Parking Agreement
d. .AR-2016-2177 Memorandum of Agreement Brownfields Assessment Coalition Between City
of New Smyrna Beach,City of Edgewater and City of Oak Hill
e. AR-2016-2185 Emergency Sewer Repair on South Riverside Drive
8. PUBLIC HEARINGS,ORDINANCES AND RESOLUTIONS
a. 2111(-0-24(3) Second Reading/Public Hearing-Ordinance No.2016-0-24.
City Attorney Wolfe read Ordinance No. 2016-0-24 into the record.
City Manager Barlow made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
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A motion was made by Councilwoman Bennington, second by Councilwoman Power, to
adopt Ordinance No.2016-0-24.The MOTION was APPROVED by the following vote:
les: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
b. 2016-0-34(2) Second Reading-Ordinance No.2016-0-34 Police Pension Plan Restatement
City Attorney Wolfe read Ordinance No. 2016-0-34 into the record.
City Manager Barlow made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilman Conroy, second by Councilwoman Power, to adopt
Ordinance No. Ordinance No. 2016-0-34 the Police Pension Plan Restatement. The
MOTION was APPROVED by the following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
• c. 2016-R-38 Resolution 2016-R-38 Approve Final Year End Budget appropriations for Fiscal
Year 2015-2016
City Attorney Wolfe read Resolution No. 2016-R-38 into the record
Assistant City Manager McKinney made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilwoman Power, second by Councilman Conroy, to adopt
Resolution No. 2016-R-38 and all necessary budget amendments. The MOTION was
APPROVED by the following vote:
Yes: 5- Mayor lgnasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
d. 2016-R-39 Resolution No. 2016-R-39 Florida Department of Transportation Traffic Signal
Maintenance and Compensation Agreement Amendment
City Attorney Wolfe read Resolution No. 2016-R-39 into the record.
City Manager Barlow made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilwoman Power, second by Councilman Conroy, to adopt
Resolution No.2016-R-39.The MOTION was APPROVED by the following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
e. 2016-R-41 Resolution 2016-R-41 for the Uniform Method of Collecting Non-Ad Valorem
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City Council Meeting Minutes November 14,2016
Special Assessments for Refuse,Recycling and Stormwater
City Attorney Wolfe read Ordinance No. 2016-0-41 into the record.
Assistant City Manager McKinney made a staff presentation.
Mayor Ignasiak opened and closed the public hearing.
A motion was made by Councilwoman Power, second by Councilman Blazi, to adopt
Resolution 2016-R-41 for the Uniform Method of Collecting Non-Ad Valorem Special
Assessments for Refuse, Recycling and Stormwater. The MOTION was APPROVED by
the following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
9. BOARD APPOINTMENTS
City Manager Barlow suggested that Council consider Item 10a prior to the recess since the owners
are in the audience.
Meeting went into Recess and Councilman Blazi left the meeting at 8:15 pm.
Meeting Reconvened
a. AR-2016-2186 School Scholarship Committee - Councilman Blazi's recommendation for
appointment due to the expired term of Justin Kennedy.
A motion was made by Councilman Blazi, second by Councilman Conroy, to reappoint
Justin Kennedy to the School Scholarship Committee. The MOTION was APPROVED
by the following vote:
Yes: 5- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
b. OAR-2016-218 School Scholarship Committee - Councilman Conroy's recommendation for
4 appointment due to the expired term of Vance Smith.
A motion was made by Councilman Conroy, second by Councilwoman Power, to
Reappoint Vance Smith to the School Scholarship Committee. The MOTION was
APPROVED by the following vote:
Yes: 4- Mayor Ignasiak,Councilwoman Power.Councilwoman Bennington and Councilman
Conroy
Excused: I - Councilman Blazi
c. AR-2016-2189 Consideration of appointing William P. Dailey to the Edgewater Firefighters'
Pension Board as one of the Council appointed Trustees.
A motion was made by Councilman Conroy, second by Councilwoman Bennington, to
appoint William P. Dailey to the Edgewater Firefighters' Pension Board. The MOTION
was APPROVED by the following vote:
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City Council Meeting Minutes November 14,2016
Yes: 4- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington and Councilman
Conroy
Excused: I - Councilman Blazi
10. OTHER BUSINESS
a. AR-2016-2182 2139 South Riverside Drive - Claim for Sewer Damages - Rebecca Crews/John
Ratto
City Manager Barlow made a staff presentation.
A motion was made by Councilman Blazi, second by Councilwoman Power, to approve
AR-2016-2182- Claim for sewer damages at 2139 South Riverside Drive (Rebecca
Crews/John Ratto).The MOTION was APPROVED by the following vote:
Yes: S- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington,Councilman Blazi
and Councilman Conroy
b. AR-2016-2183 Florida Inland Navigation District (FIND) Waterways Assistance Program for
Phase 2 of the George Kennedy Park seawall restoration project.
City Manager Barlow made a staff presentation.
A motion was made by Councilwoman Bennington, second by Councilwoman Power, to
approve The Florida Inland Navigation District (FIND) Waterways Assistance Program
for Phase 2 of the George Kennedy Park seawall restoration project. The MOTION was
APPROVED by the following vote:
Yes: 4- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington and Councilman
Conroy
Excused: 1- Councilman Blazi
c. AR-2016-2159 Purchase of Carbon Dioxide for the Water Treatment Plant
City Manager Barlow made a staff presentation.
Council and staff-discussed the cost of the replacement.
A motion was made by Councilwoman Bennington, second by Councilman Conroy, to
authorize The Purchase of Carbon Dioxide for the Water Treatment Plant. The
MOTION was APPROVED by the following vote:
Yes: 4- Mayor Ignasiak,Councilwoman Power,Councilwoman Bennington and Councilman
Conroy
Excused: 1 - Councilman Blazi
11. OFFICER REPORTS
a. City Clerk
Ms. Robin Matusick reported she handed out legal invoices that had been requested previously; she
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City Council Meeting Minutes November 14,2016
had emailed the unofficial election information, still waiting for the official results, hopefully next
week well receive that from the Supervisor of Elections; Volusia League of Cities Holiday Dinner at
the Brannon Center on Thursday, December 1st; Daytona State College class for Business Meetings,
achieving efficiency and productivity on January 12, 10 a.m. until 3 p.m.; stop by office to order two
new shirts.
b. City Attorney
Mr. Wolfe discussed, former police officer, Chris DeRosa has filed a charge of discrimination with
the Equal Employment Opportunity Commission, alleging disability discrimination, the EEOC asked
us to respond, on November 4, filed a response for the City, will keep informed.
c. City Manager
Mr. Tracey Barlow asked about co-sponsoring the Pearl Harbor Remembrance day event on
December 4th, with the AMVETS, reimbursement of up to $800 and set up the chairs and podium;
evaluations due for City Manager and City Clerk, either fill them out on paper or have it emailed;
Thursday is the Chamber Installation Dinner; Friday is ribbon-cutting for Farmton; next Council
meeting will be transition meeting, official votes, say goodbye to Ms. Bennington, swear in new
Council, then the regular meeting will hand out the goals for 2017, then talk about project goals at
the January 2017 meeting, will decide the Vice Mayor and consider reappointments to any of the
boards.
12. CITIZEN COMMENTS
Michael Visconti, 316 Pine Breeze Dr, received a phone call from Mrs. Campbell, the commander of
the Pearl Harbor Sons and Daughters, she wants to thank Edgewater for recognizing the sons and
daughters and survivors of Pearl Harbor.
Councilwoman Power announced it was the 75th anniversary of Pearl Harbor.
13. ADJOURN
There being no further business to discuss, Mayor Ignasiak adjourned the meeting at 8:35 p.m.
Minutes submitted by:
Jordan Church, Records Clerk
ATTEST. PPROYED:
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„Robin Matusick, City Clerk/Paralegal Mike Ignasiak,Mayor
City of EdgPage 8 Printed en 11/23/2016
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To: Tracey Barlow, Edgewater City Manager
From: Gene Emter, President,Assn. of Edgewater Landing Owners, Inc.
Date: November 4, 2016
Subject: Appreciation for City Services after Hurricane
Edgewater Landing had our monthly meeting last week with over 80 members present. Edgewater city
services after the hurricane were discussed and the appreciation and compliments were sincerely
stated. Everyone expressed support when I said I would send the audience and Board sentiments to
you and your staff.
Especially noted was the trash pickup on the Monday right after the hurricane and the swiftness with
which the debris pick-up started,the hours they worked during the day and how quickly they completed
their pick-up through Edgewater Landing. They also recognized the police drive-throughs, and how fast
the city resumed the regular trash and recycle schedule under difficult circumstances.
Both the Association and our resident are very aware that such excellent response would not have been
possible without extensive and successful planning of many departments long before the disaster
occurred
Please share our community appreciation with all the staff who so successfully managed the hurricane
recovery.
YEA TEAM!!
CC:
Mayor Mike Ignaciak
Councilwoman Gigi Bennington
Councilman Dan Blazi
Councilman Gary Conroy
Councilwoman Christine Power
3b
City of
rDGETERI
INTEROFFICE MEMORANDUM
November 14, 2016
To: Mayor, and City Council,
From: Tracey T. Barlow, City Manager
Ref: Hurricane Matthew After-Action Report
The purpose of this memorandum is to provide the City Council with a brief synopsis
of events associated with the preparedness, response and recovery activities for
Hurricane Matthew event that occurred on October 7, 2016. The report itself does not
represent the dedication of your city employees who committed themselves to many
hours preparing for and responding to the damages left behind. As numerous
employees were required to shelter in city facilities for the impact of the storm, others
were permitted to shelter within their own homes but required to immediately return
once the storm passed. Since the course of the storm had made a last minute
favorable track adjustment it spared our community from previously anticipated
devastating damages. The change in the track had also allowed the city team to deploy
response and recovery teams sooner than originally planned.
Numerous Environmental Services employees immediately returned to work at 3:00
PM Friday afternoon and worked late into the evening ensuring that all within the
community were safe as well opened roads and secured infrastructure. Others worked
throughout the entire night directing traffic and managing wastewater lift stations to
ensure no sewer spillage. Remaining crews returned at 6:00 AM Saturday morning
and resumed safeguarding activities and began damage assessments and recovery
activities.
TIMELINE SYNOPSIS
• Tuesday, October 4, 2016-approximately 54 HRS prior to staging- (predicting
a Cat. 3 storm)
• Storm preparations started
• First advisory email sent to City Council
• Sand piles out in place
• Wednesday, October 5, 2016
• Approximately 34 HRS prior to staging- (predicting a Cat. 3 storm)
• VCEOC open
• Staff continues preparations
• City CIC operational during daytime hours
• Approximately 30 HRS prior to staging-(predicting a Cat. 3 storm)
• Prep continues-windows boarded, files secured, photos taken
Office of the City Manager
P.O. Box 100• Edgewater, FL 32132-0100
(386)424-2400 Ext. 1201 •Fax(386)424-2421
www.cit yofedgewater.org
• Work to remove yard debris from roads
• Damaged assessment teams in-serviced
• Crews to be staged identified
• Approximately 24 HRS prior to staging-(predicting a Cat. 4 storm)
• Change in storm category changed at 1400 HRS
(110 mph winds)
• Hurricane force winds expected at 0200 HRS on Friday
• Volusia County issues mandatory evacuation of mobile home
parks and barrier islands
• City CIC operational 24 HRS/day
• Thursday, October 6, 2016
• All personnel and equipment staged
• City EOC staffed
• Response teams identified and staged at each fire station
• CIC staffed throughout event
• Edgewater has representative at VCEOC
• Friday, October 7, 2016
o Approximately 0530 HRS
• Crews locked down due to high winds
• Received calls of trees down
o 1235 HRS
• Indications that storm will decrease earlier than expected
• Off duty crews contacted
o 1500 HRS
• Winds subsided
• Crews began opening roads, performing initial recon and damage
assessment
• Well-being check on City Council members
o 1700 HRS
• Emergency City Council meeting to declare State of Emergency
and set curfew
o 2200 HRS
• All roads open except for 2
• All zones cleared
• Saturday, October 8, 2016
o 0600 HRS
• All crews report to staging at Fire Hall-tasks assigned
• Crews begin damage assessment reporting
• Public properties inspected by Building Dept. and Leisure Services
• YMCA opened as a host shelter
• Met with debris haulers; Debris hauler had push crew working
with city staff by 12:00 that afternoon
• FP&L power assessment
o 1800 HRS
• City EOC demobilized
Office of the City Manager
P.O. Box 100•Edgewater,FL 32132-0100
(386)424-2400 Ext. 1201 •Fax(386)424-2421
www.cityofedgewater.org
• Sunday, October 9, 2016
• Debris clearing continues;
• Work to demobilize shelter at YMCA
• Power restored to major commercial structures
• Monday, October 10, 2016
• Council meeting to provide update and lift curfew
• Discussion for citizen assistance center
• Debris haulers begin
• Edgewater did not have a rep at VCEOC
• Tuesday, October 11, 2016
• Edgewater rep returned to VCEOC
• Requested Red Cross to establish feeding area at Whistle Stop
Park
• We had Red Cross and a BBQ vender from west side of Florida set
up feeding by late afternoon
• Wednesday, October 12, 2016
• ARC has feeding set up at Whistle Stop Park
• Publix provides free ice
AFTER-ACTION REVIEW
• Monday November 7, 2016
On this date Department Directors and other senior staff met to complete an after-
action review of our preparedness, response and recovery to Hurricane Matthew. The
purpose of the review was to evaluate future opportunities whereas we may enhance
our operations for a more responsive, safer or efficient preparedness, response and
recovery to such events. For each identified area we assessed the effectiveness,
efficiency and benefit as well as any opportunities for enhancements.
1) Storm Tracking
• Monitoring
• Currently have a weather station at Fire Station 57. Suggest we
establish additional weather stations at Kennedy Park and Water
Plant
• Clearer access to weather stations for use
• IT will be tasked with setting up additional weather stations within
the city.
• Communication
• Social Media worked well-info updated quickly
• Suggest we include hurricane preparedness info in (May) City
resident newsletter educating our citizens about website and
WSBB AM radio station that they may access before, during and
after the storm for relevant instructions and information.
• Staff would like to prepare a comprehensive Storm Preparedness
and Storm Recovery booklet that would be mailed to all
residents and businesses with their utility bill prior to 2017
Hurricane Season - this would include Recovery information
"what to do after the storm" for example:
Office of the City Manager
P.O. Box 100• Edgewater, FL 32132-0100
(386)424-2400 Ext. 1201 •Fax(386)424-2421
www.cityofedgewater.org
1. FEMA Guidelines for debris removal (piles at ROW, do not
bag leaves, etc)
2. Phone numbers for assistance including Red Cross,
FEMA, SBA, Salvation Army, etc.
3. Strongly encourage the public to make sure that they
have at least 3 to 7 days'worth of non-perishable food as
it takes time to mobilize Red Cross for food assistance. If
a storm is off shore, don't do your usual grocery run to
stockpile perishables for the month as the power may be
out for a long time after the storm, instead buy non-
perishables and water and other needs for the storm.
4. Where to find information: FaceBook, City Web Site, Radio
Stations.
5. We would like to look into a grant opportunity to provide
citizens with small weather radios.
2) Sand Piles
• Locations
• We had 4 locations. Suggest we reduce to 2 locations due to the
need to staff for monitoring and issuing of sand bags. Possible
locations are Whistle Stop Park and Rotary Park
• Need to consider budget, storage and issuing of sand bags
• Research grant opportunities for sand bags
3) Public Information
• Methods
• Electronic message center signs at city facilities -ensure ALL
programed accurately and with the same consistent message
• Utilize mobile signs prior to event and redeploy post event
• Citizen Information Center (CIC) needs to remain operational
further into the recovery phase of event
• During recovery phase-utilize automated info on CIC phone
number for most common inquiries as well as option to speak to
representative
• Public Information Officer (PIO) to contact The Complete Phone
Book to correct Florida Power and Light (FPL) phone number, has
City Hall phone number listed for them
4) Evacuation Order
• Method of communicating and clarity
• Input from citizens that when Public Address (PA) systems from
vehicles utilized to please drive more slowly to be better
understood
• Need to be more specific as to locations that need to be
evacuated. Definition of'low lying areas' not specific enough
• County needs to push to evacuate earlier and open shelter
5) Pre-Storm Preparedness
• Departments knew their tasks-FD to double gas tank size at Fire Hall
• Employees knew their tasks
• Emergency ordinances were prepared
• Emergency contracts identified and secured
Office of the City Manager
P.O.Box 100• Edgewater,FL 32132-0100
(386)424-2400 Ext. 1201 •Fax(386)424-2421
www.cityojedgewater.org
• Volusia County Emergency Operations Center (VCEOC)-beneficial for
• City representative to keep presence at the VCEOC
• Preparedness efforts tracked-finance to update tracking forms
• Tracking of equipment needs to include hours and mileage
• 214's should be kept for all volunteers
• Supplies-need to restock. Chief Cousins'goal is to obtain a conex
container for secure storage of disaster preparedness supplies
• Vehicles were appropriately prepared
• Direction given to employees-
• Employees want to know when they need to evacuate. Need for
employee shelters
• Use of YMCA-need to budget for or obtain a grant for a generator
• Employees advised when and how to check in to return to work
• Effectiveness of Emergency Operations Center (EOC) set up-Need
command post in close proximity
■ Effectiveness of Fire Station deployment staging areas and
locations
• Suggest that the Fire Hall be the only location for reporting in for
deployment. This provides better accountability. Personnel to
retrieve their vehicles/equipment, then report to Fire Hall
• Need to communicate leaders and assignments to respective
staging areas (Station 55 and Station 57). Span of Control,
Chain of Command and accountability.
6) Response
• Response teams predetermined
• Task force assignments need to be tightened up
• There should be a task force leader for each staging location
• Master task force organizational chart should be created
• Response teams briefed- need better communication
• Incident response policies determined and communicated
• Lockdown wind speeds determined and communicated
• Alternative communications identified and readied- Fire Department
• Contingency protocols considered and authorized
7) Recovery
• Response zones, teams and supervisors identified
• Pass down hard copy of appropriate documents to include zone
maps
• Coordination of those employees returning to work
• Plan for time shift of event
• Coordination of initial situation reports back to EOC
• Coordination of road openings and safe guarding areas
• Damage Assessment zones and teams identified
• GIS can create a multi-page, zoomed in map book that includes
addresses and zones.
• Issues to address: Property Appraiser lists mobile home parks as
1 parcel -not specific addresses, some older areas lack house
numbers
• Over $26 million in damage : 1088 affected, 89 minor, 14 major
for a total of 1191 properties
• Public property damage evaluated, secured and documented
• Important information for Hazard Mitigation Grant Program
(HMGP)
Office of the City Manager
P.O. Box 100•Edgewater, FL 32132-0100
(386)424-2400 Ext. 1201 •Fax(386)424-2421
www.cityofedgewater.org
• Over $5.4 million damage to public property. Over $800K non-
reimbursable
• Coordination of Damage Assessment (DA) findings and reporting
to Property Appraiser
• Assessment of businesses damaged and their needs (done by CM
and Economic Development) -valuable assessment for the
recovery of our City
• Continued tracking of personnel and equipment hours
• Assessment of community residents needs-IMPORTANT
• Securing provisions
• Coordination with pre-established contractors for debris removal
• Communication of recovery progress-ensure that our city
customer service representatives are kept updated on progress
• Coordination of documents-insurance claims/reimbursement-
Finance has list and will get with each department to complete
appropriate forms for Project Worksheets
• Hazard Mitigation Grant Program- submit items that we need
with the cost by Wednesday
8) Comprehensive Emergency Management Plan (CEMP)
• CEMP applicable and beneficial
• Need for amendments
9) Training
• ICS 300 and 400 for appropriate personnel-identify leaders & alternates
• ICS 100/200 new personnel
• CEMP training for key personnel
• Safety - need a Safety Officer for each event to ensure required safety
gear is worn by the responding employees.
• Wednesday, November 9, 2016 - Local Mitigation Strategy Meeting
Staff met to discuss current initiatives that were on the Volusia County Local
Mitigation Strategies (LMS) list anticipating Hazardous Mitigation Grant Program
(HMGP) funding becoming available. The following initiatives were previously identified
and currently on the list as well as additional initiatives that we will complete proposal
applications for. The purpose of the HMGP program is to help communities implement
hazard mitigation measures following a Presidential major disaster
declaration. Hazard mitigation is any action taken to reduce or eliminate long term
risk to people and property from natural hazards. The HMGP funds may be used to
fund projects that will reduce or eliminate the losses from future disasters. Projects
must provide a long-term solution to a problem.
Existing Initiatives on the LMS
o Purchase Emergency Generator for the YMCA Building
o Acquire repetitive flood loss property at 129 Cheetah Dr.
o Purchase two portable 6" pumps
New Initiatives to be submitted for the LMS
o Weather impact windows for - YMCA, Code Bldg., Fire Hall, Fire Station
57, Parks and Recreation Office and Wastewater Treatment Plant.
o 7 portable generators to power traffic lights at intersections
o Generator for Code Bldg.
Office of the City Manager
P.O. Box 100•Edgewater, FL 32132-0100
(386)424-2400 Ext. 1201 •Fax(386)424-2421
www.cityofedgewater.org
o Replacement generator to power entire City Hall Complex
o Replacement generator for Water Treatment Plant
o Erosion protection for Menard May Park
o Acquisition of property on flooded property on Hart Ave.
o Hurricane hardening of Operations Control Room of Wastewater
Treatment Plant.
Office of the City Manager
P.O. Box 100• Edgewater,FL 32132-0100
(386) 424-2400 Ext. 1201 •Fax(386)424-2421
www.cityofedgewater.org
Hurricane Matthew
City Non-Recoverable
Cost
Fund 001 General
Hiring Freeze
Director of P&R $ 15,267
Maintenance Worker(P&R 2) $ 80,000
Plans Examiner (Building) $ 30,000
Police Officer(2) $ 96,592
Clerk(HR) $ 52,000
Fire Fighter/EMT $ 35,000
Equipment Operator(Streets) $ -
ROW(Streets) $ 16,000
Mechanic(Fleet) $ 50,000
Service Worker(Median) $ 35,000
A/C Replacement St 57 $ 16,000
60 Inch Mower $ 12,191
Zero Turn Mower $ 23,327
UTV $ 12,000
Z Sprayer $ 12,373
Lighttower(2) $ 17,270 $ 503,020
Fund 331 Capital Projects
Park Ave $ 110,000
Police Dept Renovations $ 40,000
YMCA Improvements $ 20,000
Menard May Shoreline $ 100,000 $ 270,000
Fund 440 Water&Sewer
Painting of Tank $ 10,000
Tower Fencing $ 5,000
Light Tower $ 8,635
SR442 Connector $ 180,250
Unspecified Sewer $ 107,516
Unspecified Water $ 41,787 $ 353,188
Fund 447 Refuse
Trailer $ 83,426
Garbage truck $ 150,821
Reserves $ 111,890 $ 346,137
Fund 448
Light Tower $ 8,635
Skid Steer $ 93,654
Reserves $ 16,830 $ 119,119
Fund 501 IT
Replacement Radios $ 118,000
Fund 502 Fleet
Large truck lift $ 20,000
$ 1,729,464
CITY CLERK REPORT—November 14, 2016
ITEM #11.a.
1) As requested, I have handed out copies of the Invoice for legal fees for the month of
September 2016.
2) Even though you all received email notification the evening of the Election (November
8th) of the Results and counts - just wanted to let you know that we have NOT yet
received the final report from the Supervisor of Elections.
3) Need to know if any other Council would like to go to the following:
a) Volusia League of Cities Holiday Dinner at the Brannon Civic Center on
Thursday, December 1st?
b) Daytona State Class for Business Meetings: Achieving Efficiency & Productivity
on January 12, 2017 from 10 til 3 pm?
4) If Council wishes to order 2 new shirts, we are taking orders now - please see myself or
Jordan to order
(Clerk/Council/Clerk Reports/11-14-2016)