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01-24-1985 - Special/Workshop .Jr .... i o Q CITY COUNCIL OF EDGEWATER SPECIAL MEETING AND WORKSHOP JANUARY 24, 1985 MINUTES Mayor Baugh called the Special Meeting and Workshop to order at 3:00 P.M. in the Community Center. He stated the purpose was for discussion, and possible action, on the proposed management pay and benefit plan. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman James Inman City Attorney Jose'Alvarez City Clerk Connie Kinsey Sergeant William Lenz Present Excused Present Excused Mayor Baugh asked for a motion to recess the Special Meeting and go into the Workshop. Councilman Inman so moved. Councilman Asting seconded the motion. Motion CARRIED 5-0. Mayor Baugh asked for Council input. Councilman Inman pointed out that Council had offered the department heads $1,593. which was 7;% of the City Clerk's salary and he understood some of the department heads were not completely satisfied with it. He reviewed the percentages for the proposed raises were 17.72% for the City Clerk; 19.38% for the Utilities Superintendent; 21.7% for the Public Works Superintendent; 44.0% for the Building Official; and 24.6% for the Recreational Director, and the total cost would be $21,413. if they went with that proposal. He stated that if they gave everyone 10% of their current salary, it would cost the City $8,683. and if they gave everyone 10% based on the City Clerk's salary, the total cost would -be $10,615. Councilman Asting asked if the department heads refused the offer of $1,593. and City Clerk Kinsey replied yes. Councilman Asting asked if the department heads have a counter proposal and Mr. Wadsworth, Utilities Superintendent, said the reasons why they didn't think the $1,593_ was equitable were because the regular employees get 9% and the department heads were offered 7;%, which is l~% lower, plus they figure this will be a one-time raise for cost of living and adjustment and merit and they won't be coming back for another raise. Mr. Wadsworth suggested the department heads should be evaluated during budget time to see how they performed the past year and what they've proposed for the next year. He added that with the responsiblities and demands placed on them they don't feel it's equitable in comparison to regular employees. Councilman Inman pointed out that the Police Chief's the City Clerk's salary is only $21,237. and he felt way around because of her tremendous responsibility. that was one reason why they left the Chief's salary Inman noted that was due to the hiring date also. salary is $22,500. and it should be the other Mayor Baugh replied at $22,500. Councilman Councilman Rotundo suggested the following salaries: City Clerk-$23,000.; Utilities Superintendent with two departments- $21,400.; Public Works Super- intendent with two departments-$2l,400.; Building Official who hasn't had a raise since hire-$20,800.; and Recreational Director-$18,OOO. He added that based on their abilities and responsibilities and the amount of people they have to work with that should compensate them a little bit. Councilman Asting pointed out that the Recreational Director would be higher than what was proposed and Councilman Rotundo replied that he has all the responsibilities of any department head. Councilman Rotundo noted that with the new customers in the garbage department, they hope it will pay for itself by the end of the year, and water and sewer is the money maker, recreation is reimbursed with the impact fee, and the building department is getting over one million dollars a month in permits, so he feels they can afford it. . ." o o Councilman Prater asked Mr. Garrett, Recreational Director, when his last raise was and Mr. Garrett replied that he got 4% at six months in May of 1984. Councilman Rotundo pointed out that these people won't have merit raises during the year. Mr. Copeland, Public Works Superintendent, added that they don't have overtime either. Councilman Rotundo asked Mr. Copeland if refuse pays for part of his salary and Mr. Copeland said it's divided and he thinks it's one third. Mr. Wadsworth said his salary is split over three budgets. Councilman Asting asked the total of the increases proposed by Councilman Rotundo and City Clerk Kinsey replied that it's $104,100., or a difference of $17,239. Councilman Asting asked the total for the offer of $1,593. and City Clerk Kinsey replied that it's $7,965. Councilman Asting asked the increase over what was offered and City Clerk Kinsey replied it's $9,274. Councilman Asting stated that it's almost double what was offered and asked if they'll have to dig into unappropriated funds since they have programs in mind for this fund, such as street improvement~ and that was pledged during the campaigns. City Clerk Kinsey pointed out that $21,413. was the original proposal and $16,000. could corne out of General Fund, and one of the wages is in the budget currently. Councilman Asting said he realizes that Mr. Garrett is a family man and does a good job. Mayor Baugh said he'd proposed $17,000. for Recreational Director; $20,000. for Building Official; $21,000. for Public Works Superintendent; $21,000. for Utilities Superintendent; and $23,000. for the City Clerk. Councilman Asting said he thinks the Recreational Director should be at least $18,000. and he agreed the department heads deserve an increase but if they can't give the proposed increases at this point they can provide for it in the next budget and possibly bring them up to these proposed salaries, but they weren't in the budget for this year. He again stated that the Recreational Director's salary is too low and it should be $18,000. and suggested they split the difference between what is currently the salary and the proposal and then incorporate enough funds in the next budget. Mayor Baugh noted that Councilman Rotundo's proposal was about one-half and Councilman Asting disagreed. Councilman Rotundo asked if the Chief's salary would stay the same and City Clerk Kinsey said it's not included in these figures. Councilman Asting said the $22,500. for Chief should stay the same and Mayor Baugh and Councilman Rotundo agreed. Mayor Baugh asked for Councilman Asting's suggestion and Councilman Asting replied he felt it should be the difference between current and proposed, giving them one-half now and other half in the next budget. City Clerk Kinsey noted that it would be about $10,706. as the original request was $21,413. and she read the total salaries if one half of the proposal would be added. Councilman Asting stated that the Recreational Director should get more and Mayor Baugh suggested the Building Official also. Mr. Jack Spencer, former Council member, noted that this process was started by the former Council and he suggested some figures for Council's consider- ation, based partly on the Florida League of Cities salary survey of cities of comparable size to Edgewater. He said Finance Director was suggested at $24,000.; City Clerk at $22,000.; Utilities Superintendent at $22,000.; Public Works Superintendent at $24,000.; Building Official at $19,000.; and equivalent to Mr. Garrett's position was a Parks Superintendent at $18,000. and a Recreational Director at $19,600. He pointed out that Councilman Rotundo's proposal was in line with the average that other cities pay, and he added that the last time he checked there was over $600,000. in unappropri- ated unreserved funds sitting in the bank and he didn't think it would be a problem of being able to afford it if the Council feels they deserve an increase and he suggested it be retroactive to October 1st as the employees received. -2- Council Special Meeting & Workshop Minutes January 24, 1985 , "", . .' ~ o Councilman Inman read the totals of the salaries if 10% were added to each as follows: City Clerk - $23,360.; Utilities Superintendent - $20.271. ; Public Works Superintendent - $19,882.; Building Official - $16,816.; and Recreational Director - $15,215. Mayor Baugh noted that Councilman Rotundo's proposal would be about the 10%. Councilman Prater stated that he had the figures of $23,000.; $21,000.; $21,000.; $20,000.; and $17,500. Councilman Asting said he'd like to establish these proposed salaries as the pay for the job. Mayor Baugh said that would be the target pay for the next budget. Councilman Asting stated that he didn't want to wipe out the $600,000. entirely and they have to use part of it for paving plus there are other projects. Councilman Rotundo stated that he based his figures on responsibilities. Mayor Baugh suggested the figures of $23,000.; $21,000.;$21,000.; $20,000.; and $17,500. as they're in the same ball parks of all members' figures. Councilman Rotundo agreed. Mayor Baugh asked the salaries and all five pointed out that four Kinsey stated that it individual department heads if they department heads agreed they would. years ago the City Manager was paid would be $15,639. for these totals. would accept these City Clerk Kinsey $25,000. City Clerk Mayor Baugh asked for a motion to adjourn the workshop. Councilman Asting moved to go back into the Special Meeting. Councilman Inman seconded. Motion CARRIED 5-0. Mayor Baugh asked for a motion to accept and be paid $23,000. for the City Clerk; $21,000. for the Utilities Superintendent; $21,000. for the Public Works Superintendent; $20,000. for the Building Official; and $17,500. for the Recreational Director, per yea~ retroactive to October 1st. Councilman Asting so moved. Councilman Prater seconded the motion. Motion CARRIED 5-0. Mayor Baugh asked for a motion to adjourn and Councilman Asting so moved. Councilman Inman seconded the motion. Meeting was adjourned at 3:40 P.M. Minutes submitted by: Lura Sue Koser ggr, ~ ~~-~ COUNC-r'llMAN - ~~ 1/1 ,El5, f;J C~CI~N - ZONE W h~[~. COUNCILMAN ~ONE TH;EE ,k~~.. -7~)~1/- cS9UNCILMAN - ZONE FOUR ~ fs ~ ~ --qvUJ -r- ATTEST: c: L~ d~ -' CITY CLERK ~ Approved this~ay of '2r~ ' 1985. MA?iRl ~ (S4~ -3- Council Special Meeting & Workshop Minutes January 24, 1985