08-01-2016 - Workshop Utility Rate Study Update City of Edgewater 104 N.Riverside(hive
g Edgewater,FL 32132
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EDGEWATER Meeting Minutes
City Council
Michael Ignasiak,Mayor
Christine Power,District I
Gigi Bennington,District 2
Dan Blazi,District 3
Gary T.Conroy,District 4
Monday,August 1,2016 5:00 Pit Council Chaniherc
Workshop-Utility Rate Study Update
1. CALL TO ORDER,and ROLL CALL
Councilman Conroy arrived at 5:03 p.m.
Present: 5- Mayor Mike Ignasiak,Councilwoman Christine Power,Councilwoman Gigi Bennington,
Councilman Dan Blazi,and Councilman Gary Conroy
Also Present: 2- City Manager Tracey Barlow,and City Clerk/Paralegal Robin Matusick
2. CITIZEN COMMENTS
Alice Haldeman, 930 Lake Ave: Hoping to learn something tonight, bill is already S80 and doesn't
use much water or garbage.
3. PRESENTATION-Utility Rate Study Update
Mr. John McKinney reminded everyone the premise of the workshop is to discuss the Rolling 5 year
rates required for Water, Sewer, Refuse and Stormwater funds. At the July 18th Budget workshop,
the proposed budget includes a 6% increase for water and sewer, no increase for stormwater and a 9
1/2% increase for refuse. Public Resources Management Group will be discussing an overview of
that increase for Fiscal year 2017 and for the coming years of 2018 through 2021. We also want to
revisit putting the refuse and stormwater on the tax bill for Fiscal year 2018.
Henry Thomas introduced himself and Shawn Ocasio, the analyst who has assisted with this project
the last two years. About a year ago, PRMG did a 5 year rate review and proposed increases for
water, wastewater, stormwater and sanitation system. The increases were based upon the Fiscal year
2016 Budget, the 5 year Capital Plan, and projections of future operations, particularly operating
expenses. The Capital plan is a 5 year plan, the operating expenses projected are based upon the
2016 Budget. City Council at that time adopted rate increases over the 5 year horizon. PRMG was
asked as part of this assignment, to come back and do a minor review each year, during this 5 year
horizon, to make sure we're still on plan and to see what the near future looks like with changing
circumstances, such as benefits costs for 2017 are significantly higher than anticipated, but there
was also more growth in revenue than what was anticipated.
The task was to evaluate by the individual systems, the revenue sufficiency, to promote the long term
sustainability of the utility systems. All these systems, particularly Water, Sewer and Stormwater,
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City Council Meeting Minutes August 1,2016
there is a tremendous investment in physical assets and in order to get the most out of the investment,
they need to be maintained and they need to be renewed and replaced from time to time as the system
ages. Building up the funding on an annual basis, that is available for reinvestment in the existing
system. All of the numbers that go into the rate levels, the Water and Wastewater had the most
change, from a few hundred thousand dollars per year to a little over a million dollars per year.
Reinvesting in the existing assets is important, to maintain public health and safety and to get the
most out of those investments. Water, Sewer and Stormwater are highly regulated enterprises, if
proper maintenance is not done, the Florida Environmental Protection Services steps in and issues
consent orders and orders certain things to be done. The Stormwater system infrastructure needs to
be improved, on regulatory side, water quality is a concern. Sanitation needs to stay on top of the
fleet, vehicles have to be replaced. Water and wastewater main driver is renewal and replacement
funding. Focus is to make sure finances are in place to accomplish system goals, rates to be
self-sufficient, so that the revenues collected are equal to the expenditures, all three systems have
fairly significant capital investment. For every one dollar of debt, we want to have one dollar and .50
cents in reserves. There was good growth on the water side, customers up 2.9%, a 4.8% increase in
sewer customers, refuse and stormwater it was 6/10ths of 1%. Observations are the adopted rate
increases through 2020 are still recommended to hold, no change in the rate trajectory. All of the
coverage targets, as far as compliance with lender requirements and financial requirements for
reserves have been met or exceeded over the forecast period. There is an issue, PRMG did forecast
one more year of rate increases, a smaller increase. Depending on the rate that you grow, there are
projects looming in the future, but it depends on growth, the growth will drive the need and help pay
for it. The plan for Water and Wastewater system, renewal and replacement funding for 2016 is
$400,000 and is being built up to $1.9 million per year by 2021. The idea is to have a rate that
sustains itself
Mayor Ignasiak asked about Port Orange and the wastewater issues, Mr. Thomas replied that PRMG
did the rate study for Port Orange and and has recommended very significant wastewater increases,
however those rates were not adopted. PRMG has not been reengaged to take a look at it again.
Port Orange has a tremendous amount of Capital Improvements, far larger than Edgewater's needs
and the rates today are not funding them.
Stormwater rates have no increase for 2016, but an 11.1% increase in 2017 then no increases in
2019 and 2020. The 11.1% is a significant jump, but it boils down to $1 per month increase. Based
on current trends, a 2.4% increase would be needed in 2021. Part of the funding would come from
grants, which has to be matched.
Sanitation system had the highest recommended rate increases of 9% per year, Recycling
recommendation is based on the inflation factor. The 9% equates to about a $2 increase in fiscal
2017. The current bill is $24.61, which is a little high, but there is no comparison to level of service
provided.
In conclusion, the rate plan is on target with no changes to the increases, from a fiscal and financial
standpoint, the rates will meet the targeted requirements and assure proper reserve levels and cash
flow.As time goes on, PRMG will know more about the timing for making adjustments.
Billing for stormwater and refuse is currently on the utility bill, but changing it to be added to the tax
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City Council Meeting Minutes August 1,2016
roll has advantages, such as better collection rates and timely payment, at about 98%-100%
collectible. Right now, stormwater and refuse must be tied to an active utility service and it's tougher
to enforce. On the downside, maintenance of the tax roll and certain deadlines must be met.
Mr. John McKinney added that this was brought to Council in 2011, but in 2012 the Council
authorized tenant billing, before only the property owner was billed, now more than 10% of our
customers are tenants. By going to the assessment, that would allow us to attach it to the property
owner. The property owner would base it into their monthly rent, then collect from the tenant. From
a cash flow standpoint, receiving 80% of our stormwater and refuse revenues by December 30 of
every year and not having to go after tenants would be very good. Council and staff discussed rates
that would be added to the tax bill and the process of getting it added to the tax bill.
4. CITIZEN COMMENTS
Alice Haldeman, 930 Lake Ave: Does help her understand the process, it's not a large amount in the
great scheme of things, glad it's no worse. Agreed that adding refuse and stormwater to tax bill is
good idea.
5. ADJOURN
There being no further business to discuss, Mayor Ignasiak adjourned the meeting at 5:54 p.m.
Minutes submitted by:
Tonya Vanek, Records Clerk
ATTEST. M.PPIOVEO : 7E
•
Robin Matusick, City Clerk/Paralegal\, Mike Ignasiak, Mayor
City of Edgewater Page 3 Printed on 12/1/2016
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