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11-05-1986 - Special o o CITY COUNCIL OF EDGEWATER SPECIAL MEETING NOVEMBER 5, 1986 MINUTES Mayor Baugh called the Special Meeting to order at 4:00 P.M. in the Community Center. He stated the items on the agenda. ROLL CALL Mayor Earl Baugh Councilman Louis Rotundo Councilman Russell Prater Councilman Neil Asting Present Present Present Present Councilman James Inman City Attorney Jose' Alvarez City Clerk Connie Martinez Chief Lawrence Schumaker Present Arrived Later Present Excused Also present were Deputy City Clerk Susan Wadsworth and Librarian Gayle Harmon. Mr. Dana Smith, Architect, arrived later. Transmitting returns and counting absentee ballots of the General Election held November 4, 1986 - Mayor Baugh and City Clerk Martinez verified the totals in the sealed envelopes. Mayor Baugh read the totals for Precinct 24 as: William Muller - 547, Louis Rotundo - 565, Neil Asting - 584, Dan Oliver - 499, James Inman - 501, and David Mitchum - 581. City Clerk Martinez agreed her totals were the same. Mayor Baugh then read the totals for Precinct 24A as: William Muller - 737, Louis Rotundo - 838, Neil Asting - 843, Dan Oliver - 708, James Inman - 680, and David Mitchum - 981. City Clerk Martinez agreed her totals were the same. Deputy City Clerk Wadsworth certified that 63 absentee ballots came in before 7:00 last night, but she has not checked for discrepancies yet. City Attorney Alvarez arrived at this time, 4:04 P.M. Mayor Baugh called a short recess at 4:05 P.M. to await the arrival of the architect, who was in City Hall. During the recess, Deputy City Clerk Wadsworth checked and opened the ballots. Mr. Smith arrived at 4:07 P.M. Mayor Baugh called the recessed meeting back to order at 4:09 P.M. Architect's preliminary plans to be submitted for grant for new Library- Mr. Dana Smith, Gerken, Upham, Smith Architects, Ormond Beach, said the Library Committee meeting was held Monday night and they went over the drawings and it was approved by them with minor modifications that can be taken care of at a later date. He pointed out the building is 10,000 square feet for the Library and satisfies most of the criteria laid out for them. Councilman Asting pointed out that when they discussed this before, they had said they'd expand it by going up and he wondered if it's still planned. Mr. Smith replied that subsequent to the last conversation, they went to a library planning seminar and discussed it with other library people, and there's plenty of room on the site to expand horizontally. He added that they'll get twice as much stack space as now and it should take them to the year 2015 or 2020. Councilman Asting asked if this will effect the cost of construction by not going up with the building and Mr. Smith replied certainly, but not very much. Mr. Smith then reviewed the three sheets of sketches, pointing out the reasons for the position on the property, entry on Banyan, and then showing the various rooms and areas in the interior of the building. He noted that the multi-purpose room will seat about 150 people and is 1,500 square feet. He further reviewed the uses for the different areas. Mayor Baugh asked what modifications they did and Mrs. Harmon reviewed the minor changes she'd suggested and the reasons for the requests. Mr. Smith noted that there will probably be more minor changes as they go along and start to place furniture and equipment, but he doesn't think there will be much after this point. . . o o Architect's preliminary plans to be submitted for grant for new Library (Continued) - Mr. Smith further reviewed the equipment areas. He pointed out that the mechanical equipment will not be on the roof, as it's easier to maintain and service. He noted they have double doors from the corridor to bring in large items to the multi-purpose space. He also pointed out that the circulation desk is placed so one person can have visual control of every- thing, and the office has a conference space, desk and table, and it has visual contact also. There was a discussion about the glass or blinds to be used for this area in regard to safety and privacy. Mr. Smith noted that on the south and east walls of the building they show a porch or sunshade and people could sit there on nice days and read. He then reviewed the elevation on the third sheet. He pointed out that stack areas normally have a 12 foot ceiling but the other areas don't need to be that high. Mr. Smith stated that it's a flat roof and they're using a single ply membrane system. He said they've done several of these and they don't foresee any problems with this. He pointed out that on the side of the entry and at the end, they're planning a trellis and greenery, or roses or shrubs. He noted that they'll use a metal roof on the porch area, which comes in colors. He pointed out that if they expand the roof, this can be taken apart and moved away and then put back after it's added onto. Councilman Prater asked if it will be a single sheet of aluminum or with styrofoam and Mr. Smith replied it will be a single sheet over ply or firring strip because they don't need the insulation. Councilman Prater noted that he was thinking of reflecting the heat. Mr. Smith said the color used should reflect it. Mr. Smith advised that the windows are all fixed glass because of the humidity in the area being detrimental to books. He said the columns outside are poured in place concrete or precast and it will depend on the budget. He noted that on the northeast elevation there's a blank wall that will probably be moved out later on. He said they don't have windows in the multi-purpose space because of films being shown. Mr. Smith stated this was approved by the committee, and he asked for any comments or additions. Mayor Baugh said he thinks it's beautiful. City Clerk Martinez asked if they need to vacate Alamanda and Mr. Smith replied that he thinks it will be a good idea. There was a brief dis- cussion about the other half of the property if it were vacated and where the setback line is, and the location of the water and sewer hookup. City Attorney Alvarez said he needs to look at the original plat and the dedication. Mayor Baugh requested a motion to accept this and allow them to send it on for the grant. Councilman Asting so moved. Councilman Prater seconded the motion. Motion CARRIED 5-0. Transmitting returns and counting absentee ballots of the General Election held November 4, 1986 - Deputy City Clerk Wadsworth stated she pulled out 11 ballots that she had questions on and she passed around five for the Council to review. She said five are not checked for the reasons for voting absentee, and three went out of town and two were here. Councilman Asting moved to accept them. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. Deputy City Clerk Wadsworth stated she has one filled out and signed from a man on Flagler but he didn't fill in the entire top part. Councilman Rotundo asked what the top part of it is and Deputy City Clerk Wadsworth replied it's where they say they're qualified voters and why they're asking to vote absentee. She then said she had one that wrote "U.S. Navy Voting Officer", and two were signed but not witnessed, and two were witnessed but not signed. Mayor Baugh suggested they accept them all and open them, and he requested a motion to accept the 11. Councilman Prater so moved. Councilman Rotundo seconded the motion. Motion CARRIED 5-0. -2- Council Special Meeting Minutes November 5, 1986 .. .. o o Transmitting returns and counting absentee ballots of the General Election held November 4, 1986 (Continued)- Mayor Baugh called a short recess at 4:35 P.M. to leave the meeting, and he called the recessed meeting back to order at 4:40 P.M. Deputy City Clerk Wadsworth read the ballots for each candidate. City Clerk Martinez read the totals received for each candidate as follows: William F. Muller - 27; Louis J. Rotundo - 34; Neil J. Asting - 28; Dan D. Oliver - 33; James W. Inman - 35; and David Mitchum - 28. It was agreed that the figures were correct. Deputy City Clerk Wadsworth then read the grand totals for each candidate as follows: Louis J. Rotundo - 1,437; William F. Muller - 1,311; Neil J. Asting - 1,455; Dan Oliver - 1,240; Jim Inman - 1,216; and David Mitchum - 1,590. Mayor Baugh agreed those were his figures also. City Attorney Alvarez read Resolution 86-R-55. RES. 86-R-55 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDGEWATER, FLORIDA, DECLARING THE RESULTS OF THE GENERAL ELECTION HELD IN THE CITY OF EDGEWATER, FLORIDA, ON NOVEMBER 4, 1986; DECLARING THE WINNERS FOR THE OFFICE OF MAYOR AND COUNCIL SEATS FOR ZONES 1,2,3, AND 4; REPEALING ALL RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. He read the totals for each of the names and read the winners declared for each seat. Councilman Asting moved to adopt the Resolution. Councilman Prater seconded the motion. Motion CARRIED 5-0. Mayor Baugh requested a motion to adjourn. Councilman Prater so moved. Councilman Asting seconded the motion. Meeting was adjourned at 4:52 P.M. Minutes submitted by: Lura Sue Koser YJes ~ t / ATTEST: 7r /;/ ~h"t:=, COUNCILMAN - ZQ~E Ti:R:rE ~ pJ~../a-c ~UNCILMAN - ZONE FOUR ?~~ ~ ~11j;4- CITY CLERK Approved this17thday of November ,198~ ~~M- -3- Council Special Meeting Minutes November 5, 1986