10-14-1986 - Special
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CITY COUNCIL OF EDGEWATER
SPECIAL MEETING
OCTOBER 14, 1986
MINUTES
Mayor Baugh called the meeting to order at 6:30 P.M. in the Shuffleboard
Building. He stated the items on the agenda.
ROLL CALL
Mayor Earl Baugh
Councilman Louis Rotundo
Councilman Russell Prater
Councilman Neil Asting
Present
Arrived Later
Present
Arrived Later
Councilman James Inman
City Attorney Jose'Alvarez
City Clerk Connie Martinez
Chief Lawrence Schumaker
Deputy City Clerk
Susan Wadsworth
Present
Excused
Excused
Present
Present
Mayor Baugh recessed the meeting at 6:32 P.M. to await the arrival of the two
Council members. He called the meeting back in session at 6:40 P.M. Councilman
Asting and Councilman Rotundo arrived during the recess.
Mayor Baugh suggested they move the last item up to this point on the agenda so
that the gentleman in the audience who was there for that topic could leave if
he wished to. There were no objections from Council.
Higginbotham AMC-Jeep-Renault, Inc. request to hold car and truck sale at Florida
Shores Shopping Plaza October 17, 18, and 19 - Deputy City Clerk Wadsworth read a
letter dated October 10, 1986, from Kenneth E. Reagh. Mayor Baugh pointed out
that Mr. Reagh didn't know he had to go through this procedure until he talked
with the City Clerk and Deputy City Clerk. He suggested that later they might
want to consider permitting this type of activity in the shopping plaza because
they have to go with garage sale permits now. Councilman Prater asked about
insurance and Deputy City Clerk Wadsworth replied that the City has the certificate.
Councilman Asting asked if they are going to serve refreshments and Mr. Phil
Williams, of Higgenbotham's, replied no. Mr. Williams noted that they're giving
away travel bags and cameras, but there will be no drinks. Mayor Baugh asked
where they will hold it and Mr. Williams replied it will be as far away from
the stores as possible so they won't interfere with the shopping center.
Councilman Prater asked Chief Schumaker if he has any problems with it and
Chief Schumaker replied that he hopes it's better run than the carnival.
Chief Schumaker referred to calls, fights, and disruptions. Mr. Williams said
the cars will be locked at night, and on Sunday it will open at noon after
church. Mayor Baugh asked if this is the first time they've been here and
Mr. Williams replied yes. Mr. Williams pointed out they'll have trash cans
and will clean up the mess. Councilman Prater moved to grant him his request.
Councilman Rotundo seconded the motion. Motion CARRIED 5-0.
Utilities Department - Recommendation for award of bid: Western wellfield
& Park Avenue wellfield modifications - Deputy City Clerk Wadsworth read the
October 8, 1986, memo from Mr. Terry A. Wadsworth, Utilities Superintendent,
in which he recommended the bid be awarded to McMahan Construction Company,
Inc. as the low bidder in the amount of $209,400. She then read the October
2, 1986, letter from Mr. Jack McCabe, of Dyer, Riddle, Mills & Precourt, Inc.
Mayor Baugh pointed out that there's a bid tabulation sheet on the back.
There was discussion about the items that were deducted, chain link fence
and gates, and concrete encasement of electrical conduit. Councilman Asting
asked if the chain link fence was to enclose the well and Mayor Baugh replied
that he thinks so. There was discussion about what wells this is for.
Councilman Asting pointed out that they're working with jack and bore under
1-95 and ran a line on the McCallister property and are working toward
Taylor Road.
Councilman Inman moved to accept this low bid from McMahan to award the
contract of $209,400. Councilman Asting seconded the motion. Motion
CARRIED 5-0.
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Utilities Department - Purchase order exceeding $2,000.00 - Deputy
City Clerk Wadsworth read the October 7th memo from Mr. Terry A. Wadsworth,
Utilities Superintendent, requesting authorization for a purchase order in
the amount of $2,993.45 for parts for repair to the lime slaker. He
noted in the memo that there was a mathematical error on the purchase
requisition, and he suggested that a new column be added on the form
for a total line item cost. Councilman Rotundo pointed out this was a
case of an emergency. Mayor Baugh noted that they had a purchase order
but it wasn't in excess of $2,000.00.
Councilman Prater moved to grant Terry's request. Councilman Rotundo
seconded the request. Motion CARRIED 5-0.
Councilman Inman moved that they change this form and add this particular
column so they don't run into a situation like this again. Mayor Baugh
noted this isn't an agenda item and they could refer it to the City Clerk/
Administrator to administratively add it to that form. Councilman Inman
withdrew his motion, and requested that it go to the City Clerk for action.
There was discussion about the number of forms on hand currently. Councilman
Rotundo suggested they check with the auditors in case they write it in.
Deputy City Clerk Wadsworth pointed out that it's just an administrative form,
and not the purchase order itself. Councilman Asting noted that if it's a
local printer, they could just add it on.
Public Works Department - Change Order for Halifax Paving Company, Inc. contract
for soil cement and culverts - Deputy City Clerk Wadsworth read the October
7th change order which listed the reason for the change as four headwalls to
be added to the proposed culvert work. There was discussion about the locations
of the culverts and if it would be bags. Mayor Baugh noted this was something
that had to be done. Councilman Asting moved to approve the change order.
Councilman Inman seconded the motion. Motion CARRIED 5-0.
Public Works Department - Request to purchase liquid asphalt from Mariani
Asphalt under County bid prices for a total of $19,754.00 - Deputy City Clerk
Wadsworth read the October 13th memo from Mr. Earl Copeland, Public Works
Superintendent, in which he requested authorization for P.O. 5246 in the
amount of $3,084.48 for 5,184 gallons of AE-90 asphalt at .595 per gallon
be paid. He also requested the purchase of 28,000 gallons at approximately
$16,660.00 under County Bid Contract #86-B-187. Councilman Asting pointed
out they need the asphalt to complete the paving of Orange Tree and Queen
Palm. There was discussion about how this is applied. Councilman Inman
reviewed his interpretation of the memo.
Councilman Asting moved to authorize Earl Copeland to make the purchase
under 5246 of 5,184 gallons of AE-90 for the price of $3,084.48. Councilman
Prater seconded the motion. Motion CARRIED 5-0.
Councilman Prater moved to grant him the request for County Bid 86-B-187
for 28,000 gallons of liquid asphalt AE-90 for a total price of $16,660.00.
Councilman Rotundo seconded the motion. Councilman Inman said he calculated
it to be .595 per gallon for this order also. Motion CARRIED 5-0.
Public Works Department - Adding Willow Oak from 442 south to 30th on
resurfacing project - Deputy City Clerk Wadsworth read the October 13th
memo from City Clerk/Administrator Connie Martinez which requested an
amendment to the original requisition to include Willow Oak from 442 south
to 30th Street at no additional cost. Mayor Baugh pointed out that attached
to the memo is a sample of the purchase order they discussed earlier.
Councilman Rotundo stated they stretched the tonnage out to get another
street. There was a discussion with a newspaper reporter in the audience
about how this was accomplished. Councilman Asting noted there's money
in the budget, and he moved to amend the original requisition to include
the free street, Willow Oak, for resurfacing. Councilman Inman seconded
the motion. Motion CARRIED 5-0.
-2- Council Special Meeting Minutes
October 14, 1986
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There was a lengthy discussion about the addition requested to the
purchase order form.
Mayor Baugh stated they've done a beautiful job on the paving.
Councilman Asting advised the newspaper reporter that they can't
send the asphalt back and they have to use it.
Councilman Rotundo stated there's a bad dip on Mango Tree about 20 foot
wide and 30 foot long in the second block before the Boulevard, going
south. He said the City crews need to go out and fill the hole in.
Mayor Baugh requested that the Public Works Superintendent be advised
the next morning.
Mayor Baugh requested a motion to adjourn. Councilman Prater so moved.
Councilman Rotundo seconded the motion. Meeting was adjourned at 7:19 P.M.
Minutes submitted by:
Lura Sue Koser
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ATTEST:
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~0UNCILMAN - ZONE FOUR
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Approved this
November
ay of
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-3- Council Special Meeting Minutes
October 14, 1986